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at 5:30 p.m. on Monday, September 13, 2021. The meeting will be held at the City Council
Chamber, 107 E. Kaufman Street, in Paris, Texas. Due to the CoVID outbreak, jacemasks
are encouragedfor those in attendance of the meeting in the City Council Chamber. Due to
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NO 11 No N, IN 1111NO 61
Opening Agenda
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(Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless
zn item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any
comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with
specific factual information. Claims against the City, Council Members, or employees, as well as individual
1-.sersonal appeals are not appropriate for citizens' forum.)
If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas
Government Code regarding any item on this agenda.
9W.7414351=040 IN
Consent Agenda
to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from
the Consent Agenda and considered as a separate item.
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a. Housing Authority of the City of Paris (6-15-2021)
b. Airport Advisory Board (6-17-2021)
c. Paris Economic Development Corporation (7-20-2021)
d. Paris Library Advisory Board (8-18-2021)
e. Planning & Zoning Commission (8-2-2021)
7. Approve the Professional Services Agreement with Hayter Engineering for Taxiway
Design in the amount of $15,820.00; and authorize the City Manager to execute all
necessary documents.
8. Extend the Families First Coronavirus Relief Act (FFCRA) Co-Vid-19 Sick Leave
Program to December 31, 2021, retroactive start to July 1, 2021.
9. Approve a Resolution approving an Inter -Local Agreement between the City of Paris and
the Lamar County, Texas regarding a combined task force as the Northeast Auto Theft
Task Force.
10. Approve a Resolution approving a Lease Agreement with the Archers for Christ for lease
of certain property around Lake Crook.
Regular Agenda
11. Conduct a public hearing on the City's proposed tax rate for 2021-2022.
12. Conduct a public hearing on the City Manager's proposed budget for fiscal year 2021-
2022.
13. Discuss and act on an Ordinance adopting a budget for the ensuing fiscal period beginning
October 1, 2021 and ending September 30, 2022.
14. Discuss and act on an Ordinance authorizing the issuance of a solid waste collection permit
to Sanitation Solutions. (Pursuant to Sec. 12.04.42(d) of the Code of Ordinances, passage
of this ordinance requires five affirmative votes)
15. Discuss and act on an Ordinance authorizing the issuance of a solid waste collection permit
to Richard Mark Boswell, Jr. d/b/a Dumpster Drop, LLC. (Pursuant to See. 12.04.42(d) of
the Code of Ordinances, passage of this ordinance requires five affirmative votes)
16. Discuss and act on an Ordinance authorizing the issuance of a solid waste collection permit
to Nelson and Tanna Stoll d/b/a Countryside Disposal, LLC. (Pursuant to See. 12.04.42(d)
of the Code of Ordinances, passage of this ordinance requires five affirmative votes)
17. Discuss and act on an Ordinance authorizing the issuance of a solid waste collection permit
to JOTS Rentals, LLC. (Pursuant to See. 12.04.42(d) of the Code of Ordinances, passage
of this ordinance requires five affirmative votes)
18. Discuss and act on an Ordinance authorizing the issuance of a solid waste collection permit
to Raymond Tabor d/b/a Big R's Roll Off Service. (Pursuant to Sec. 12.04.42(d) of the
Code of Ordinances, passage of this ordinance requires five affirmative votes)
19. Discuss and act on renewing the Landfill Services Agreement with Waste Connections,
Inc.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
21. Adjournment.
Certification
that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First
'aris I�xas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on September
Deputy City
Special Accommodations
This facility is wheelchair accessible and accessible parking spaces are available. Requests for special
accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please
contact Skylar Unger at (903) 784-9291 or sunger@paristexas.gov for assistance.
Item No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
August 23, 2021
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
August 23, 2021, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
1.
2.
3.
Q
Present: Mayor:
Mayor Pro -Tem:
Council Members:
City Staff:
Call meeting to order.
Mayor Portugal called the meeting to
Paula Portugal
Reginald Hughes
Renae Stone; Gary Savage; Mihir Pankaj; Linda
Knox; and Clayton Pilgrim
Grayson Path, City Manager; Stephanie Harris, City
Attornev. Janice Ellis Citv ,Clerk;: Gene ;Anderson,
sell Thrasher, EMS Director; 'Thomas
Fire Chief; M.A. Smith, Public Works
ndrew Mack, Director of Planning &
r Services; Clyde Crews, Fire Marshal
Finance Director Gene Anderson gave the invocation.
Pledge of Allegiance.
Mayor Pro -Tem Hughes led the pledge.
A. Proclamation Declaring 9/11 as a Day of Prayer and Remembrance.
Mayor Portugal said after she read the proclamation she would like for Assistant Chief
Tuttle, EMS Director Russell Thrasher and Chief McMonigle to meet her and Mayor Pro -Tem
Hughes in front so they could present the proclamation to their teams. Mayor Portugal said that
Mayor Pro -Tem Hughes was on shore leave from the Navy in Massachusetts on that day, and got
back to his ship in Virginia. She also said he went through New York City knowing that our
country would soon be at war. Following the reading of the proclamation, Mayor Portugal and
Mayor Pro -Tem Hughes presented the proclamation to Assistant Chief Tuttle, EMS Director
Russell Thrasher and Chief McMonagle.
Regular Council Meeting
August 23, 2021
Page 2
B. Proclamation Raising Awareness of Pitt -Hopkins Syndrome.
Mayor Portugal read the proclamation and presented it to Mr. & Mrs. Spencer, along with
their son Jose.
C. Proclamation Recognizing Lee Ann Hampton as Pharmacist of the Year.
Mayor Portugal read the proclamation and presented it to Dr. Lee Ann Hampton.
D. Citizens' forum.
James O'Bryan, 3350 Bonham — he said the resolution passed regarding the Charter
Review Committee was a constitutional issue because it prohibited former council members
from serving on the Committee.
477 Dogwood Circle,
was receiving grid asked
for
Mayor Portugal inquired o
consent agenda for discussion. Th
made by Council Member Savage'
ayes - 0 nays.
5. Approve minutes from the
2021.
Council Members
re being none, a n
, Texas —
ncil to col
wished to pull any items from the
to approve the consent agenda was
Member Pilgrim. Motion carried, 7
eetings of July 26, 2021,
9, 2021, and August 12,
6. Receive reports and/or minutes from the following boards and commissions:
a. Main Street Advisory Board (7-13-3021)
b. Historic Preservation Commission (7-26-2021)
c. Paris Public Library Advisory Board (7-21-2021)
7. Receive July monthly financial report.
8. Receive July drainage report.
9. Receive demolition and code enforcement activity reports.
10. Approve a Professional Services Agreement between the City of Paris, Texas and the
Texas Property Assessed Clean Energy Authority, and authorize the City Manager to
execute same.
Regular Council Meeting
August 23, 2021
Page 3
11. Approve RESOLUTION NO. 2021-025: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN
INTERLOCAL AGREEMENT FOR E9-1-1 SERVICE AND PSAP EQUIPMENT
BETWEEN THE CITY OF PARIS AND ARK-TEX COUNCIL OF GOVERNMENTS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
12. Approve the Final Plat of Lot 1, Block A of the Striker Addition CB 296, LCAD Property
ID 18566, located at 3415 Lamar Ave.
13. Approve the Final Plat of Lots 1-12, Block 188 of the J.C. Miles Subdivision, LCAD
Property ID 17005, located at 1415 S.E. 6th Street.
14. Approve RESOLUTION NO. 2021-026: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ,PARIS, TEXAS, FORGIVING CERTAIN CIVIL PENALTIES
'ASSESSED AGAINST THE PROPERTY LOCATED AT 347 BONAM STREET;
FINDING A PUBLIC PURPOSE IN SUPPORT OF SAME; MAKING °!OTHER
FINDINGS AND PROVISIONS RELATEDTO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
Regular Agenda
15. - . Discuss, conduct a public hearing and act on ORDINANCE NO. 2021-025: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING THE CITY OF PARIS CODE OF ORDINANCES BY AMENDING
ARTICLE 5, "BUSINESS REGULATIONS," ARTICLE 5.07, "FOOD
ESTABLISHMENTS," DIVISION 4 "MOBILE FOOD UNITS AND FOOD TRUCK
PARKS"; PROVIDING A REPEALER CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Portugal asked for a Motion to remove this item from the table. A Motion to
remove the item from the table was made by Council Member Knox and seconded by Council
Member Pilgrim. Motion carried, 7 ayes — 0 nays.
Planning Director Andrew Mack explained that staff conducted two sessions with Mobile
Food Unit Vendors and as a result, three additional changes were made to the ordinance. Mr.
Mack said changes were 1) those units could remain in place overnight provided the land or
business owner provided written permission and the food truck was being operated on a daily
basis; 2) all mobile food units could operate on a residential yard for a private home catering
event provided written permission was obtained from all residents within 50 feet of the mobile
food unit placement in the yard; and 3) allowing of temporary signage to be detached from the
food truck only when the unit was open for business.
Regular Council Meeting
August 23, 2021
Page 4
Mayor Portugal asked for anyone wishing to speak in support or opposition of this item
to come forward. With no one speaking, Mayor Portugal closed the public hearing.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays.
16. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2021-026: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 4
LOT 7A AND ALL OF BLOCK 8, LOCATED AT 2023 CULBERTSON STREET,
FROM A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2) TO A MULTIPLE -
FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE
ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A
PENALTY CLAUSE; AND PROVIDING AN; EFFECTIVE DATE.
Planning Director Andrew Mack explained that Mr. Reep had substantially changed the
property with improvements, and that the Planning & Zoning Commission voted unanim, usly to
approve the zoning change request.
Mayor Portugal asked for anyone wishing to speak in support or opposition of this item
to come forward. With no one speaking, Mayor Portugal dosed the public hearing.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Council Member Savage. Motion carried, 7 ayes — 0 nays.
17. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2021-027: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO CONSIDER AND TAKE ACTION
REGARDING THE PETITION OF THE CITY OF PARIS, TEXAS FOR A ZONING
MAP AMENDMENT FROM A MULTI -FAMILY DWELLING DISTRICT NO. 1 (MF -
1) TO A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2), FOR THE
BROWNWOOD ADDITION, PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Planning Director Andrew Mack explained this item was being returned to City Council
after the Planning & Zoning Commission unanimously recommended approval of the
amendment from MF -1 to SF -2.
Mayor Portugal asked for anyone wishing to speak in support or opposition of this item
to come forward. Richard Thompson, 3206 Bonham, he asked if Council knew it took a
majority to change this. He said the subdivision had restrictions and this did not need to be
changed. With no one else speaking, Mayor Portugal closed the public hearing.
Regular Council Meeting
August 23, 2021
Page 5
A Motion to approve this item was made by Council Member Pilgrim and seconded by
Council Member Savage. Motion carried, 7 ayes — 0 nays.
18. Discuss and appoint members to the Charter Review Commission.
City Manager Grayson Path said at the City Council meeting of August 9, 2021, that they
approved an Ordinance determining a need for a formal review of the City's Charter that
included qualifications of Commission Members and the selection of fifteen members. Council
Members made appointments as follows:
Council Member Stone appointed Brenda Cherry
Council Member Savage appointed Taisley Scroggins
Mayor Pro -Tem Hughes appointed Stacy Laddell
Mayor Portugal appointed Reeves Hayter
Council Member Pankaj appointed Linda Kapp
Council Member Knox appointed Matthew Coyle
Council Member Pilgrim appointed Lydia Fitzgerald
Council Member Stone appointed Mickey Allen
Council Member Savage appointed David House
Mayor Pro -Tem Hughes appointed James Mitchell
Mayor Portugal appointed. Connie Dodd
Council Member Pankaj appointed Chad Lindsey
Council Member Knox appointed Joan Moore
Council Member Pilgrim appointed Jessica Holtman
Mayor Portugal & Mayor Pro -Tem Hughes jointly appointed Alix Putnam
Mayor Portugal said out of these members, they needed to select a chairperson. Council
Member Pilgrim made a Motion to nominate Alix Putnam and Council Member Pankaj seconded
the Motion. Mayor Portugal asked if there were any other nominations. There being none,
Mayor Portugal called for a vote to appoint Alix Putnam as the chairperson of the Commission.
Motion carried, 7 ayes — 0 nays.
Council Member Savage inquired what happens if someone falls off for a reason, such as
illness, job or for whatever reason and cannot serve. He asked about the process for filling a
vacant position and inquired if they should point alternates. Ms. Harris said she conferred with
the consultant Mr. Edmonds and he said generally they were not filled but that was up to the
Council's discretion. Council Member Savage asked the City Council what they thought.
Council Member Pilgrim said he was ok with two alternates. Mayor Portugal inquired if City
Council wanted to name alternates tonight or wait until their next meeting. Council Member
Savage said he would prefer to appoint alternates tonight, because the alternates would be able to
attend the meetings from the beginning and not have to play catch up. He asked Ms. Harris if it
was legal to do that and Ms. Harris said it was not illegal to do that. Mayor Portugal asked if any
Council Members had contacted a third person they may want to nominate as an alternate.
Council Member Savage said he would like to nominate Kenneth Webb. Mayor Pro -Tem
Hughes said he would like to nominate Syble Bills. Mayor Portugal asked if there were any
Regular Council Meeting
August 23, 2021
Page 6
other nominations. Council Member Pankaj said if they got to a point that they needed another
member that Randy Hider was willing to serve. It was a consensus of the City Council that
Kenneth Webb and Syble Bills were appointed as alternate Commission Members.
19. Discuss and re -affirm that the City Council of the City of Paris will follow State Laws,
and not mandate masking and vaccinations related to the CoVid-19.
Council Member Pilgrim said he was not arguing for or against masks or vaccines but
wanted to make sure they followed State Law. He also said Governor Abbott said he was not
mandating facemasks or vaccines. Council Member Pilgrim said several business owners
contacted him because there was a push behind the scenes for government entities to go against
the State Law. Council Member Savage asked if the City had any plans to mandate masks or
vaccines, and Council Member Pilgrim said not to his knowledge. Council Member Pilgrim said
several cities had gone against State Law by mandating masks. Council Member Savage said the
Governor issues mandates and when he saw this item on the agenda, he felt like that was starting
a fire and :thev, had no control over what other entities did. Council Member Mune said xvth
regard to mandating masks,kids had a right to be protected. Mayor Portugal read the Oath of
Office that was taken by each Council Member and said she did not feel that anyone of them
would go against State Law, Council Member Pilgrimagreed, and said he just did not want them
to get in a predici inent. Council Member Pankaj said his concern' was health and sat"ely and if
the hospital lost resources, they would need hetp:' City Attorney Stephanie Harris said they were
getting off the agenda topic but could place an item on a future agenda,
20. Discuss and act on the fiscal; year 2021-22 Annual Program of Work and Budgets for
Love Civic Center and the Visitors & Convention Council.
:Lamar County Chamber of Commerce President Paul Allen presented the Love Civic
Center and the Visitors & Convention Council budgets and annual programs of work. (See
Attachment A) Mr. Allen said the VC&C budget included pulling $50,000.00 from reserves as
they had done for the last two years. He said they did not need it the last two years but it would
be there if needed for a special event. Council Member Pankaj expressed his appreciation for Mr.
Allen's conservativeness and said he was good with pulling $50,000.00 from reserves.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Council Member Savage. Motion carried, 7 ayes — 0 nays.
21. Discuss and provide direction on any necessary edits to the proposed budget for fiscal
year 2021-2022.
City Manager Grayson Path said City Council had heard budget presentations at the
August 9 City Council Meeting and the August 12 budget workshop. He asked City Council if
they had any additional questions or if they had any edits. Council Member Pilgrim said all of
his questions were answered at the budget workshop. Council Member Pankaj said he
appreciated the details that Mr. Path included in his presentation. It was a consensus of the City
Council to move forward with the proposed budget.
Regular Council Meeting
August 23, 2021
Page 7
22. Discuss and act on RESOLUTION NO. 2021-027: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING FOR
SEPTEMBER 13, 2021, ON THE CITY MANAGER'S PROPOSED BUDGET FOR
FISCAL YEAR 2021-2022; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
Finance Director Gene Anderson explained that Section 50 of the City Charter and
Section 102.006 of the Local Government Code required a public hearing on the proposed City
budget. He said staff recommended approval of the Resolution calling a public hearing for
September 13, 2021.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Council Member Savage. Motion carried, 7 ayes — 0 nays.
23. Discuss and act on RESOLUTION NO. 2021-028: A RESOLUTIONOF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING TO
RECEIVE PUBLIC COMMENT ON THE CITY'S PROPOSED PROPERTY TAX
RATE FOR FISCAL YEAR 2021-2022;' MAKING OTHER FINDINGS' AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
Mr. Anderson said Chapter 26 of the, Texas Tax Code required a public hearing on the
proposed City tax rate. He said staff recommended approval of the Resolution calling a public
hearing for September 13, 2021.
A Motion to approve this item was made by Council Member Savage and seconded by
Council Member Pankaj. Motion carried, 7 ayes — 0 nays.
24. Discuss and act in support of the proposed tax rate prior to public hearing on same.
Mr. Anderson explained the State Comptroller had development seven different versions
of the form "Notice of Public Hearing on Tax Increase," and cities determined which form to use
based on the proposed tax rate, no -new tax rate and voter approval tax rate related to each other.
Mr. Anderson said for the upcoming fiscal year, the City must use State Comptroller Form 50-
876 when publishing the Notice of Public Hearing on Tax Increase. He also said the form
included a record vote by Council Members indicating their support or opposition to the
Proposed Tax Rate but was not a vote to adopt the tax rate. Mr. Anderson explained that vote
would probably occur at a special meeting on September 14.
A Motion to use Form 50-876 was made by Council Member Pankaj and seconded by
Council Members Pilgrim and Knox. Motion carried, 7 ayes — 0 nays.
25. Receive an update on Package 4 of the 2013 Bond Fund Water Sanitary Sewer
Replacement Project.
Regular Council Meeting
August 23, 2021
Page 8
Mr. Path said that Public Works Director Michael Smith would give them an update on
the project followed by an executive session. Mr. Smith gave City Council an update on
Package 4 of the 2013 Bond Fund Water & Sanitary Sewer Replacement Project. (See
Attachment B)
26. Convene into Executive Session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
(1) pending or contemplated litigation and/or (2) on matters in which the duty of an
attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflict with this chapter, to -wit: Package 4 of the 2013 Bond
Water & Sanitary Sewer Replacement Project.
Mayor Portugal convened City Council into executive session at 6:45 p.m.
27. Reconvene into Open Session and possibly take action on these 'matters discussed in
Executive Session.
Mayor Portugal reconvened, City Council into open session at 7:06 p.m., and said no
action was taken.
28. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Council Member Pankaj said he had a family event and would not be at the September 13
meeting. City Clerk Janice Ellis reminded City Council of their special meeting scheduled for
Wednesday, August 25.
29. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pilgrim and was seconded by Council Member Pankaj. Motion carried, 7 ayes — 0 nays. The
meeting was adjourned at 7:07 p.m.
PAULA PORTUGAL, MAYOR
JANICE ELLIS, CITY CLERK
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Mission Statement:
Program of Work
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The Paris Visitors & Convention Council will provide all necessary services and information to
visitors/tourists, and develop programs to attract meetings, conventions, sports events, groups, and
other activities that will produce economic benefits for the Paris community.
PROJECTS:
• Endeavor to attract groups and individuals by providing marketing materials, e.g. social media videos, literature,
website information, calendar of events, visitor and newcomer guides, maps, historical tour guides, and brochures.
• Promote Paris and Lamar County as an event location to meeting and event planners.
• Work with existing partners to continue and expand annual events.
• Evaluate and potentially offer funding for events that bring 'heads -in -beds.'
• Encourage civic clubs and local businesses to hold meetings and events in Paris
• Collaborate with Paris Main Street and Paris Downtown Association and assist with events.
• Biking Destination
• Wedding Destination
Develop and broaden existing events: I Bolster promotion of area attractions:
• Tour de Paris Bicycle Rally
•
Eiffel Tower topped with red cowboy hat
• "Hell of North Texas" Gravel Grind
•
Red River Valley Veterans Memorial
partnering with Tour de Paris
•
Trail de Paris and the North East Texas
• Paris Balloon Festival and Music Festival
Trail
• ASA "Southwest Shootout" Archery
•
Sam Bell Maxey House
Tournament
•
Lake Crook
• Southern Drag Boat Races
•
Pat Mayse Lake
• Two separate square-dance conventions
•
Historic Downtown
• Antique car events
•
Lamar County Courthouse
• Fishing tournaments
•
Historic Evergreen Cemetery
• Golf tournaments
•
Lamar County Historical Museum
• Baseball and Softball tournaments
•
Valley of the Caddo Museum and Cultural
• Motorcycle rides and events
Center
• Indoor Archery Tournament
•
Lamar County Historical Genealogy Library
• Trail Racing Across Texas
•
John Chisum Monument
• Golf Events
•
Promote Historical Trolley Tours
• Pump Track
•
Paris Community Theatre
• TMBRA
•
Love Civic Center
• New events for the NETT
•
Promote the expansion of the NETT
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2021-2022
Program of Work
Continue to address and utilize the Long -Term Planning Committee's facility assessment for
improvements, and specifically address the following opportunities for improvement:
• Continue HVAC upgrades throughout the building
• Continue working with City in the renovation of the Love Civic Center
• Continue to promote the use of the trolley for multiple uses
• Use marketing dollars to promote the Love Civic Center and its renovations
• Plan an open house after renovations are complete for public to see
• Add a 65-70 inch TV in the entryway
PACKAGE 4
2013 BOND FUND
OSCAR RENDA
C Projects
Project 4 — Clarksville from 3rd to Collegiate water line replacement complete
Project 6A, 6B, 6C — 6th SE from Clarksville to Old Jefferson water line and sanitary sewer
replacement
Project 7A, 7B, X — 8th SE from Clarksville to Old Jefferson water line and sanitary sewer
replacement
Project 8, 8A —12th SE from Clarksville to Old Jefferson water line and sanitary sewer
replacement; stopped at Austin WbstantWy complete
Project 9 — LaMesa Heights water line and sanitary sewer replacement cornp9ete
D Projects
Project 5 — Downtown water line and sanitary sewer replacement; repair aspliaK at SOLIth Main
Project D1— Pine Bluff from North Main to 20th water line and sanitary sewer replacement
ccmplete
Project 29 — Graham from 4th to 7th water line replacement; Oty cornpl eted project
Project E2 — Stacy Lane to Walking Trail sanitary sewer replacement cornplete
Project E2B — PCA sanitary sewer replacement behind PCA; palled firorn project
Project E3 — Clarksville to SE Lift Station cross country sanitary sewer replacement cornplete
Project E4 — 40th SE sanitary sewer replacement; 4 yards to level
Project E5 — Loop at Dawn drive sanitary sewer replacement under Loop; pulled from project
Project E6 — Loop 286 from Paris Auto Group to Home Depot sanitary sewer replacement; 2
asphaR driveway and I M/H to Il&ate
Project E7 —17th Ne from Clement to Martin Luther King to 20th sanitary sewer replacement;
curb repair; 1, clean -Mt to locate
Retainage - $1,158,180
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
August 25, 2021
The City Council of the City of Paris met for a special session at 5:30 p.m. on
Wednesday, August 25, 2021, at the City Council Chamber, 107 E. Kaufrnan, Paris, Texas.
Present: Mayor: Paula Portugal
Mayor Pro -Tem: Reginald Hughes
Council Members: Renae Stone; Gary Savage; Mihir Pankaj; and
Linda Knox
City Staff: Grayson Path, City Manager; Stephanie Harris, City
sy, Davis, representing r
expressed appreciation to
they were not
3. Receive presentations from non-profit agencies requesting funding for public purpose;
rank agencies for priority; discuss and act on requests.
City Manager Grayson Path said last year they implemented a new policy by which to
guide, review and select awarding of funds to non-profit agencies. Mr. Path reviewed the policy
specifically with regard to public purpose. He said he and City Attorney Stephanie Harris
reviewed the applications for compliance and public purpose, and the groups presenting tonight
met those qualifications. Mr. Path also said there was $100,000 budgeted for assisting non-profit
agencies and there was an additional $5,000 that could be accessed. Mr. Path explained the
process for selection of funds, which included hearing the presentations, discussing among
themselves the presentations and scoring each organization with the highest being number one.
Mr. Path said staff would take up the scorecards, tally them and from there they could discuss the
agencies beginning with the highest ranked. Mr. Path said they could award the agency the full
amount requested or a lesser amount but once the budgeted $100,000 mark was reached; there
may be some agencies that leave with no funding from the City.
City Council heard presentations from the following:
Special Council Meeting
August 25, 2021
Page 2
Diane Stegall, representing Casa for Kids
Rebecca Peevy, representing Children's Advocacy Center of Paris
Maggie Kirby, representing City Square
Linda Hoyter & Daryl Bruce, representing ETCADA
Julia Trigg Crawford, representing KPB
Shelly Brazeal, representing Lamar County Human Resources
Keith Flowers, LeAndra Maughon, Dr. Draft & Dr. O'Bryan, representing Lamar County
Human Association
Sabra Vaughn, representing Paris Optimist Club
Charla Bowen, representing Safe -T
Major Gary Watts, representing the Salvation Army
Jenny Wilson, representing United Way
Don Yarbrough, representing Weald Workers of Lamar County
After hearing the presentations, Mayor Portugal asked for discussion. Council Member
Stone said she saw everyi in g L7nitecl Way did for those families with children," such as rent and
electricity. She aid they%were here: asking fox assistance for the first time and they helped
immediately with essenhl; needs. Council Member Savage said ,all of the agencies` deserved
funding and he heed they: all could get something. A yor Pro -Tern Hughes said it would hurt
his heart if not everyone g®t funds: Council Member Pankaj echoed Council Member Savage
and, Mayor Pro -Tem Hughes comments. Council Member Knox',, 4<1, yc�as overwhelming to
think about not funding al of these. She expressed appreciation for;the presentations because the
presentations were much different `from just reading applications.,; : 'Mayor Portugal said a few
summers ago, she worked„with the, tnited Way Board and being a retired teacher that, her heart
went out to the ?children and the elderly. Mayor Portugal said it vas a consensus that the City
Council wished to see all �nf these agencies receive something. City Council discussed different
options. Following additional discussion, Mr. Path suggested they might wish to decide on the
amounts based on everyone getting the same percentage. City Council favored that idea and
provided their scorecards to staff for tallying.
Mayor Portugal recessed City Council at 7:20 p.m. and reconvened City Council into
open session at 7:44 p.m. She said that Council Member Stone had to leave the meeting a few
minutes earlier.
Mr. Path presented City Council funding disbursements under a Ratio Method based
upon $105,000.00 and a Ratio Method based upon $100,000.00. Council Member Pankaj,
Council Member Savage and Mayor Pro -Tem Hughes favored funding based on the $105,000.00
option. Mr. Path read aloud the funding disbursements based under the Ratio Method of
$105,000.00 (see Attachment A).
A Motion to approve Option 1 funding, the Ratio Method based upon $105,000.00, was
made by Council Member Savage and seconded by Council Member Knox. Motion carried, 5
ayes — 0 nays.
Special Council Meeting
August 25, 2021
Page 3
4. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pankaj and was seconded by Mayor Pro -Tem Hughes. Motion carried, 5 ayes — 0 nays. The
meeting was adjourned at 7:50 p.m.
JANICE ELLIS, CITY CLERK
PAULA PORTUGAL, MAYOR
P4,441o*n+ 'A t ,
Total Request
'Rati etho
Ratio Method
Order Non -Profit Organization
$105,000.00, ,
$ 100,000.00
I Children's Advocacy Center
$
12,500.00
$ 9,375.00
$
8,928.57
2 United Way
$
15,000.00
$ 11,250.00
$
10,714.29
3 City Square
$
15,000-00
$ 11,250.00
$
10,714.29
4 Safe -T
$
8,000.00
$ 6,000.00
$
5,714.29
5 La ' mar County Human Resources
$
15,000.00
$ 11,250.00
$
10,714.29
6 Salvation Army
$
15,000.00
$ 11,250.00
$
10,714.29
7 CASA for Kids
$
10,000.00
$ 7,500.00
$
7,142.86
8 ETCADA
$
4,500.00
$ 3,375.00
$
3,214.29
9 Lamar County Humane Association
$
15,000.00
$ 11,250.00
$
10,714.29
10 Weald Workers of Lamar County
$
15,000.00
$ 11,250.00
$
10,714.29
11 Keep Paris Beautiful
$
5,000.00
$ 3,750.00
$
3,571.43
12 Paris Optimist Club
$
10,000.00
$ 7,500.00
$
7,142.86
$ 140,000.00
$ 105,000.00
$ 100,000.00
P4,441o*n+ 'A t ,
Item No. b
REGULAR 1EETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
AKNUTES OF June 15, 2021
Present at the Meeting VIA ZOOM/IN OFFICE:
TK Haynes —.Chairman of the Board of Commissioners (Zoom.)
D6wayne Dangerfield — Chairman ofthe Board of Commissioners (in office)
Shatara, Moore; — Commissioner of the Board of Commissioners (in office)
Sally Ruthart — Executive Director (Zoom & in office)
Mayor Paula Portugal (Zoom)
Mayor Pro Tem Reginald Hughes (Zoom)
1. Meeting. Called to order at 12:3 8 pm on Tuesday,, June 15, 2021, by Chairman of the Board of
Commissioners, T. K. Haynes.
2. Havingthree. Board Members present, a quorum, Mr. Haynes -thanked and welcomed everyone
to the meeting.
3. Citizens' Foi am Opened and closed with no one present to speak.
4. Approval of the Minutes from May 18,2021, meeting. Minutes of the meeting were approved
with a motion made by Ms. Moore and seconded by 1&. Dangerfield. Passed 3-0.
5. UNFINISHED BUSINESS: NODE
6. NEW BUSINESS:
A. Mayor Portugal and Mayor Pro Tem Hughes requested to be on the agenda for introductions.
Introductions were made and Mayor Portugal and Mayor Pro Tem Hughes thanked the
Commissioners and Director for their services to the. 1-16 u sing Authority and the community. Mr.
Haynes thanked them both for attending the meeting and welcomed them back anytime,
B.a. Occupancy Report --Ms. Ruthart discussed with the Board an email received from Skipper
Steely stating his wishes that the, -George Wright name be removedfroin the Housing Authority
property once again. Ms. Ruthart also informed the Board of a yisitthat was made to the Housing
Authority by a City employee who requested a map of George Wright Homes stating that the
addresses needed to be changed for 911 , purposes, Section .8 has 280 current assisted vouchers and
18 people with vouchers searching for units. T11f.- Section 8 Waiting List has 33 people on it.
Public Housing has 10 vacancies of which 3 will be -moved in this week. Public Housing waiting
list has 51 on the, onebedroomlist, 7 on the 2 -bedroom list, and 3,6h the 3 -bedroom list
b. Financial Report was reported to the Board with bank statements for PH and Section 8. Ending
bank statement balances for May 2021- Public Housing - $326,954.49 Section 8 - $555,263.74.
c. Ms. Ruthart informed the Board of Commissioners that the Section 8 waiting list will be
opened on June 25, 2021 and accept the first 125 applications starting at 8:00 am,
7. RESOLUTIONS:
2020-011 Write-off&forFYE 06/30/2021
Motion made by Ms. Moore and seconded by Mr. Dangerfield. Motion passed 3-0.
2020-012 Auditor 2 -year Contract FYE?s 06/30/2021 & 06130/2022
Motion made by Ms. Moore and seconded by Mr. Dangerfield. Motion passed 3-0.
8. Mr. Haynes asked the Commissioners if anything -needed to be added to the, -next agenda. Aftbr
no one replied, Mr. Haynes asked for amotion for adjournment. The motion, was made by Mr.
Dmigerfield and seconded by Ms. Moore. Motion passed 3-0. The meeting was adjourned at 1:1 b
pm.
,APPRO'VED'TMSg-ed ay Of 'A
/-P L4 !!R " -S 2021.
r"
jmrb�
&*K—thart, Secretary
T. K. Haynes, Chairman
2
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
107 EAST KAUFMAN STREET
PARIS, TEXAS
THURSDAY, JUNE 17,2021,5:30 P.M.
1. The Airport Advisory Board was called to order at 5:30 p.m. by Chairman Scott Avery.
Members present: Ray Ball, Scott Avery, Scott Hearne, Zachary Ebbs, and Anna Spencer.
City Representatives: Paula Portugal, Mayor, Grayson Path, City Manager; Janice Ellis, City
Clerk; Skylar Hoskins, Deputy City Clerk; Derek Dacus, Engineering Technician; Jerry Richey,
Airport Manager. Members absent: Jim Bell
2. Citizen's Input
No one spoke during the citizen's forum.
3. Consider approval ofminutes from the meeting of May 20, 2021.
A Motion to approve the Minutes was made by Ray Ball, and seconded by Zachary Ebbs. Motion
carried, 5 ayes — 0 Nays.
4. Discuss and possibly take action on a ground lease agreement with Charles McNeal
for Hangar U.
City Clerk Janice Ellis said Mr. McNeal is proposing to build a 50'x50' private hangar located
west of Hangar 0, southwest of Hangar J. She stated that staff recommends approval pending FAA
approval.
A Motion to approve the ground lease agreement with Charles McNeal pending FAA approval
was made by Anna Spencer, and seconded by Ray Ball. Motion carried, 5 ayes — 0 nays.
5. Receive an update on the status ofFBOlairport manager.
Janice Ellis stated that the current FBO/airport manager, Jerry Richey, will be retiring soon. Mr.
Richey has agreed to sell all of the equipment and fuel to the City, and has also agreed to stay and
help during the transition period. The job posting was presented to the board for review.
Mr. Ball asked if this job was posted as a regular city job posting, or a proposal for bids, to which
Ms. Ellis answered a regular city job posting. Ms. Ellis stated staff is in the process of ironing out
the terms. Scott Avery asked if TXDOT Aviation could be of any assistance in this process due to
the extensive skills mentioned in the job description. Ms. Ellis said that staff has reached out to a
group in Arkansas which contains pilots, FBO's and airport managers who will post something on
the City's behalf. Staff has also reached out to the Texas Council of Airports as well.
6. Presentation of FY20121 airport budget.
Finance Director Gene Anderson presented the 2020-2021 budget and stated that next year's
budget will be different in order to show that airport operations are being removed from the
City's General Fund and placed in the new "Cox Field Airport Fund". There will be new revenue
and expenditure accounts reflecting that the City is now operating the airport. Mr. Hearne asked
about left over money that should roll over to which Mr. Anderson stated there was a $69,000
CARES Act Grant which they have submitted expenditures for, but have not yet been
reimbursed. Mr. Avery asked what the money was used for. Mr. Anderson stated it was an
unusual circumstance in which the City had to spend the money quickly, so what the State
allowed the City to do was to submit the normal operational -type expenses, so that when the City
is reimbursed the City can then choose how to spend the money with no Grant restrictions. Mr.
Anderson said that he would expect to get the reimbursement fairly soon, and it would then be
budgeted by City Council and put back into the airport.
7. Receive report on city -owned hangar inspections.
Ms. Janice Ellis presented pictures of the violations and went over the list of violations for the
following:
1. Glen Chapman — Hangar A-1 is vacating on June 25, 2021
2. Peter Edenhoffer — Hangar C-4 has personal property unrelated to aviation purposes
(aquariums, a bathtub, tiles, combustible pool chlorine, etc...) and is also storing an
inoperable airplane for which there are no known immediate rehabilitation or repair plans.
3. Jimmy Smyers — Hangar C-5 has an inoperable airplane for which there are no known
immediate rehabilitation or repair plans stored in his hangar that is registered to someone
else. He is also storing personal property unrelated to aviation (leather chair and ottoman,
wicker chairs, and office furniture, etc...), and currently has no insurance.
4. Cody Jones — Hangar I-4 has an aircraft that is registered to someone else, has personal
property unrelated to aviation purposes (refrigerator, bedroom furniture, etc...), and has no
insurance.
5. Bert Strom — Hangar I-2 has an aircraft that is registered to someone else which is
inoperable and to which there are no known immediate rehabilitation or repair plans. He
also has no insurance.
6. Jeff Pickering — Hangar I-5 has an aircraft that is registered to someone else, has personal
property unrelated to aviation purposes (junk, etc...), and has no insurance.
7. Chad Parrott — Hangar I-6 has an aircraft that is registered to someone else, and is also
storing an inoperable airplane for which there are no known immediate rehabilitation or
repair plans. He also has no insurance.
8. Phil Whitaker — Hangar I-8 has personal property unrelated to aviation purposes (kayaks,
etc...), has a plane that he did not notify the city of, and has no insurance.
9. Eric Clifford — Hangar A-3 has moved the airplane out of his hangar.
10. Jay Crowell — Hangar B-3 has someone else's aircraft and no insurance.
11. Stacy Musgrove — Hangar B-13 has personal property unrelated to aviation purposes
(motorcycle, etc...) and no insurance.
12. Eric Clifford — Hangar C-1 has had no aircraft stored for approximately 6 months and has
personal property unrelated to aviation purposes (furniture, bicycle, plastic storage
containers, etc...).
13. Cody Stephens — Hangar B 11 has someone else's aircraft and no insurance.
14. Kenny Turnipseed — Hangar -I-3 has personal property unrelated to aviation purposes (sofa,
ottoman, metal chairs, etc...), and has no insurance.
Ms. Ellis stated that the violation notices for each of these went out on June 16th, 2021 and the
tenants have until July 15th, 2021 to correct the defaults or the eviction process will be started.
Mr. Ball thanked Ms. Ellis and staff for the thorough report, and said that it's the best thing he has
seen in many years and is a step in the right direction for the airport.
Ms. Ellis said the lease that the board approved made it much easier to enforce the rules and make
sure everyone is treated the same. She also thanked Mayor Portugal for her support and efforts
regarding the necessary changes for the airport.
Scott Hearne asked about the frequency of future inspections, to which Ms. Ellis stated they would
most likely occur quarterly.
8. Receive FBO report.
Airport Manager Jerry Richey stated he would be helping out staff during his transition and hopes
it goes as smoothly as possible with a date of September 1, 2021 being his end goal, as that is when
his insurance coverage expires and also coincides with the City's budget.
Ray Ball thanked Jerry for all of his work for the airport.
9. Items for future agendas.
Ray Ball asked for a follow up on the violation notices that were posted on June 16,h.
Mr. Avery asked for an update on the CARES Act reimbursement status.
Mr. Ball also asked for updates on new hangar construction
Ms. Ellis stated there would not be a meeting in July, so the next meeting will be held on August
19, 2021 and there would be something special for Ms. Anna Spencer. Ms. Ellis also stated that
new board appointments would be made on June 28h.
10. Adjournment.
A motion to adjourn was made by Ray Ball and seconded by Scott Hearn. Motion carried, 5 ayes
— 0 nays. Meeting adjourned at 5:53 P.M.
Approved this 19'h day of August, 2021.
PARIS ECONOMIC DEVELOPMENT CORPORATION
Board Members Present:
Josh Bray, Chairman
Curtis Fendley, Vice Chairman
Chase Coleman, Secretary/Treasurer
Stephen Terrell
Erik Roddy
Mark Homer
Ex -Officio Members Present:
Pam Anglin, President PJC
Paula Portugal, Mayor
Grayson Path, City Manager
Legal Counsel:
Casey Gain, PEDC Attorney
Call to Order
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Tuesday, July, 20, 2021
5:30 O'CLOCK P.M.
Staff Present:
Maureen Hammond, Executive Director
Chris Stout, Economic Development Associate
Guest(s) Present:
Shay Bills, Citizen
Mary Madewell, The Paris News
City Council Liaison:
Clayton Pilgrim
Renae Stone
Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on July
20, 2021. Board Member, Dr. Hashmi was absent. The Board had a quorum in attendance.
Invocation
Mr. Terrell gave the invocation.
Welcome and OoeninF!4-Remarks
Mr. Bray welcomed the new Board Members to the meeting and acknowledged the City Council Members in
attendance to the meeting.
Recognition of Outgoing Board Member Ms Shay Bills
Mr. Bray thanked Ms. Bills for her hard work and dedication to the Board and to the Paris community. Ms. Hammond
presented Ms. Bills with a plaque in recognition of her passion and hard work on the Board.
Welcome of New Board Members
Mr. Bray welcomed the new Board Members Mark Homer and Erik Roddy and congratulated Dr. A) Hashmi on his
reappointment to the Board. Dr. Hashmi and Mark Homer are filling three-year terms and Erik Roddy is filling a one-
year term open when Mihir Pankaj joined the City Council.
Phuc Board Meeting Minutes
July 20, 2021
Page 2 of 3
Citizens' input
Mr. Bray invited those present to speak during Citizens' input. No one came forward and the Citizen's Input was
closed.
Election of Officers
Mr. Bray stated nominations would be taken for officers until a nominee has received a majority vote.
• Chairperson - Mr. Fendley made a motion to appoint Josh Bray as Chairperson. Mr. Homer seconded the
motion. Vote was 6 -ayes to 0 -nays.
• Vice Chairperson - Mr. Coleman made a motion to appoint Curtis Fendley as Vice Chairperson, Mr. Roddy
seconded the motion. Vote was 6 -ayes to 0 -nays.
• Secretary -Treasurer - Mr. Roddy made a motion to appoint Chase Coleman as Secretary Treasurer. Mr.
Fendley seconded the motion. Vote was 6 -ayes to 0 -nays.
Discuss and Consider Approval of the Minutes of the Regular Meetipi! held June 15, 2021
Mr. Bray asked for discussion and approval of the minutes. Mr. Fendley made a motion to approve the June 15,
2021 minutes. Mr. Coleman seconded the motion. Vote was 6 -ayes to 0 -nays.
Discuss and Consider Approval of the June 2021 Financial Statements
Ms. Hammond stated Cash and Cash Equivalents are almost $2 million and Investments are at $2 million. Sales Tax
Revenues received were $155,000 for the month and yearly Sales Tax Revenues are $35,000.00 over budget.
Hammond added that the PEDC is over in Revenue and under in Expenses for the first 9 months of the fiscal year.
Mr. Coleman made a motion to approve the June 2021 Financials. Mr. Terrell seconded the motion. Vote was 6 -
ayes to 0 -nays.
Discuss and Consider Action on Updates from Land Committee
Ms. Hammond stated the Board had given authorization for a company to perform Phase I environmental survey
on remaining PEDC land that did not have environmental work completed. Terracon Consultants were engaged to
perform the surveys for $6,700. The environmental work was finished on approximately 90 acres and all reports came
back clean.
-Discuss and Consider Action on Updates from Marketing Committee
Ms. Hammond said the Marketing Committee has held three meetings. The Committee contributed to the Plan of
Work and recommended moving forward with brand identity development jointly with the City and the Chamber.
Hammond added that the website has not been updated in over five years and is in need of a reface. Ms. Hammond
asked for approval to send out RFPs on brand identity development and website development. The Marketing
Committee and Ms. Hammond will come back to the Board with a recommendation on firms. Mr. Fendley made a
motion to move forward with RFPs for brand and website development. Mr. Homer seconded the motion. Vote was
6 -ayes to 0 -nays.
-Prolect Updates:
American SplralWeld — Tours of the new facility for the Board, City Council and the County have gone very well.
Casey Johnson, Plant Manager, and Kent Davis Director, Business Process Automation, for AMERICAN SpiralWeld
Pipe have been generous with their time. The company has created approximately 80 jobs to date.
PWC Board meeting Minutes
July 20, 2021
Page 3 of 3
• Metro Gate Manufacturing — Metro Gate had a celebration of their expansion at their facility on July 13,
2021. Ms. Hammond reported that the company has created 1.5 additional jobs beyond the initial 40 jobs
they had at the start of their performance agreement.
Convene into Executive Session:
1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase,
exchange, lease, or value of real property.
2) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding
commercial or financial information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of
the governmental body and with which the governmental body is conducting economic development
negotiations, or (2) to deliberate the offer of a financial or other incentive to a business prospect
described by Subdivision (1), to wit:
• Project Highway
• Project Iron Horse
• Project Rocket X
• Project Fast Track
• Project Mustang
3) Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee: or 2) to hear a complaint to charge against an officer or employee. Personnel.
Chairman Bray convened the Board into Executive Session at 5:41 p.m.
Reconvene into Oben Session and Consider Action on Item s) Discussed in Executive Session
Chairman Bray reconvened the Board into Open Session at 6:14 p.m.
No action was taken on items from executive session.
.Discuss Future Aaenda Items
No future agenda items.
Adlour
Mr. Homer made motion to adjourn the meeting. Mr. Fendley seconded the motion. Vote was 6 -ayes to 0 -nays.
Mr. Bray adjourned the meeting at 6:15 p.m.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation
Paris Public Library Advisory Board
Meeting Minutes
August 18, 2021
Opening:
The meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve
Hellmann at 4:02 p.m.
Present: Board members present were: Steve Hellmann, Melanie Loughmiller, Eva Dickey,
Myers Hurt, Jennifer Cullum, Lauren Mathews, Melanie Loughmiller, Library Director Tim
DeGhelder, and City Council Liaison Linda Knox. Board Member DeEtte Cobb was absent.
Approval of Minutes: The minutes of the July 21, 2021 were approved with the
correction of the adjournment time. The adjournment time was missing from the
July 21, 2021 meeting notes and were added on August 18, 2021 as 4:57 p.m. The
motion to approve the minutes was made by Melanie Loughmiller and a second was
provided by Myers Hurt.
11. Citizens Forum: Nothing to report.
III. New Business: Chairman Steve Hellmann requested that Marilyn Threadgill be
recognized for her years of service to the Paris Public Library Advisory Board.
Jennifer Cullum made the motion to approve, with Melanie Loughmiller providing
the second. All board members present were in favor of the recognition.
IV. Old Business: Strategic Plan (October 2021) Tim met with staff for a 3rd meeting and
will put all of the information gained into one document for the board. Items that
will be included in the Strategic Plan will include the materials the library currently
has to offer and what the library plans to do with them.
a. Building: Tim will make a presentation for future building plans in October for
review, prior to submitting to City Manager Grayson Path. The plan will include
goals for Year One, Year Two, and Year Three. Tim wants the library to have
more accountability to the Library Advisory Board because he feels it will help to
keep the goals established on pace.
V. Presentations:
ME•• = �
Expenditures in July totaled $69,763.59, with $555,352.57 expended so far for
the year, which is 76% of FY 2021 budget of $727,331.00 Tim noted that the new
budget begins October 1, 2021 and any remaining left over salary funds in the
budget will be utilized to purchase security cameras for the library. The goal is to
have additional security cameras for the parking lot and front door. The
technology will allow eligible staff to view the camera footage remotely from a
device. The camera footage will be held to privacy law standards, with only the
staff allowed to view, unless law enforcement is involved.
Tim submitted a salary survey to Grayson Path for review. Tim noted that
numerous staff members have worked for the library many years and he felt that
they deserved a pay raise. The budget for the increase in salary has been
submitted to the Paris City Council but has not yet been approved. Steve
Hellmann asked if the council was receptive to the increase in salary and Council
Liaison Linda Knox said yes.
b. Statistical Report.
There are currently 9,237 active library cards. Book rentals continue to increase,
especially in the Juvenile department. This was'the first month in which
volunteers returned to the library, with 20 volunteer hours for the month. Tim
noted that he would like to increase the number of volunteers.
During this time, Tim also noted that the library is responsible for helping the
public register to vote, under the National Voter Registration Act (NVRA). Public
libraries are required to offer the opportunity to register to vote to their clients.
An in-depth PDF may be found using the link provided
https:/Iwww.sos.state.tx.us/elections/f`orms/implementing-the-nvra-public-
libraries.pd
Tim stated that he will add this update to the September presentation and wants
his staff to consider this as civic responsibility. Myers asked if there is any way to
check and see if someone is already registered. Eva Dickey responded that yes,
there is a website to verify voter registration. Linda noted that the voter
registrations that patrons have may need to be updated. Steve added that this
process may be able to take place while a library card is being updated for
address changes or other miscellaneous information is changed.
c. PC Usage Policy.
Ron Hervey presented an updated version of the library's PC policy. Ron
collaborated with Tim to create new guidelines that would ensure that more
people have access to the library computers while also continuing to protect the
valuable investments. Tim stated that regardless of the situation, he wants
people to be able to use the library computers. This would include people who
do not have library cards, those with fines, and other reasonable circumstances
that a non -card holder would need to use the computer. Tim's philosophy is that
if the people are not removing anything from the library, then there is very little
risk.
Other items that were updated in the Computer Use Rules were:
Using a Computer at the Library
Users will no longer be required to own a Paris Public Library card to have use of
the computers.
Computers users will have access to appropriate chat and game options.
Children
Children aged 12-17 must have a parent or legal guardian sing the Minor
Computer Workstation Agreement to be able to use a computer without the
parent or legal guardian present. Out of county children must have a parent or
legal guardian verbally OK the child's use of the computer. Children under 12
years of age must have a parent or legal guardian present and supervising the
child on that computer.
Time Limits
Computer usage is limited to one hour per session. If there is no waiting list, time
may be extended. Computer use is on a first-come, first -serve basis.
Tim and Ron discussed the reasoning behind the computer usage updates,
beginning with accessibility to chat and game options. Now that the library has
more computers available, patrons will be able to use chat programs as well as
playing games. The library is also working to streamline the process and reduce
unnecessary paperwork. Tim further clarified children under 12 would still be
required to have a parent or legal guardian sit with them for the entirety of their
computer usage. The library has a Child Abandonment policy that reflects this.
Ron added that this update will make it easier for patrons to access valuable
internet resources. Steve asked if there would be computers specifically
designated as "kid -safe." Ron is exploring various options for filtering programs.
Ron also noted that if there are funds available, he would like to have two new
computers set aside for children.
Tim also included that he would like to have the Zoom communication program
installed in the near future, for people to not only be able to communicate with
relatives, but also for virtual job interviews. Steve suggested to have the 3 -hour
time limit removed from the proposed update. The board agreed and it was
stricken from the proposal, which is reflected in the notes above, listed under
"Time Limits." Steve also asked where there was a card requirement for
accessing the computers. Tim responded that it is a federal requirement under
the Patriot Act.
After discussion of the proposed updated policies, Eva Dickey made a motion to
approve, with Myers Hurt adding the second. All board members present were in
favor of the updated Computer Use Rules.
Tim DeGhelder created a presentation of his vision for the library to the Advisory
Board using the new Smart Television that was donated to the library by an
anonymous donor. The presentation featured possibilities of programs and
offerings the library may be able to have in the future, if space was available. The
suggestions and creativity for programs are plentiful, but Tim says that the
current building does not contain enough space to hold enough people, which
limits the offerings that the library could present to the public. The meeting
room that is used for programs can only hold 49 people under Fire Safety codes.
Tim envisions a meeting room that could support an activity that would hold 200
people.
After watching the video of the possibilities for different types of programs the
library could facilitate, if the space was available, Tim then shared his vision his
vision with the Board the space he would like to use. Located underneath the
current building is an unfinished storage basement that the City of Paris uses
primarily to hold the Christmas decorations for the city. Tim hopes that if the
space was cleared out and completely finished, including reinforcing the ceiling,
flooring, a bathroom, small kitchen, and walls, this would be the perfect place for
a large community gathering.
Tim noted that the possibilities are endless for this proposed finished space.
Meetings could be held there, classes, special performers, a place to go for the
children's program in inclement weather, etc. The library serves as a neutral
community location, where all people are welcome and this could be the perfect
space for clubs and organizations to come and meet. Depending upon the group
using the space, it is also possible to charge for the gathering. The space may be
available during hours in which the library is closed as well. This would also be
the perfect location for the Friends of the Library to have meetings as well as
fundraising events. I
Tim would like this project to be a part of his 3 -Year Strategic Plan. He is not
certain mfcost estimates yet, as he has recently discovered the basement, but
will begin speakingtncuntractorstoobtainquotes.
Melanie Loughmiller stated that this was an excellent vision. Steve Hellmann
added that heis aware the library staff have adesire for more space, and he
included Tracy's mention ofthe vacant building next door tothe library as
another possible option for a large community room. Tim's purpose ofthe
Presentation and Walk-through was tohave afeel for the board's response to
the proposal. The board was infavor ofthe possibilities ofthe project, provided
more iOfUrrnaMnO would come regarding costs and logistics.
\U. Friends ofthe Library
a. Tim said that the Friends came for a visit to the library and brought bags
decorated with the current logo. Tim discussed with the Friends the possibility of
throwing a 90th birthday party celebration for the library in December, with
commemorative ornaments for those in attendance. Tim also plans to provide
the Adult Reading Program participants with the same ornaments. Mr.
[3e{lhelderis hopeful that this will beanexcellent opportunity to have
membership drive for Friends nfthe Library.
VII. Director's Remarks:
Tim isvery energetic with the possibilities that the Paris Public Library has to offer
the community. He reiterated that the library should be a place that welcomes
everyone, regardless of their library card status. He feels that the more people who
want tocome tothe library, the more viable the library will become.
The next meeting will be on September 1511, 2021.
Adjournment: Meeting adjourned at 4:58 pm
Submitted by
Jennifer Cullum, Secretary
MMTES
PLANNING AND ZONING COMMISSION
CITY COUNCIL CHAMBERS
107 EAST KAUFMAN
PARIS, TEXAS
MONDAY, AUGUST 02,2021,5:30 P.M.
1. The meeting of the Planning and Zoning Commission was called to order at 5:3Op. m. by
rice -Chairman Clifton Fendley.
Commissioners Present: Francine Neeley, Austin Anthony, Tylesha Ross, Clifton
Fendley, and Sims Norment
Commissioners Absent: Chad Lindsey and Michael Mosher
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two
minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from
responding to any comments other than to refer the matter to a future agenda, to an existingpolicy, or to a staf%person
with specific factual information. Claims against the City, Council Members, or employees, as well as individual
personal appeals are not appropriate for citizens' forum)
The citizen's forum was declared open. With no one speaking, the foram was declared
closed.
3. Approval of minutes from the meeting of July 06, 2021.
A motion to approve the minutes for the July 06, 2021 meeting was made by Sims
Norment and seconded by Austin Anthony. Motion carried 5-0.
4. Conduct a public hearing to consider and take action regarding the petition of Cal Reep
for a change in zoning from One Family Dwelling District No. 2 (SF -2) to a Multi -
Family Dwelling District No. I (AIF -1), in the Highland Park Addition, Block 4, Lot 7A
& All of 8, located at 2023 Culbertson St- LCAD 12133.
Mack states the prior owner of the property submitted the same request for rezoning a
few years ago. Substantial objection of the residents in the neighborhood were made and
the request was not approved by the City. The subject property is zoned SF -2, and the
primary residence was converted this year from a non -conforming duplex to a
conforming single family residence. The 2 -story accessory structure in the rear yard was
previously an occupied detached rental dwelling. As follow up to the previous denied
rezoning, code enforcement measures were undertaken to remove the unapproved
occupancy of the accessoryl structure and the property was cleaned up from illegal
outdoor storage and junk in the yard. Following these successful enforcement efforts, the
property subsequently changed ownership. There is higher density dwellings surrounding
this area and with that staff recommends approval of the rezoning from SF -2 to MF -1.
The public hearing was declared open. With no one speaking, the public hearing was
declared closed.
A motion was made by Sims Norment, seconded by Francine Neeley to approve the
zoning change. Motion carried 5-0.
5. Public hearing to act on a petition by the City of Paris to adopt an ordinance amending
the zoning map for the Brownwood Addition from a Multi Family Dwelling District No. I
(MF -1) to a One -Family Dwelling District No. 2 (SF -2).
Mack states this is the third round for hearing. The Brownwood Subdivision is zoned MF -1 and
under the Future Land Use Map this area is guided for Low Density Residential. The current land
uses are all single-family homes. The land area to the North and West is all guided for Low
Density Residential. These large undeveloped surrounding areas are all zoned SF -2 with the
exception of 3.6 acre Davenv�ick parcel which is zoned MF -2 and the Paris Elks Lodge which is
zoned Agricultural. The large undeveloped land areas to the East and South is also guided for
Low Density Residential and zoned Agricultural. Extensive public input has been received on this
case on both the first and second rounds of hearings. Staff recommends approval Brownwood
Subdivision rezoning to One -Family Dwelling District No. 2 (SF -2).
The public hearing was declared open.
Angie Gifford, homeowner in the Brownwood Addition, asked that the commission consider
approving this zoning change to protect their asset.
The public hearing was declared closed.
A motion was made by Sims Norment, seconded by Francine Neeley to approve the zoning change.
Motion carried 5-0.
6. Consideration of and action on the Final Plat of Lot 1, Block of the Striker Addition CB
296, LCAD Property ID 18566, located at 3415 Lamar Ave.
Mack states the First Assembly of God Church requested approval of a Final Plat to
facilitate the lot division and sale of the former gymnasium building for the construction
of a new Wendy's Restaurant in this location. The preliminary plat for the project was
approved by the Planning Commission on May 3, 2021. Staff recommends approval of
the Striker Addition Final Plat subject to the following conditions:
1. The developer shall' extending the water line main. approximately 190ft across the
front of the property to the SE corner for future extension and looping of the City's
water main.
2. Final approval of site civil plans prior to issuance of a building permit.
A motion was made by TyPesha Ross, seconded by Francine Neeley to approve the final plat.
Motion carried 5-0.
7. Consideration of and action on the .Revised Preliminary Plat of Lots 1-12, Block 188 of
the J C, Miles Subdivision, UD Property ID 17005, located at 1415 SE 61h Street.
Mack states he will make this presentation to cover both agenda items for preliminary
and final plat. Russ Davis requested approval of a revised preliminary and a final plat to
facilitate the lot divisions and sale of the lots on Sycamore Street and the construction of a new
residence replacing the home at 1415 6' Street. The preliminary plat for the project was approved
by the Planning Commission ion May 3, 2021 with 5 conditions. The developer has been unable
to complete engineering plans for the public improvements and drainage associated with
the proposed new cul-de-sac street. Therefore the revised preliminary and final plat are
showing this area as an "Outlot" in the development meaning that a new final plat will
have to be processed as a second addition before any construction can be permitted along
8th Street. This engineering will be worked on following approval of this first phase of the
plat and a drainage plan before building permits can be issued for lots 1-11 along the
North side of Sycamore and on Oh Street in order to address drainage issues in this
location. The developer is also planning to reconstruct Sycamore Street once the water &
sewer service lines are extended to the 10 new lots on the North side of the street.
Imposing these engineering requirements prior to the 2nd phase and building permits to
determine finished floor elevations prior to issuance of building permits will provide the
City with sufficient assurance that conformity with required infrastructure improvement
standards will be met. A proper drainage plan will be approved before any finther home
construction in the plat occurs. Staff recommends approval of the revised preliminary plat and
the final plat subject to the following conditions:
1. The applicant shall provide engineering plans for the water, sanitary sewer, and roadway
improvements for the future Bella Vista Drive Cul -de -Sac for approval by the City
Engineer prior to submission of the final plat and before approval of a construction permit.
2. A grading and drainage plan for the entire plat, including finished floor elevations for lots
1-11, shall be approved by the City Engineer prior to issuance of any building permits.
A motion was made by Sims Norment, seconded by Austin Anthony to approve the preliminary
plat with noted conditions. Motion carried 5-0.
8. Consideration of and action, on the Final Plat of Lots 1-12, .Block 188 of the .1: C. Miles
Subdivision, LCAD Property ID 17005, located at 1415 SE 61h Street.
Mack states this is the same presentation for final plat with noted conditions.
A motion was made by Austin Anthony, seconded by Tylesha Ross to approve the final plat with
noted conditions. Motion carried 5-0.
9. Discuss formation of P&Z sub -committee to address .Master Trails & Sidewalk Planning
Project.
Mack states this is a recommendation that this body appoint two commissioners to a sub-
committee to create a master plan as part of an update to the City Comprehensive Plan.
Mack is also requesting that city council appoint at least one council member as a liaison
to this committee. 'There will be development staff as well as Parks and Trails
involvement. The City is having continuous issues with effectively enforcing the
requirements based on ordinance amendments recently adopted by the city. There has
been a number of objectionable concerns due to different factors. The current ordinance
does not allow for discretion so this needs to be re -visited for some flexibility. This is not
a building code issue but rather a city enhancement. The value of sidewalks are not to be
under stated in the community and the need for them. There just needs to be more of an
integrated plan, something that we can review against to afford some flexibility where
some instances may not make sense. The city can work through administrative standards
to allow for exceptions. A resolution will by brought to City Council.
A motion to appoint Commissioners Chad Lindsey and Francine Neeley to the P&Z sub-
committee was made by Clifton Fendley and seconded by Sims Norment.
10. Request items for future agendas.
No request at this time.
11. Adjournment
There being no further business, the meeting was adjourned at 5:55 p.m.
Item No. 7
Memorandum
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
SUBJECT: Cox Airport Taxiway Extension
Design Engineering Agreement
Hayter Engineering
DATE: September 13, 2021
BACKGROUND:
Earlier in 2021, City Staff met with developers interested in building new corporate -sized hangars
at the Cox Airport. The issue is the Cox Airport is nearly maxed out for available space for
hangars, especially of corporate size. The developers were interested in adding their hangars along
the primary taxiway, but per FAA regulations you cannot access your hangar with your vehicle
from the primary taxiway. In addition, our master plan has smaller access taxiways being built
parallel to the primary taxiway for hangar and vehicular access.
The developers were told that the City does not have the financial means of extending taxiways,
therefore extension would be at their expense. We offered a reimbursement agreement in case
others were to attach future hangars to the extension, but they have all decided to back out of this
arrangement.
STATUS OF ISSUE:
Even though the developers all backed out, given the momentum we had during this process and
having already engaged our Interim City Engineer, Hayter Engineering, in the process of planning
this out for purposes of working with these developers, the City Manager would like to follow
through and proceed with designing the taxiway extension in preparation for future development.
We would like to design the access taxiway extension shown in the agreement document, which
falls in line with our master plan (the exact location is not correct, but our master plan had the
access taxiway too close to the primary taxiway anyways, so this is a better option). This way,
whenever the City or future developers are ready to build, we will already have bid -ready design
and specifications ready to go. Our drawing has been shown to TxDOT-Aviation and they are
pleased with this and in agreement that it would be a great addition to our airport and helps provide
good planning for future expansion at the airport for more hangars. We have approached Hayter
Engineering to complete this process that they have already started for us under our City Engineer
role to design and prepare for bidding. We will not bid it at this time, but rather have the design
ready to go for when that day comes.
BUDGET:
Total cost to perform topographic surveying and design engineering is $15,820.00. The City has
spoken with TxDOT-Aviation and we can use our 50/50 RAMP Funding to help pay for this, so
the City's share of this expense will ultimately be $7,910.00.
OPTIONS:
1. Approve the Professional Services Agreement with Hayter Engineering for Taxiway
Design in the amount of $15,820.00 and authorize the City Manager to sign.
2. Request edits to the agreement and/or scope of service for this project.
3. Reject the agreement and/or project.
RECOMMENDATION:
1. Approve the Professional Services Agreement with Hayter Engineering for Taxiway
Design in the amount of $15,820.00 and authorize the City Manager to sign.
Janice Ellis
From: Grayson Path
Sent: Thursday, August 19, 2021 3:01 PM
To: Janice Ellis
Cc: Derek Dacus; John Strahan
Subject: City Council - 09/23/21
Attachments: Agenda Memo - Taxiway Extension Design Agreement - 09-13-2021.docx; Cox Field
Taxiway Extension - Engineering Proposal - Final.pdf
Janice,
Please add to the 9/13/21 City Council meeting an agenda item to approve the Hayter Engineering agreement for
taxiway design at the Cox Airport. I think we will place this under consent for the time being. You might look at my
recommendation if it helps with wording the agenda item.
Paul,
I can explain more when we see each other on September 1st
Thank you,
Grayson Path
City Manager
City of Paris, Texas
135 SE 1st Street
PO Box 9037
Paris, TX 75461
(903) 784-9202
OPEN RECORDS NOTICE: This email and any responses may be subject to the Texas Open Records laws and may be
disclosed to the public upon request
ITER
E N G I N E E R I N G
August 2, 2021
Grayson Path, City Manager
City of Paris
PO Box 9037
Paris, TX 75461
Re: Scope of Services for Civil Engineering Design for Cox Field Taxiway Extension
Mr. Path,
Thank you for giving Hayter Engineering the opportunity to provide a proposal to the City of Paris regarding
the design for an extension to the taxiway at Cox Field Airport as generally shown in the attached site plan. This
letter is to give an overview of the proposed scope and fee.
Hayter Engineering will provide topographic surveying and civil design services for the construction of the
taxiway extension as generally shown in the attached site plan.
An outline of our proposed services is provided below.
Topographic Surve
0 Topographic Surveying
o Topographic surveying of the area for design purposes will be performed.
• The survey will be performed using GPS equipment based on the NAD83 - TxNCF
coordinate system.
• The location and elevation of existing topographic features will be surveyed (buildings,
pavement, and ground shots).
Design Engineering Phase Services
0 Civil engineering and design plans preparation.
o General
9 Site layout will be as shown in the attached layout.
• Taxiway Extension
• A new 740 -foot taxiway extension for hangar access is planned on the west side of existing
Hangar A7 and connects back to Taxiway A.
• A Geotechnical report will be completed to provide design recommendations for the cross
section of the taxiway based on 30,000 lb aircraft loading. The design recommendations
will be determined using FAA Pavement Design Method/FAARFIELD Software.
• Grading/Storinwater
• The site will be graded to follow the natural topography as much as possible while also
conforming to the proposed taxiway.
• Recommended finished floor elevations of the hangars will be provided.
• Culverts will be sized for installation under the taxiway and also under the pavement
connecting the new taxiway to the proposed hangars to convey the runoff which will be
calculated using Rational method based on a specified storm event (as directed by City).
• Contract Document Preparation
Practical Infrastructure
4 445 SE Loop 286 I Parts, TX 75460 I haytereng coni
• Local funding will be utilized.
• City of Paris front-end documents will be used.
• Technical specifications will be prepared,
o An internal QA/QC will be prepared.
o Review meeting with City, including addressing review comments.
o Prepare final design opinion of probable construction cost for civil work.
o Deliverables: Electronic copy of plans (dwg and pdf).
Our proposed fee for the services is as listed below. Note that the time and expense items have an associated
estimated fee based on the tasks listed above.
Topographic Surveying $2,010 (time and expense)
Design Engineering $13,8 10 (lump sum)
Total $15,820
Any services that are not specifically listed in the above section but requested in writing will be billed at an
hourly rate as shown in Exhibit A.
Services/Items that are NOT included:
• Bid & Award services;
• Construction review services;
• TxDOT Review and Coordination;
• Record drawings;
• Warranty review;
• Additional meetings or site visits other than those listed above;
• Public outreach such as meetings with concerned citizens;
• Newspaper publishing fees;
• Material testing services;
• Archeological services; and
• Environmental services.
We can begin the services no later than 2 weeks of receipt of the signed Agreement for Professional Services.
The design engineering can be completed and submitted within 3 months of receipt of a signed agreement.
Thank you for the opportunity to present this proposal. The Agreement for Professional Services is attached to
this letter. Please let me know if you have any questions.
Sincerely,
HAYTER ENGINEERING, INC.
Kevin R. Vanhoozier, P.E.
Project Manager
Enclosures: Agreement for Professional Services
2
Hki"TER
E N 0 1 N E E R I N G
PROFESSIONAI., SERVICES AGREEMENT
Date: August 2, 2021
Client: Grayson Path, City Manager
City of Paris
PO Box 9037
Paris, TX 75461
Email: gM L, 1 LI) n -'L
Project Name/Location: Cox Field Taxiway Extension
Scope/Intent and Extent of Services: Perform topographic surveying and engineering services
outlined in Hayter E'neerin ope of services letter dated August 2, 2021.
Fee Arrangement:
0 Hourly
0 Lump Sum:
Retainer Amount: None
* Hourly, Not To Exceed $
* Other See scope letter
Information To Be Provided By C�fient. Access to airport for surveying purposes. See
scope letter for additional information.
_Special 1�s, Deadlines, CominentsEtc.�.S�eescopj letter for additional information.
Offered By:
HAYTER ENGINEERING, INC.
ENGINEER
Signature Date
Michael J. Dorman, President
Printed Name/Title
Accepted By:
CITY OF PARIS
CLIENT
Signature Date
Grayson Path, City Manager
Printed Name/Title
The Terms and Conditions on the following page (�fthis form area part of this Agreement
Practical Infrastructure
4445 SE Loop 286 1 Paris, TX 75460 1 haytereng,com �iM
N&N
Terms and Conditions
1. Information Supplied By Others: The ENGINEER shall be entitled to rely upon and use all such information and services provided by CLIENT or others
designated by CLIENT in performing the ENGINEER'S services under this Agreement, without further verification by the ENGINEER. CLIENT shall
ensure access for the ENGINEER to properties as necessary for performance of the ENGINEER'S work; provide legal counsel, accountants, insurance
consultants, financial advisors or other similar specialists as required for the project; and provide all criteria and full information as to CLIENT'S requirements
for the project.
2. Termination: This Agreement may be terminated by either party upon ten (1.0) days written notice.
3. Payment: ENGINEER may bill for services rendered monthly. All invoices are payable by CLIENT within 30 days. Hourly rate invoices shall include
reimbursable expenses and labor charges. ENGINEER'S subconsultants shall be billed at ENGINEER'S cost plus a service charge equal to 5% of the
subconsultants invoice amount.
4. Reuse of Documents: All documents prepared by the ENGINEER are instruments of service for this project only - they are not intended to be suitable for
reuse on extensions of the Project, or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purpose
intended will be at CLIENT'S sole risk and without liability to the ENGINEER.
5. Notices: Any notices to be given by either party to the other may be affected by personal delivery in writing or by registered or certified mail.
6. Entire Agreement: This instrument contains the sole and entire agreement between the parties relating to the right herein granted and the obligation herein
assumed.
7. Texas Law to Apply: This Agreement shall be construed under and in accordance with the laws of the State of Texas and will be performable in Lamar
County.
8. Legal Construction: If any one or more of the provisions contained in this Agreement shall for any reasons be held to be invalid, illegal or unenforceable in
any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such
invalid, illegal or unenforceable provision had never been contained herein.
9. Warranty: The ENGINEER intends to render its services under this Agreement in accordance with generally accepted professional practices for the intended
use of the project and makes no warranty, either expressed or implied. Specifically, in this regard, the ENGINEER will endeavor to advise the CLIENT as
construction, if any, progresses, but does not in any manner guarantee the performance of the construction contractors, nor is the ENGINEER liable in any
manner for construction site safety or the means or methods employed by construction contractors in carrying out the work.
10. Indemnification: The CLIENT shall, to the fullest extent permitted by law, indemnify and hold harmless the ENGINEER, its officers, directors,
employees, agents and subconsultants from and against all damage, liability and cost, including reasonable attorney's fees and defense costs, arising
out of or in any way connected with the performance by CLIENT under this Agreement, excepting only those damages, liabilities or costs
attributable to the sole negligence or willful misconduct of the ENGINEER. Likewise, ENGINEER shall indemnify and hold harmless CLIENT, its
officers, directors, and agents from and against all damage, liability and cost, including reasonable attorney's fees and defense costs related to
ENGINEER's performance under this Agreement.
11. Opinion of Probable Construction Cost: Any opinion of the probable construction or project cost prepared by the ENGINEER represents the judgement of
a design professional and is supplied for the general guidance of the CLIENT. Since the ENGINEER has no control over the cost of labor and material, or
over competitive bidding or over market conditions, the ENGINEER does not imply nor guarantee the accuracy of such opinions as compared to contractor
bids or actual project costs to the CLIENT.
12. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both CLIENT and the ENGINEER, the risks have
been allocated such that the CLIENT agrees that, to the fullest extent permitted by law, the ENGINEER'S total liability to the CLIENT for any
and all injuries, claims, losses, expenses, damages or claim expenses arising out of this Agreement from any cause or causes, shall not exceed the
available proceeds of any professional liability insurance coverage carried by Engineer. Such causes include, but are not limited to, the
ENGINEER'S negligence, errors, omissions, strict liability, breach of contract or breach of warranty.
13. Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of
limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion
or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statues of
limitations commence to run any later than the date when the ENGINEER'S services are substantially completed.
14. Reference Communications: The Consultant may be required to render opinions about the performance or qualifications of others engaged or being
considered for engagement by the Client. Those about whom opinions are rendered may, consequently, initiate claims against the Consultant. To help create
an atmosphere in which the Consultant may freely report or express such opinions candidly in the interest of the Client, the Client agrees to indemnify and
hold harmless the Consultant against all damages, liabilities or costs, including reasonable attorneys' fees arising from the rendering of such confidential
opinions and reports by the Consultant to the Client.
15. The OWNER shall provide prompt written notice to the ENGINEER if the OWNER becomes aware of any fault or defect in the Project, including any errors,
omissions or inconsistencies in the ENGINEER'S Instruments of Service.
16. In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and
the Consultant agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation.
17. Ownership of Documents: All documents prepared by ENGINEER are instruments of service for the specific project contemplated under this
AGREEMENT. The ENGINEFRshall retain ownership of all reports, drawings, plans, specifications, electronic files, f eld data, notes and other documents and
instruments prepared by the ENGINEER as instruments of service. The ENGINEER shall retain all common law, statutory and other reserved rights,
including, without limitation, all copyrights thereto.
Drawn by: DD
Hangar Access Taxiway Exhibit All dimensions approximate.
NTS
Item No. 8
Memorandum
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
SUBJECT: Families First Coronavirus Response Act (FFCRA)
Granting of Extension
DATE: September 13, 2021
The Federal Government approved the FFCRA in response to the CoVid-19 Pandemic which
required certain employers to provide their employees with paid sick leave and expanded family
and medical leave for specified reasons related to CoVid-19. These provisions were in place from
April 1, 2020 — December 31, 2020. While the federal requirements for this leave ended on
12/31/20, they recommended that employers voluntarily continue this leave for their employees
given CoVid-19 was still a rampant issue in the country. The City Council agreed to extend the
FFCRA Program two consecutive quarters, thus from January 1, 2021 through June 30, 2021. At
the end of the second quarter, CoVid- 19 cases in the City and County were low enough to warrant
ending the program.
STATUS OF ISSUE:
Despite the low CoVid-19 numbers we experienced this summer, with the addition of the new
Delta CoVid- 19 variant, CoVid- 19 cases in the City and County have once again dramatically
increased. The City is likewise seeing high numbers of employees getting sick and needing to
quarantine away from work. While it was slow in the start of the third quarter, it has drastically
picked up lately. In addition, the Governor's Mandate GA -38 disallows the City Manager to
require facial coverings of his employees, therefore we are more vulnerable than we were a year
ago. Because of this, it is requested that the City Council consider re -instating the CoVid-19 leave
under the same terms and conditions as before.
Between January 1, 2021 and June 30, 2021, 45 employees utilized the FFCRA. Since the program
ended on June 30'h, we know of about ten employees who have been out with CoVid-19. This
number has been increasing as of late and we expect it to continue to rise in the upcoming Fall and
Winter months. While vaccinations —those who have taken it —have helped keep these cases mild,
they do not prevent employees from catching CoVid- 19 and spreading it.
We would propose a continuation of the program — for those employees who still have a balance
of CoVid-19 leave in their 80 hour bank, if they get sick they be allowed to access this bank of
hours before having to use their other accrued leave. Many employees have used their 80 hour
bank from the FFCRA, but others have not. We would also request that this be made retroactive
to July 1, 2021, the conclusion of the last extension. Any employee who was out with CoVid-19
during that period and would have had hours in the bank can have their leave reimbursed with
FFCRA leave. We further recommend that this be extended through the end of the 2021 year.
With this, we continue to strongly encourage all employees to take personal responsibility and
accountability to keep themselves and their fellow employees healthy and safe.
The City has been tracking the number of hours used under the FFCRA so that we could know
when the 80 hour cap was reached and sick leave would need to be applied. At the time of the
January 11, 2021 City Council Meeting, the City had seen 96 employees utilize 5,270.25 hours of
FFCRA leave for a total of $88,395.23. Since that time, we have seen 45 employees utilize
1,941.25 hours of FFCRA leave for a total of $37,830.80. Our current leave ended on June 30th,
and since that time over the last 2 months, CoVid-19 has surged and we have had approximately
ten employees out of work due to quarantine or illness. Keeping sick employees home helps
prevent ftirther cost with other employees getting sick, therefore we believe the extension of the
FFCRA to be a worthwhile expense to encourage employees to stay home.
1. Extend the FFCRA Program to December 31, 2021, retroactive start to July 1, 2021, and
make it available to any City employee who has a remaining unused hour bank of FFCRA
leave. This is strictly an extension of the previous program and not a new bank of hours.
2. Do not extend, make changes, and/or request additional information.
1. Extend the FFCRA Program to December 31, 2021, retroactive start to July 1, 2021, and
make it available to any City employee who has a remaining unused hour bank of FFCRA
leave. This is strictly an extension of the previous program and not a new bank of hours.
Item No. 9
I'll � �► ►�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF PARIS AND THE COUNTY OF LAMAR
CONCERNING THE NORTHEAST TEXAS AUTO THEFT TASK FORCE;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the County of Lamar and City of Paris desire to participate in a
combined task force to expand the Northeast Texas Auto Theft Task Force funded by the
Motor Vehicle Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of
ONE HUNDRED SEVENTEEN THOUSAND -EIGHT HUNDRED FIFTY SEVEN DOLLARS AND
N0/100 ($117,857.00); and,
WHEREAS, the County has agreed to contribute the total of $22,573.00 in matching
funds if said grant application is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the County and City believe it to be in their best interests to continue a
muitijurisdictional MVCPA Task Force; and
WHEREAS, the County and City agree to each accept the responsibility and to
adhere to all applicable federal, state, and local laws or regulations.
AOrf i_ f
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. That an Interlocal Agreement by and between the County of Lamar and
the City of Paris to participate in a combined task force funded by the Motor Vehicle Crime
Prevention Authority (MVCPA) of the State of Texas, in the amount of ONE HUNDRED
SEVENTEEN THOUSAND -EIGHT HUNDRED FIFTY SEVEN DOLLARS AND NO 100/00
($117,857.00) is hereby approved, and the City Manager is hereby authorized to execute
same on behalf of the City.
Section 3. That this resolution shall be effective from and after the date of
passage.
PASSED AND APPROVED this 13th day of September, 2021.
Reginald B. Hughes, Mayor Pro -Tem
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
Internal
Memo
To: Paris City Council
Grayson Path, City�MlanageN
From: Richard Salter Jr.,Police tChief t
Date: September7&,,2021
Re: Inter -Lova) Agreement betwebn,the Ci y`of Paris. and Lamar County
Concerning the JNort6el ast Texas Auto/!' fteft Task+once
nK
BACKGROUND: �M _ ��?
For several years theParit-Police Department f a`sbenefi(ed� f m he Texas Motor
Vehicle Crime Preve�ion Au rity (MVGI?A)_Grant. Tl, bxa's Mbtor Vehicle Crime
Prevention Authority , JM' I, PA): ex sts' io empower loca'I`law enforcement agencies and
communities to combata5pn}td prevent statewrde motor vehicle crime`. The MVCPA is an
evidence based, strategy fdnventAnd communjty=centric network fo support regional
taskforces, improve coordinationdeploysequipment,and;.p ovide1clear messaging to end
motor vehicle crime. The,AUthority seeks.to support�re'gi nal,'aand statewide law
for=
enforcement responses to,obtaiestoutcomes Texas; MVCPA fosters a statewide
n b
collaborative network to combat;motor vehicle burglaiy, motor vehicle theft and fraud -
related motor vehicle crime. MVCPA also funds education campaigns to inform
automobile owners of methods to prevent;or vehie burglary or theft. MVCPA
15
issues grants to law enforcement agencies NNOferred to as Taskforces) and educates the
public to act and use prevention techniques to fulfill its mission. MVCPA uses the
appropriated funds to provide effective coverage of the state through the cooperative
network of law enforcement groups, prosecutors, insurance industry representatives,
local tax assessor -collectors, and concerned citizens to combat motor vehicle crime
through enforcement, prevention, public information, and education initiatives
STATUS OF ISSUE:
In an effort to expand the Northeast Texas Auto Theft Task Force, the Paris Police
Department and Lamar County Sheriffs Office will collaborate on a full-time basis
within this task force. Both agencies agree to accept the responsibility for their respective
commitments outlined in the subject "Inter -Local Agreement", and to adhere to all applicable
federal, state, and local laws or regulations, as well as all grant rules and conditions.
The task force will be comprised of one Paris Police Department detective and one
Lamar County Sheriff detective who will provide assistance to law enforcement agencies
in a defined nine (9) county coverage area. The task force will adopt any auto theft or burglary of
motor vehicle cases that is asked to do so by one of the agencies in the coverage area. The task
force will conduct DMV68-A inspections-fer�tjhd-GoyeTge area, and assist DMV offices with
investigations involving Title Fraud,; An FYr2022,,grantsaward of $117,857.00 has been approved
by the MVCPA.
Fyq� 6 �Lf
The Paris Police Departments-reqOesti Cq�l Couhhcil�'- 'Ppr6V91-for the attached Inter -Local
Agreement.
BUDGET: There isn6i anticip e'dimpazt-t e budgee Polide Department. All monies
received through the &int.,Wwi.I.�=,b�e expended as ollo—V s'
Grant Budget summary: Ciq,, of Paris (App ID: 188)
Budget Citegory
xnrcl*
Expenditures
Cash
?Vlatch-
Expenditures
Total
Expenditures-.
In -Kind
Match -
Personnel
$57,327
$0
157,5297
Fringe
$0
$16,000
SJ6.000
Overtfih,e
$0
S2,00o
S2,000
Professional and Contradt Services,
$50,714
$22..573
$79,287
Travel
$2r000
$0
$2,000
Eqyfipment
$3,000
$0
$5,000
Supplies and! Direct,OperafingExpenses
t2;616
$0
"$2:616
$117,857
A30
4Reimbursement Percent: 74.39% - $117}85'7 M VCPAAmt / (Ii5J8,MO-MVCPAAmt. plus $40,573-CadiMa
RECOMMENDATION: Conduct a public hearing and approve the resolution.
Inter -local Agreement
State of Texas
This Agreement is entered into by and between the County of Lamar, a political subdivision of the State of
Texas, hereinafter referred to as "County" and the City of Paris, a municipal corporation situated in Lamar
County, Texas, hereinafter called "City" pursuant to the Inter -local Cooperation Act, Texas Government Code,
Chapter 791.
WHEREAS, the County of Lamar and City of Paris have the objective to participate in a combined task force
funded by the Motor Vehicle Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of
$1117,857 for the Northeast Texas Auto Theft Task Force and,
WHEREAS, the County has agreed to contribute the total of $22,573 in matching funds if said grant application
is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the County and City believe it to be in their best interests to continue a multirurisdictional MVCPA
Task Force•, and
WHEREAS, the Count and City agree to each accept the responsibility and to adhere to all applicable federal,
state, and local laws or regulations
ARTICLE I. PURPOSE
1 .01 The purpose of this Agreement is to allow the City (Grantee) to file an application for a grant with the
Motor Vehicle Crime Prevention Authority (Agency), which application is attached hereto as Exhibit "A" and
made a part hereof for all purposes.
ARTICLE II. TERM
2.01 The term of this Agreement is to commence on September 1, 2021 and to end August 31, 2022.
ARTICLE III. CONSIDERATION
3 .01 As consideration for this Agreement, the County (sub -grantee) agrees to contribute a total of $22,573 in
matching funds for the enhancement of the funded grant program in the amounts and methods as follows:
Item Description
Amount
Method Cash Paid/In Lieu of/In kind
Detective's Benefits (County
employee)
$22,573
Fringe paid by County in lieu of match (Professional
and Contractual Services
Inter -local with County of Lamar MVCPA Grant 2021 Page I 1
ARTICLE IV. ALLOCATION OF FUNDS
4.01 The specific allocation of the County and City fund is set out in the attachment to this Agreement, marked
as Exhibit "B", and made a part hereof for all purposes.
ARTICLE V. EQUIPMENT
5 .01 Upon termination of this Agreement, equipment including vehicles, hardware, and other non -expendable
items will revert to the applicant. The Motor Vehicle Crime Prevention Authority of the State of Texas will be
notified and inventory records will be updated.
ARTICLE VI. AMENDMENTS
6.01 This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached
to and incorporated into this agreement.
ARTICLE VII. LEGAL CONSTRUCTION
7.01 In the event anyone or more of the provisions contained in this Agreement shall be held to be invalid,
illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability shall not affect any other
provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
8 .01 In accordance with §783.005 of the Texas Government Code Grantee and sub -grantee shall comply with
the following uniform assurances:
Byrd Anti -Lobbying Amendment- Grantee certifies that no federal appropriated funds have been paid or
will be paid to any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress
on its behalf to obtain, extend, or modify this contract or grant. If non-federal funds are used by Grantee to
conduct such lobbying activities, the prescribed disclosure form shall promptly be filed. In accordance with 31
U.S.C. § 1352(b)(5), Grantee acknowledges and agrees that it is responsible for ensuring that each sub -grantee
certifies its compliance with the expenditure prohibition and the declaration requirement.
Child Support Obligation- Grantee represents and warrants that it will include the following clause in the
award documents for every sub -award and subcontract and will require sub -recipients and contractors to certify
accordingly: Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or
business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or
payment and acknowledges that this contract may be terminated and payment may be withheld if this certification
is inaccurate. A bid or an application for a contract, grant, or loan paid from state funds must include the name
and social security number of the individual or sole proprietor and each partner, shareholder, or owner with an
ownership interest of at least 25 percent of the business entity submitting the bid or application.
Clean Air Act & Federal Water Pollution Control Act- Grantee represents and warrants that it will comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q)
and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Compliance with Laws, Rules and Requirements- Grantee represents and warrants that it will comply, and
assure the compliance of all its sub -recipients and contractors, with all applicable federal and state laws, rules,
regulations, and policies in effect or hereafter established. In addition, Grantee represents and warrants that it
will comply with all requirements imposed by the awarding agency concerning special requirements of law,
program requirements, and other administrative requirements. In instances where multiple requirements apply to
Grantee, the more restrictive requirement applies.
Inter -local with County of Lamar MVCPA Grant 2021 Page ( 2
Contract Oversight- Grantee represents and warrants that it will maintain oversight to ensure that
contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase
orders.
Contract Work Hours & Safety Standards Act- Grantee represents and warrants that it will comply with
the requirements of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
Cybersecurity Training Program- Grantee represents and warrants its compliance with § 2054.5191 of the
Texas Government Code relating to the cybersecurity training program for local government employees who have
access to a local government computer system or database. If Grantee has access to any state computer system
or database, Grantee shall complete cybersecurity training and verify completion of the training program to the
Agency pursuant to and in accordance with § 2054.5192 of the Government Code.
Davis -Bacon Act and the Copeland Act- Grantee represents and warrants that it will comply with the
requirements of the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of
Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction") and the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874).
Debarment and Suspension- Grantee certifies that it and its principals are not suspended or debarred from
doing business with the state or federal government as listed on the State of Texas Debarred Vendor List
maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM}
maintained by the General Services Administration.
Debts and Delinquencies- Grantee agrees that any payments due under the contract or grant shall be
applied towards any debt or delinquency that is owed to the State of Texas.
Disaster Recovery Plan- Upon request of Agency, Grantee shall provide copies of its most recent business
continuity and disaster recovery plans.
Disclosure of Violations of Federal Criminal Law- Grantee represents and warrants its compliance with 2
CFR § 200.113 which requires the disclosure in writing of violations of federal criminal law involving fraud,
bribery, and gratuity and the reporting of certain civil, criminal, or administrative proceedings to SAM.
Disclosure Protections for Certain Charitable Organizations, Charitable Trusts & Private Foundations -
Grantee represents and warrants that it will comply with Section 2252.906 of the Texas Government Code relating
to disclosure protections for certain charitable organizations, charitable trusts, and private foundations.
Dispute Resolution- The dispute resolution process provided in Chapter 2009 of the Texas Government
Code is available to the parties to resolve any dispute arising under the agreement.
Excluded Parties- Grantee certifies that it is not listed in the prohibited vendors list authorized by
Executive Order No. 13224, "Blocking Property and Prohibiting Transactions with Persons Who Commit,
Threaten to Commit, or Support Terrorism", published by the United States Department of the Treasury, Office
of Foreign Assets Control.
Executive Head of a State Agency Affirmation- Under Section 669.003 of the Texas Government Code,
relating to contracting with an executive head of a state agency, Grantee represents that no person who served as
an executive of Agency, in the past four (4) years, was involved with or has any interest in the contract or grant.
If Grantee employs or has used the services of a former executive of Agency, then Grantee shall provide the
following information in the Response: name of the former executive, the name of the state agency, the date of
separation from the state agency, the position held with Grantee, and the date of employment with Grantee.
Inter -local with County of Lamar MVCPA Grant 2021 Page 13
Funding Limitation- Grantee understands that all obligations of Agency under the contract or grant are
subject to the availability of grant funds. The contract or grant is subject to termination or cancellation, either in
whole or in part, without penalty to Agency if such funds are not appropriated or become unavailable.
Governing Law & Venue- This agreement shall be governed by and construed in accordance with the laws
of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under this
agreement is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is
otherwise identified in a statute that directly names or otherwise identifies its applicability to the contracting state
agency.
Indemnification- to the extent permitted by law Grantee shall defend, indemnify and hold harmless the
state of Texas and agency, and/or their officers, agents, employees, representatives, contractors, assignees, and/or
designees from any and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and
expenses arising out of, or resulting from any acts or omissions of Grantee or its agents, employees,
subcontractors, order fulfillers, or suppliers of subcontractors in the execution or performance of the contract and
any purchase orders issued under the contract. The defense shall be coordinated by Grantee with the office of the
Texas Attorney General when Texas state agencies are named defendants in any lawsuit and Grantee may not
agree to any settlement without first obtaining the concurrence from the office of the Texas Attorney General.
Grantee and agency agree to fiunish timely written notice to each other of any such claim.
Law Enforcement Agency Grant Restriction- Grantee on behalf of Northeast Texas Auto Theft Task Force
is a law enforcement agency regulated by Chapter 1701 of the Texas Occupations Code, Grantee represents and
warrants that it will not use appropriated money unless the law enforcement agency is in compliance with all rules
adopted by the Texas Commission on Law Enforcement (TCOLE), or TCOLE certifies that it is in the process of
achieving compliance with such rules.
Legal Authority- Grantee represents that it possesses legal authority to apply for the grant. A resolution,
motion or similar action has been duly adopted or passed as an official act of the Grantee's governing body,
authorizing the filing of the Response, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative, or the designee of Grantee to act in
connection with the Response and to provide such additional information as may be required.
Lobbying Expenditure Restriction- Grantee represents and warrants that Agency's payments to Grantee
and Grantee's receipt of appropriated or other funds under the contract or grant are not prohibited by Sections
403.1067 or 556.0055 of the Texas Government Code which restrict lobbying expenditures
No Conflicts of Interest State- Grantee represents and warrants that performance under the contract or
grant will not constitute an actual or potential conflict of interest or reasonably create an appearance of
impropriety. Further, Grantee represents and warrants that in the administration of the grant, it will comply with
all conflict of interest prohibitions and disclosure requirements required by applicable law, rules, and policies,
including Chapter 176 of the Texas Local Government Code. If circumstances change during the course of the
contract or grant, Grantee shall promptly notify Agency.
No Waiver of Sovereign Immunity- The Parties expressly agree that no provision of the grant or contract
is in any way intended to constitute a waiver by the Agency or the State of Texas of any immunities from suit or
from liability that the Agency or the State of Texas may have by operation of law.
Inter -local with County of Lamar MVCPA Grant 2021 Page 14
Open Meetings- Grantee represents and warrants its compliance with Chapter 551 of the Texas
Government Code which requires all regular, special or called meeting of a governmental body to be open to the
public, except as otherwise provided by law.
Texas Public Information Act- Information, documentation, and other material in connection with this
Solicitation or any resulting contract or grant may be subject to public disclosure pursuant to Chapter 552 of the
Texas Government Code (the "Public Information Act"). In accordance with Section 2252.907 of the Texas
Government Code, Grantee is required to make any information created or exchanged with the State pursuant to
the contract or grant, and not otherwise excepted from disclosure under the Texas Public Information Act,
available in a format that is accessible by the public at no additional charge to the State.
Reporting Compliance- Grantee represents and warrants that it will submit timely, complete, and accurate
reports in accordance with the grant and maintain appropriate backup documentation to support the reports.
Records Retention State Grant- Grantee shall maintain and retain all records relating to the performance
of the grant including supporting fiscal documents adequate to ensure that claims for grant funds are in accordance
with applicable State of Texas requirements. These records will be maintained and retained by Grantee for a
period of four (4) years after the grant expiration date or until all audit, claim, and litigation matters are resolved,
whichever is later. Agency reserves the right to direct a Grantee to retain documents for a longer period of time
or transfer certain records to Agency custody when it is determined the records possess longer term retention
value. Grantee must include the substance of this clause in all sub -awards and subcontracts.
Reporting Suspected fraud and Unlawful Conduct- Grantee represents and warrants that it will comply
with Section 321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct
be reported to the State Auditor's Office.
State Auditor's Right to Audit- The state auditor may conduct an audit or investigation of any entity
receiving funds from the state directly under the contract or indirectly through a subcontract under the contract.
The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as
acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct
an audit or investigation in connection with those funds. Under the direction of the legislative audit committee,
an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
Sub -award Monitoring- Grantee represents and warrant that it will monitor the activities of the sub -grantee
as necessary to ensure that the sub -award is used for authorized purposes, in compliance with applicable statutes,
regulations, and the terms and conditions of the sub -award, and that sub -award performance goals are achieved.
ARTICLE X. FINANCIAL ADMINISTRATION
10.01 In accordance with §783.006 of the Texas Government Code Standard Financial Management Conditions
the prescribed are applicable to all grants and agreements executed between affected entities:
Financial reporting- Accurate, current, and complete disclosure of the financial results of grant related
activities must be made in accordance with the financial reporting requirements of the grant.
Accounting records- Grantee will maintain records, which adequately identify the source and application
of funds, provided for grant related activities. These records will contain information pertaining to grant awards
and obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income.
Inter -local with County of Lamar MVCPA Grant 2021 Page 15
Internal control- Effective control and accountability will be maintained for all grant cash, real and
personal property, and other assets. Grantee will safeguard all such property and assure that it is used for
authorized grant purposes.
Page Budget control- Actual expenditures will be kept within budgeted amounts for each grant.
Allowable cost- Applicable cost principles, agency program regulations, and the terms of grant agreements
shall be followed in determining the reasonableness, acceptability, and distribution of costs.
Source documentation- Accounting records must be reconciled by source documentation as checks, paid
bills, payroll records, receipts, timesheets, travel vouchers, and other records, etc. These source documents must
be retained and made available for MVCPA staff when requested.
Cash management- Grantee will establish reasonable procedures to ensure the receipt of reports on cash
balances and cash disbursements in sufficient time to enable them to prepare complete and accurate cash
transactions reports to the awarding agency.
Reimbursement Grant- All expenditures reported will be based on actual amounts paid and documented.
Reporting budgeted amounts or estimated costs as expenditures are not permitted and if used may result in
payment suspension and possible termination of the grant.
Costs Incurred outside the Program Period- Grant funds may not be obligated prior to the effective date
without written permission of the MVCPA director or subsequent to the termination date of the grant period. All
obligations must be consistent with the Statement of Grant Award and used for statutorily authorized purposes.
ARTICLE XI. COMPLIANCE
11 .01 Grantee and sub -grantee will comply with state law, program rules and regulations and the Statement of
Grant Award. In addition, Grantee and sub -grantee represents and warrants that it will comply with all
requirements imposed by the awarding agency concerning special requirements of law, program requirements,
and other administrative requirements. Information, guidance and program rules can be found in the Motor
Vehicle Crime Prevention Authority Grant Administrative Manual and if not found in the administrative manual
then grantee and sub -grantee must follow the Texas Grant Management Standards maintained under the authority
of the Texas Comptroller of Public Accounts. These grant management standards are used by the Motor Vehicle
Crime Prevention Authority in the administration of the MVCPA grant program.
Sub -grantee Monitoring and Management- The local government must monitor the activities of the sub-
grantee as necessary to ensure that sub -award performance goals are achieved and the sub -award is used for
authorized purposes, in compliance with state law, rules, and the terms and conditions of the sub -award.
Monitoring of the sub -grantee must include:
(1) Reviewing financial and performance reports required by the local government.
(2) Following-up and ensuring that the sub -grantee takes timely and appropriate action on all deficiencies
pertaining to the sub -award provided to the sub -grantee from the local government detected through audits, on-
site reviews, and other means.
(3) Issuing a management decision for audit findings pertaining to the sub -award provided to the sub-
grantee from the local government as required.
ARTICLE XII. ENTIRE AGREEMENT
12.01 This Agreement supersedes any and all other agreements, either oral or in writing, between the parties
hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the
subject matter of this Agreement which is not contained herein shall be valid or binding upon all parties.
Inter -local with County of Lamar MVCPA Grant 2021 Page 16
EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE
AND EFFECT OF AN ORIGINAL, EFFECTIVE SEPTEMBER 1, 2021.
City of Paris by:
Grayson Path, City Manger
Date Signed
Chief Richard Salter, Chief of Police
County of Lamar by:
Brandon Bell, County Judge
Date Signed
F.VVM
Scott Cass, Lamar County Sheriff
Inter -local with County of Lamar MVCPA Grant 2021 Page 17
MOTOR VEHICLE
CRIME
PREVENTION
AUTHORITY
FY22 Motor Vehicle Crime Prevention Authority
Budget Category
Statement of Taskforce Grant Award and Grantee Acceptance Notice
Grant Number: 608-22-1390200 Grant Award Amount:
$117,857
Grantee: City of Paris Total Cash Match Amount:
$40,573
Program Title: Northeast Texas Auto In -Kind Match Amount:
-0-
Theft Task Force Reimbursement Percent*:
74.39%
Grant Term: September 1, 2021 to August 31, 2022
$0
That whereas, City of Paris (hereinafter referred to as Grantee), has heretofore submitted a grant
application in response to the Request for Application issued on May 3, 2021 to the Motor Vehicle Crime
Prevention Authority, State of Texas, entitled Northeast Texas Auto Theft Task Force, and further
identified by grant number 608-22-1390200; and
Whereas, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by
this FY22 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime
Prevention Authority dated September 1, 2021; and
Whereas, the Grantee desires to accept the FY22 grant award and use all funds for purposes and in
compliance with the following requirements that are adopted in their entirety by reference:
• Texas Transportation Code Chapter 1006;
• Texas Administrative Code: Title 43; Part 3; Chapter 57;
• Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public
Accounts including TxGMS Standard Assurances by Local Governments and Standards for Financial
and Program Management;
• The Request for Applications issued on May 3, 2021;
• The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and
subsequently adopted grantee instruction manuals and forms;
• The Final Adopted Application attached to this Statement of Grant Award; and
• ThP AnnrnvPrl C-rrant Rmiget Summary:
Grant Budget Summary: City of Paris (App ID: 188)
Budget Category
MVCPA
Expenditures
Cash
Match
Expenditures
Total
Expenditures
In -Kind
Match
Personnel
$57,527
$0
$57,527
Fringe
$0
$16,000
$16,000
Overtime
$0
$2,000
$2,000
Professional and Contract Services
$50,714
$22,573
$73,287
Travel
$2,000
$0
$2,000
Equipment
$5,000
$0
$5,000
Supplies and Direct Operating Expenses
(DOE)
$2,616
$0
$2,616
Totals
$117,857
1 $40,573
$158,430
*Reimbursement Percent: 74.39% - $117,857-MVCPA Amt/ $158 430-MVCPA Amt. plus $40,573 -Cash Match
FY22 MVCPA Statement of Grant Award and Grantee Acceptance Page 1 of 2
Now, therefore, the Grantee accepts the FY22 Statement of Grant Award under the conditions
above including the special requirements in the grant application and the State nent of Grant
Award as evidenced by this agreement, executed by the official authorized to q. ign the original
grant application, or the official's designated successor, as presiding officer o and on behalf of
the governing body of this grantee; and
The Motor Vehicle Crime Prevention Authority has awarded the above -referenced gr t subject to the
availability of state funds. The approved budget is reflected in the above Approved Grant Budget
Summary. This grant is subject to and conditioned upon the acceptance of the MV CPA Grant
Administrative Guide promulgated for this specific program fund (referenced ab e) by the Motor
Vehicle Crime Prevention Authority. Applicable special conditions are listed below.
Special Conditions and Requirements (MVCPA will only apply special conrtrons to applicable
jurisdictions):
X Resolution Required — Grantee must submit an adopted and executed solution meeting all
requirements of the MVCPA Request for Applications issued May 3, 2021. Once the Grantee adopts a
resolution meeting the RFA and state rules, the resolution must be submitted inte the on-line grant
application system for FY2022. The original resolution submitted with this FY22 grant did not cite
Transportation Code 1006 as required by the MVCPA.
X Intelligence Sharing - The grantee is required to ensure that Law Enforc ment personnel funded in
whole or in part by this grant actively participate in Law Enforcement intelligence sharing webinars and
Motor Vehicle Crime Investigator Virtual Command Centers organized and pron toted on behalf of the
MVCPA program operation and statewide collaboration.
X Multi -agency grant - The grantee is required to complete and maintain i
all participating subgrantees as required by law and TxGMS. The grantee must c
monitor and ensure grant compliance of subgrantees. The grantee must maintain
document compliance with that plan.
X Multi -agency Grant Operational Plan — The grantee is required to pr(
describing the communication process with participating and coverage jurisdict
must include how meetings are held, how often, and whether meetings are held
grantee must report meetings in quarterly progress reports.
APPROVED AND ACCEPTED BY:
Au orized O cial
Printed Name and
Date Signed
local agreement with
)lete a process to
process locally and
de an operational plan
is. The operational plan
person or remotely. The
FY22 MVCPA Statement of Grant Award and Grantee Acceptance I Page 2 of 2
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MVCPA Taskforce Grant Negotiation
FY22 City G of Paris Final Adopted Application
City of Paris Taskforce Grant Negotiation for Fiscal Year 2022
The Application was submitted by Richard Salter at 9/11202110:47:40 AM and is now locked.
The confirmation Number is 2021090100188.
Primary Agency I Grantee Legal Name: City of Paris
Organization Type: Law Enforcement
Organization ORI (if applicable): 7X1390200: PARIS PD (AE)
Program Title Please enter a short description of the proposed program that can be used as the title.
Northeast Texas Auto Theft Task Force
Application Category (See Request for Applications [RFA] for category details and descriptions RFA Priority Funding Section):
New Grant - FY22 is the first year of the MVCPA Taskforce, Grants. All FY22 grant applicants use the new grant category.
MVCPA Program Category (see RFA and TAC 43, 3 §57.14). Check all that apply.
• Law Enforcement, Detection and Apprehension
• Prosecution, Adjudication and Conviction
Taskforce Grant Participation and Coverage Area
Provide a General Description of the Participating and Coverage Area of this Grant Application
The task force will be comprised of one Paris Police Department detective and one Lamar County Sheriff detective who will provide
assistance to law enforcement agencies in the nine (9) counties under the coverage area. The task force will adopt any auto theft or
burglary of motor vehicle cases that is asked to do so by one of the agencies in the coverage area. The task force will conduct DMV
68-A inspections for the coverage area, and assist DMV offices with investigations involving title fraud.
Define in the tables below the grant relationships and geographic area of the taskforce:
Applicant will add the participating and coverage agencies from the ORI list below. If an agency is not in the ORI list, please include
the agency and role in the general description above. Make sure to follow the definitions below and select an agency in the dropdown.
Use the Add as Participating Agency or Add as Coverage Agency button to populate the list.
Participating Agencies are agencies that materially participate in the grant application through the exchange of funds for
reimbursement and cash match. Participating agencies are defined after the grant award by interlocal/interagency agreements. Each
applicant must select their own agency first. Then select agencies that will receive or provide funding and/or resources. [Note:
Interlocal/interagency agreements do not need to be submitted with the application. Interlocal agreements will need to be executed
prior to the first payment being made if selected for a grant. Letters of support with the application from the participating agencies are
strongly recommended.]
Coverage Agencies are agencies that provided some level of coverage, assistance or support by this grant application but will not
materially exchange funds as cash match or reimbursement. The coverage is not supported by an after the award with
interlocal/interagency agreements. Coverage agencies as law enforcement agencies may have jurisdictional coverage agreements
unrelated to the grant (Ex. City Y is within County X or vice versa). Agencies selected in this list include agencies that will be covered
or where the agency indicates that their agency will coordinate or call upon the taskforce. Letters of support with the application from
the participating agencies are strongly recommended.
Participating Agencies Coverage Agencies
TX1390000 LAMAR CO SO TX0190000 BOWIE CO SO
TX1390200 PARIS PD (AE) TX0190100 DE KALB PD
TX0190300 NASH PD
TX0190400 NEW BOSTON PD
TX0190500 TEXARKANA PD
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MVCPA Taskforce Grant Negotiation
TX0190600 WAKE VILLAGE PD
TX0190800 HOOKS PD (AE)
TX0600000 DELTA CO SO (AE)
TX0740000 FANNIN CO SO
TX0740100 BONHAM PD
TX0910000 GRAYSON CO SO (AE)
TX0910100 COLLINSVILLE PD
TX0910200 DENISON PD
TX0910300 POTfSBORO PD (AE)
TX0910400 SHERMAN PD
TX0910500 VAN ALSTYNE PD (AE)
TX0910600 WHITESBORO PD
TX0910700 WHITEWRIGHT PD
TX0911000 HOWE PD
TX0911800 GRAYSON CO COLL PD (AE)
TX0911900 AUSTIN COLLEGE PD
TX0912100 TIOGA PD
TX0912200 SOUTHMAYD PD
TX1120000 HOPKINS CO SO
TX1120100 CUMBY PD
TX1120200 SULPHUR SPRINGS PD
TX1160000 HUNT CO SO (AE)
TX1160200 COMMERCE PD
TX1160300 GREENVILLE PD (AE)
TX1160600 TEX A&M -COMMERCE PD (IBR
TX1160700 CADDO MILLS PD
TX1161300 WEST TAWAKONI PD (AE)
TX1390400 PARIS JR COLL
TX1391000 RENO PD
TX1940000 RED RIVER CO SO
TX1940100 CLARKSVILLE PD
TX1940300 BOGOTA PD (AE)
TX2250000 TITUS CO SO
TX2250100 MOUNT PLEASANT PD
Resolution: Complete a Resolution and submit to local governing body for approval. Sample Resolution is found in the Request for
Application or send a request for an electronic copy to grantsMVCPA@txdmvgov. The completed and executed Resolution must be
attached to this on-line application.
Grant Budget Form
MVCPA recommends that the applicant complete the total costs (MVCPA and Cash Match combined) for this program. The applicant can
then enter the desired amount of Cash Match (not less than 20% per TAC Title 43, A§57.36). The system will then calculate the correct
grant and match amounts.
Budget Entry Option:
Enter MVCPA and Cash Match Amounts
Budget Category
Personnel
Fringe
Overtime
Professional and Contract Services
Travel
Equipment
Supplies and Direct Operating Expenses (DOE)
Total
Detective
Total Personnel
Cash Match Percentage
Description Subcategory
Personnel
Investigator/LEO
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Cash
MVCPA
Match
Total
In -Kind
Expenditures
Expenditures
Expenditures
Match
$57,527
$0
$57,527
$0
$16,000
$16,000
$0
$2,000
$2,000
$50,714
$22,573
$73,287
$2,000
$0
$2,000
$5,000
$0
$5,000
$2,616
$0
$2,616
$117,857
$40,573
$158,430
34.43%
Pct MVCPA
In -Kind
Time Funds Cash Match Total
Match
100
$57,527
$0 $57,527
100
$57,527
$0 $57,527
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Description
Detective
Total Fringe
Detective
Total Overtime
Lamar County Detective
Lamar County Detective
Total Professional and Contract Services
Detective
Lamar County Detective
Total Travel
License Plate Readers
Total Equipment
MVCPA Taskforce Grant Negotiation
$50,714
$0
Pct
MVCPA
Subcategory Time
Funds
Cash Match
Total
Fringe
fringe
Investigator/LEO
$0
$16,000
$16,000
$73,287
$0
$16,000
$16,000
Overtime
Law enforcement In-
$1,000
$0
Investigator/LEO
$0
$2,000
$2,000
$0
$2,000
$2,000
Professional and Contract Services
Investigator/LEO - 100
$50,714
$0
$50,714
personnel
Investigator/LEO - 100
$0
$22,573
$22,573
fringe
200
$50,714
$22,573
$73,287
Travel
Law enforcement In-
$1,000
$0
$1,000
State
Law enforcement In-
$1,000
$0
$1,000
State
$2,000
$0
$2,000
Equipment
$5,000
$0
$5,000
$0
$0
$5,000
$0
$5,000
Supplies and Direct Operating Expenses (DOE)
Fuel $2,000
Officer Supplies $616
Total Supplies and Direct Operating
Expenses (DOE)
Budget Narrative
$0
$0
$0
$2,000
$616
$2,616
In -Kind
Match
A. Personnel
The salary will provide for a City of Paris Detective assigned to the program the ability to devote 100% of his time for the purposes
of investigating motor vehicle thefts , burglary of vehicles, identifying stolen vehicles , and identifying prolific offenders. The
detectives will also be committed to assist other agencies in the program coverage area with the same types of investigations, and
help educate the public on prevention methods.
B. Fringe
The City of Paris will pay the fringe benefits of the detective which will include: 1. Federal Income tax @ 7.65% 2. Social Security
tax @6.2% 3. Health Care $565 month 4. Medicare @1.45% 5. Long term Disability Insurance @0.17% 6. Life Insurance $5.85
month 7 Workers Compensation @ 1.044% 8. Retirement @ 7.15%
C. Overtime
The City of Paris will provide the cost of overtime in the amount of $2,000 to unsure that the program is operational at all times. This
will include time needed to support investigations for auto theft related crimes, and hold public awareness events.
D. Professional and Contract Services
The salary will provide for a Lamar County Sheriffs Detective assigned to the program the ability to devote 100% of his time for the
purposes of investigating motor vehicle thefts , burglary of vehicles, identifying stolen vehicles , and identifying prolific offenders.
The detectives will also be committed to assist other agencies in the program coverage area with the same types of investigations,
and help educate the public on prevention methods. Lamar County Sheriffs Office will pay the fringe benefits of the detective which
will include: 1. Federal Income tax @7.65% 2. Retirement @14.45% 3. Insurance @ $10,000 flat rate 4. Medicare @ 3.43% 5.
Workers Compensation @0.33%
E. Travel
Travel funds will be used to offset the cost of training, tuitions, per diem , and housing for both City of Paris and Lamar County
Detectives.
F. Equipment
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Budget Narrative
Automatic License Plate Readers will be used to help identify and recover stolen motor vehicles by the Task Force. The LPRs wil
help the citizens ofthe State ofTexas byincreasing the recovery rate nfstolen vehicles. These are stationary cameras supplied and
leased by vendor Flock Safety. The lease of the cameras are $2,500 per year for each camera.
G. Supplies and Direct Operating Expenses (OC>E)
Fuel cost reimbursement will help offset the cost ofthe task Force being b| borespond toall parts cfthe program anaa The fuel
cost |sbased onanaverage of$1G6.00omonth toallow investigators tntnave|andconduoto rot in participatingareas. Office
mupp|ieoouohospdnterink.papor.ondohemica|ouoedbmoonductedDMVSO-4inapocUone.ThauemoostuareeoUmmtadad$51.0O
amonth.
Revenue
Indicate Source of Cash and In -Kind Matches for the proposed program. Click on links to go to match detailpages for entry ofdata.
Source of Cash Match
Fringe Grantee
$16,000
Fringe Subgrantee
$22.573
Overtime Grantee
$2.000
Total Cash Match
$40,573
Statistics to Support Grant Problem Statement
Reported Cases
2019
2020
Motor Vehicle
Theft
Burglary from
Motor Vehicle
Fraud -Related
Motor Vehicle
Crime
Motor Vehicle
Theft
Burglary from
Motor Vehicle
Fraud -Related
Motor Vehicle
Crime
Lamar Co
70
161
0
94
163
0
Bowie Co
130
0
0
135
0
'0
Application Narrative
Grant Introduction (Executive Summary) and General Information
1.1Briefly describe the organization and program operation. Provide mhigh level summary tnthe application and how itwill affect the
local community. (5OOwords nrless)
The Northeast Texas Auto Theft Force is a small two-man task force covering a large (9) nine county coverage area that is mainly
rural in compositioril' est population of 475,060 2019 UCR). The Task Force will be comprised of a City of Paris detective, and a
Lamar County Sheriffs Office detective. The detectives commonlywork with investigators with Red River, Fannin, Titus, Hunt, and
Hopkins counties. The coverage area is comprised of (5) five counties that border Texas and Oklahoma. Task force detectives
maintains a good working relationship with Oklahoma authotities ( Choctaw Co, Bryan Co, McCurtain Co, Oklahoma Highway
Patrol, and Thbal Police) to help recover stolen vehicles/ trailers transported out of Texas into Oklahoma.
Both task force detectives are full time licensed peace officers. The Senior Detective has a total of 19yrs in law enforcement and
1.2 Describe the taskforce governing, organization and command structures. Include a description of the nature of support and
agreements that will be in place if the grant is awarded. Provide any details unique to the taskforce organization or geographical
target area. Describe whether any part of this grant will be directed to serve a specific target population (or subset of the
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MVCPA Taskforce Grant Negotiation
The Northeast Texas Auto Theft Force is a two-man task force coveting (9) nine county coverage area. The City of Paris Detective
- Task Force Commander is supervised by the City of Paris Criminal Investigation Division which consist of a Captain, Detective
Lieutenant, and a Detective Sergeant The Task Force Commander reports directly to the Detective Lieutenant who monitors the
daily activities, and reports to the Criminal Investigation Division Captain. The Lamar County Detective will be directly supervised
by the Chief Deputy who reports the Sheriff of Lamar County. The City of Paris Detective will be assigned cases from the Criminal
Investigation Division Captain, and the Lamar County Detective will be assigned cases from his Chief Deputy. Both Detectives will
combine efforts with other cases in the program area that are not from their home agencies, and jointly work cases from each
others home agencies as needed.
The Northeast Texas Auto Theft Task Force has been able to retain highly trained auto climes investigators who have been
assigned to the task force since 2011. The detectives have developed professional relationships with law enforcement agencies,
citizens, business owners, and industries inside and out of the coverage area. The task force maintains these working relationships
and continues to develop new ones with the rising community growth. The City of Paris and the Lamar County Sheriff command
staff acknowledges the Detectives experience, ability, and need to conduct operations throughout the program coverage area with
little to no supervision.
It is the intent of the Northeast Auto Theft Task Force, through this application, to continue to serve the citizens of our community
and state by canying out the following programs made possible by Motor Vehicle Crime Prevention Authority. The task force
investigators devote majority of their time to locate and recover stolen vehicles, conduct investigations, prepare cases for
prosecution, and arresting persons responsible for committing these type offenses. The detectives are also involved with educating
the public through community events, presentations, and distribution of literature to help teach the public how to limit the possibility
of being a victim. The detectives also make routine inspections on salvage yards, auto repair shops, metal recyclers, and conduct
DMV 68-A inspections to help reduce the amount stolen vehicles being transferred.
The program has positive effected the community of law enforcement as well as the citizens. Law enforcement agencies from
Texas DPS, Sheriffs Offices, District Attorney's Offices, and local municipal police departments the Northeast Texas Auto Theft
Task Force that can help with identification of vehicles and assisting with preparing a case for prosecution. The citizens know they
have knowledgeable detectives with their best interests in mind. Who can assist them with recovering their property, and helping
them through the DMV registration process. Continuing this program is an asset to the public as well as the law enforcement
community.
Grant Problem Statement
2.1 Provide an assessment of the burglary from a motor vehicle (including theft of parts) problem in the coverage area of this
application. Include loss data consistent with the reported incident numbers above.
The participation area of the program for the Northeast Texas Auto Theft Task Force ( Lamar Co and its municipalities) had a total
of 161 burglary of motor vehicles reported in 2019 with total loss of $90,350 (UCR) and 163 in 2020 with a total loss of $99,159
(UCR). The majority of these climes are committed in residential neighborhoods, apartment complexes, and large parking lots.
These climes are random and typically the suspects search for unlocked vehicles. Security cameras have captured several
suspects being dropped off by a vehicle in a neighborhood and walking the streets searching for unlocked vehicles. The suspects
will travel to different areas quickly, making it difficult to predict locations where the climes will occur.
During these climes personal items, money, personal identification, and firearms are most frequently taken. There are incidents
where keys are left in a vehicle, resulting in a theft of a motor vehicle. Suspects use the stolen vehicles, personal identification, and
firearms to commit other crimes as well. The task force detectives have interviewed arrested burglary suspects and learned that
some suspects are only looking for firearms. These firearms are sold, traded for narcotics, and used to commit other violent
climes. In Burglary of motor vehicle climes suspects also take financial information to commit identity theft.
In 2019 through 2020 the Northeast Texas Auto Theft Task Force combined with Homeland Security conducted an investigation
where suspects were identified and arrested associated with the Felony Lane Gang. This gang originated from Florida, but travel
the United States committing burglary of motor vehicles solely to take personal and financial information. Dubbed the Felony Lane
Gang since they use the furthest lane at banks to cash forged checks using stolen identities taken from vehicles. The information
stolen has also been used to purchase vehicles as well to register the vehicle under a victim's name to avoid detection.
2.2 Provide an assessment of the motor vehicle theft problem in the coverage area of this application. Include loss data consistent with
the reported incident numbers above.
The program coverage area consist of (9) counites Bowie, Red River, Lamar, Fannin, Grayson, Hunt, Hopkins, Delta, and Titus.
There is a combined est. population of 475,060(per 2019UCR). The coverage area mainly consist of rural areas, but does have a
few larger cities such as Texarkana, Sherman, Greenville, Sulphur Springs, Mount Pleasant, and Paris. There were a total of 721
motor vehicle thefts reported in 2019 ( UCR) and 823 reported in 2020(UCR). That is an approximate 14% increase in the number
of auto thefts. NICB reported as of 2019 Texarkana is ranked #152 and Sherman is ranked #197 in the nation for auto thefts.
These numbers do not include trailer thefts, ATV thefts, farm equipment, and water craft thefts. These type thefts are problematic
in these areas due to the geographical area. The Items stolen are commonly transported to Oklahoma to avoid detection because
of the lack of state registration requirements in Oklahoma. Trailer thefts are prevalent in the program area due to the amount of
rural farm land, and the false sense of security by the residents.
ATVs, farm equipment, and trailers are often recovered with the public identification number removed. It is necessary to have
qualified investigators with the ability and knowledge to identify those items to get them recovered for the citizens. It is also
necessary to have qualified investigators with the ability and knowledge to identify burned and dismantled vehicles to help counter
insurance fraud and chop shop operations.
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2.3 Provide an assessment of the fraud -related motor vehicle crime problem in the coverage area of this application. Include loss data
consistent with the reported incident numbers above.
The program coverage area has not had a reportable amount of motor vehicle fraud related crimes. There have been fraud
attempts in the program coverage area that may have been covered under the theft statute . The crimes that are referenced is
where local dealerships have had subjects attempt to purchase motor vehicles through the Internet by means of fraudulent
information. The during these investigations the Task Force has worked with other law enforcem, ent agencies as well other Task
Forces to detain and arrest the individuals responsible. The subjects are charged with theft, and the identify theft victim usually
files the identity Theft with their local jurisdiction. The Task Force has learned that the subjects that are taken into custody are
usually not the mastermind behind the criminal acts, and that there is a larger network of the criminal element behind these type
crimes.
2.4 Provide an assessment of motor vehicle crime not covered above like insurance fraud, preventing stolen vehicles from entering
Mexico, bridge/port stolen vehicle export crime, disruption of cartels and organized criminal enterprises related to motor vehicle
crime, etc...
Another issue to the theft of motor vehicles in the program area is insurance fraud. The insured person will either burn the vehicle
themselves or hire another to destroy the vehicle. The insured person will then report the vehicle as stolen to their local agency in
order to collect an insurance payment. These crimes occur when a person is not financially able to pay for the vehicle, in another
financial hardship, or the vehicle has serious mechanical issues.
The task force is frequently contacted by agencies in the program area to assist in these type investigations. Whether to identify
the vehicle burned or dismantled, interview the victiml suspect, prepare search warrants, and or present the cases for prosecution.
Insurance fraud is in an upward trend, even in the rural areas, which may be related to economic problems.
The task force has also used informants to infiltrate criminal enterprises running chop shops. Due to the geographical area of the
program coverage areas, a large number of stolen vehicles are transported from the Dallasl Ft Worth area into the program area.
The task force coordinated with the local agencies to recover stolen vehicles, arrest persons responsible, and assist in the
preparation of cases for prosecution.
Grant Goals and Activities
There are two parts to this section: 1) Functions of Proposed Program and 2) Goals Strategies and Activities (GSA). In the following
boxes, describe the functions of the proposed program and then complete a fellable form called GSA.
MVCPA programs must completely describe the actions, methods and tactics that law enforcement and civilian staff will perform for
each of the categories below. Describe the reliance on technology or other program elements to solve the problem statement above
and goals below. Functions must be detailed and consistent with the requested budget. If a grant is awarded, funds expended towards
activities not described in this section will result in the reimbursement being denied.
Part 'I
3.1 Functions of the proposed program related to burglary from a motor vehicle (including theft of parts)
It is the intent of the Northeast Auto Theft Task Force, through this application, to continue to serve the citizens of our community
and state by carrying out the following programs made possible by Motor Vehicle Crime Prevention Authority. The task force
investigators devote majority of their time to locate and recover stolen vehicles, conduct investigations, prepare cases for
prosecution, and arresting persons responsible for committing these type offenses.
The task force investigators have a network of investigators in the program area who share information on burglary of motor
vehicles, and trends on other auto theft related crimes. The information shared among these investigators help develop suspect
information, recover stolen property, and help coordinate ways to reduce the burglaries .Since burglary of motor vehicles usually is
a random occurring crime, and it's difficult to predict where the crime will occur, the task force uses as bait vehicle in areas
frequently victimized to help identify suspects. The task force also uses license plate readers to help locate and identify suspect
vehicles traveling to and from areas where the crimes occurred. The task force conducts active surveillance when possible, to
attempt to capture the suspects in the act of committing the burglaries.
The task force conducts random salvage yard, metal recycling, auto repairshop, and salvage dealer inspections to help deter
auto parts thefts. The task Force works with local auto dealerships to help prevent parts thefts from vehicles on their lots. The task
force also communicates with local businesses to recovered security footage to assist in the identification of suspects. The task
force will assist any agencies with investigations that involve burglary of motor vehicles, theft of auto parts, and motor vehicle
thefts.
The task force will apply the MVCPA values of investigations, identifying burglary suspects, communicating and collaborating
across jurisdictions, identifying prolific burglary offenders, business support, use of technology, and Interrupting organized criminal
networks and enterprises.
3.2 Functions of the proposed program related to motor vehicle theft.
The Northeast Texas Auto Theft Task Force dedicates majority of its time investigating motor vehicle thefts, and identifying stolen
vehicles. The task force has developed a large network with other investigators in program area as well as otherjurisdictions
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throughout the State of Texas and Oklahoma. The task force detectives use several approaches to combat auto theft. Another
approach is to help train new investigators, patrol officers, and supervisors on things to look for on identifying a possible stolen
vehicle or tools used to commit auto theft.
The task force also uses license plate readers and has access to license plate readers placed throughout the coverage area to
identify and locate stolen vehicles. These devices are monitored and used on a regular basis by the task force. The task force
detectives also use the license plate readers to enter suspect vehicle information to alert local patrol officers of known suspect
vehicles in a particular area. This helps detectives and patrol officers respond to the area to deter or prevent a crime from being
committed.
The task force detectives also use a bait car system, mainly for burglaries, to help identify suspects. It's has been a trend in the
program area for suspects to burglarize a motor vehicle, i locate the spare keyJfob, and then steal the motor vehicle. The stolen
vehicle is then used to commit other burglaries or thefts before being discarded. The task force will work with the District Attorneys
to identify prolific offenders, prepare case files, and assist with collecting evidence to present to the courts. The task force will
assist any request from the program area to help identify burned, dismantled, altered vehicles ( including trailers). The task force
will also assist with the processing of the same articles for the collection evidence purposes. The task force conducts random
salvage dealer, metal recycling yard, and conducts DMV68-a inspections to combat auto theft as well.
The task force collaborates and communicates with other task forces to compare trends in auto theft. The task force also
communicates with other jurisdictions inside the program area to develop a plan of action to combat these trends, and combat the
organized criminal networks responsible for auto thefts. The task force will work with local businesses by helping them develop
procedures to prevent auto theft and unknowingly facilitating auto theft.
The task force will apply the MVCPA values of investigations, identifying auto suspects, communicating and collaborating across
jurisdictions, identifying prolific burglary offenders, business support, use of technology, and Interrupting organized criminal
networks and enterprises.
3.3 Functions of the proposed program related to fraud -related motor vehicle crime (such as title and registration fraud)
The task force detectives keep a good working relationship with the tax assessor offices in the program area. The task force
detectives try to meet with the employees or contact them by phone to get answers to changing DMV requirements in order to
maintain knowledgeable on the title and registration requirements. The task force detectives frequently disseminate the information
collected to local and area patrol officers to educate them on security changes to titles and registrations.
Task force detectives conduct DMV 68-A inspections in order to help identify fraudulent title transactions, registration fraud, stolen
, and cloned stolen vehicles. In 2019 the task force conducted 599 DMV 68-A inspections and 506 for 2020. This service is offered
by the task force for the program area, and sometimes outside the program area if the service is not available to that area.
The task force has also worked with local dealerships to educate them on how to detect and minimize the possibility of receiving
fraudulent infonnation from a potential customer for the purchase of a vehicle. The task force has worked several cases where
dealerships sells a vehicle over the phone or intemet and the purchaser uses stolen information ( identity theft). The dealership
then will ship the vehicle to the suspect, not knowing that information was fraudulent until after the suspect takes possession of the
vehicle.
The task force also educates the public about purchasing a vehicle through the intemet or social media and receiving a fraudulent
title. This has been a growing trend throughout the state where stolen vehicles are being sold with a fraudulent tile to unsuspected
buyers. The task force will continue to work these type cases, but has found that most of the time these offenses originated in
another jurisdiction or state.
3.4 Functions of the proposed program related to preventing motor vehicle crime (motor vehicle theft, burglary from a motor vehicle
and fraud -related motor vehicle crime)
The Northeast Texas Auto Theft Task Force detectives feel that the first thing in preventing a crime is to educate the citizens how
not to become a victim. The task force will place ads, literature, conduct speaking events, attend community events, and place
signage in highly trafficked areas to help educate and remind the public of the importance of securing their belongings and locking
their vehicles.
It has been the experience of the task force detectives that most people feel secure in their homes and property. This leads to
complacency in some cases where the person forgets or feels there is no need to lock their vehicle and homes, Thus leading to
suspects taking advantage of the victim by burglarizing their vehicles, homes, and stealing their motor vehicle. The task force
detectives believe educating the public on ways to prevent these type crimes will help reduce the amount of burglary of motor
vehicles, theft of firearms, theft of auto parts, identity theft, and theft of motor vehicles.
The task force detectives will continue to coordinate with program area law enforcement agencies, N/CB, DPS, Oklahoma law
enforcement, as well task forces across the state to identify trends in burglary of vehicles, auto parts thefts, vehicle fraud cases,
and theft of motor vehicles. The task force will continue conduct covert operations, deploy bait vehicles, bait trailers, and continue
the use of the license plate reader system currently in place in the participating area.
The task force will continue to educate the public in how to research a vehicle in order to avoid a title fraud incident, and to educate
the public on the services available to them to avoid purchasing a stolen vehicle.
3.5 Functions of the proposed program for other motor vehicle crimes investigations and activities consistent with the statutory
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MVCPA Taskforce Grant Negotiation
requirements (preventing stolen vehicles from entering Mexico, stopping illegal export of stolen vehicle from bridge/ outbound port
operations, disruption of cartel or organized criminal enterprises using stolen motor vehicles or fraud related motor vehicle crime,
insurance fraud, etc...)
The program area is not located near or around U. S. border or a port of entrylexit. The program area does have (5) five counties
along the Texas and Oklahoma border where stolen property frequently enters and leaves the state. The task force detectives will
continue to have a working relationship with Oklahoma State and local law enforcement as well the area Tribal Police. These
relationships will strengthen the ability to identify criminal organizations, offenders, and recover stolen vehicles and property from
vehicles.
The Northeast Texas Auto Theft Task Force spends majority of its time investigating auto thefts, burglary of motor vehicles,
building criminal cases and arresting suspects committing these offenses. investigations of these type cases sometimes leads to
an investigation into insurance fraud, identity theft, false reports, and arson. The task force detectives will continue to work with
NICB investigators, insurance companies, District Attorney's offices, and DMV investigators to help deter and prosecute offenders
who commit insurance and title fraud.
The task force detectives will continue to use information from informants, local law enforcement, covert operations, and
surveillance operations to identify organized criminal organizations who frequently use or steal motor vehicles as part of their
criminal organization. This includes those organizations who commit burglaries of motor vehicles to obtain personal identification,
then use that information to purchase a vehicle fraudulently, as well as include those organizations who sell a stolen vehicle using
fraudulent vehicle and title information.
3.6 Collaboration Effort -- Describe the taskforce method to collaborate, and not duplicate existing activities. Describe the cross
boundaries regional approach to grant activity implementation. Describe how the applicant staff and jurisdiction will coordinate with
other taskforces and law enforcement agencies to implement this program.
The Northeast Texas Auto Theft Task Force have established relationships with local, state, federal, Oklahoma Statehocal, and
Tribal Police agencies and are often contacted for our services. The task force detectives are often asked to assist when there are
stolen lburned tdismantled vehicles, stolen trailers, ATVs, or farming equipment involved. The task force detectives are often
contacted to assist in the execution of search warrants where the above items are believed to be located. During these operations
stolen vehicles, motor vehicle component parts, ATVs, trailers, and fraudulent documents have been located.
The task force is not overlapped by any other task force, but does keep a working relationship with other task forces throughout the
state. This is to provide information and assistance to their task forces as well as to assist the Northeast Texas Auto theft Task
Force. The task force will assist other agencies and task forces with the collection and procession of evidence, obtaining
information on possible suspects located in our program area, and the detection and locating stolen vehicles and property. The
task force has and will work with other funded task forces with covert operations occurring in their program areas.
The task force also maintains a relationship with local and regional DMV offices and supervisors to assist them with their needs.
3.7 If the proposed application requests any exceptions or deviation from any general grant rules, RFA conditions or grant
administrative policy, please indicate in the section below. Indicate the section of the specific issue and citation that you are asking
the MVCPA to consider and the rational for the request.
Not Applicable
Part 11
Goals, Strategies, and Activities
Select Goals, Strategies, and Activity Targets for the proposed program.
Click on the link above and select the method by which statutory measures will be collected. Law Enforcement programs must also
estimate targets for the MVCPA predetermined activities. The MVCPA board has determined that grants programs must document
specific activities that are appropriate under each of the three goals. Applicants are allowed to write a limited number of user defined
activities.
ID Activity Measure
Statutory Motor Vehicle Theft Measures Required for all Grantees.
1.1.15 Increase the recovery rate of stolen Report the number of vehicles recovered by taskforce
motor vehicles
1.1.16 Increase the clearance rate of motor Report the number of motor vehicle theft cases cleared
vehicle thefts
1.1.17 Increase the number of persons Report the number of persons arrested for motor vehicle theft by taskforce
arrested for motor vehicle theft
Statutory Burglary of a Motor Vehicle Measures Required for all Grantees
2.1.12 Increase the clearance rate of motor Report the number of burglary cases cleared
vehicle burglaries
2.1.13 Increase the number of persons Report the number of persons arrested for burglary by taskforce
arrested for motor vehicle burglary
Target
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MVCPA Taskforce Grant Negotiation
ID Activity Measure Target
Statutory Fraud -Related Motor Vehicle Crime Measures Required for all Grantees
8.1.1 Increase the clearance rate of fraud- Report the number of fraud -related motor vehicle cases cleared
related motor vehicle crime cases.
8.1.2 Increase the number of persons Report the number of persons arrested for fraud -related motor vehicle crimes
arrested for fraud -related motor
vehicle crimes.
Measures for Grantees. Add Target values for those that you will measure.
1 Goal 1: Reduce the Incidence of Motor Vehicle Theft through Enforcement Strategies
1.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and Recoveries of Motor Vehicle Theft
1.1.1 Identify groups of auto theft Number of groups identified 3
offenders through intelligence
gathering, crime analysis and the
use of informants
1.1.2 Identify and document/record prolific
motor vehicle theft offenders [Prolific
is defined as "linked to MVT offenses
three or more times"]
1.1.5 Conduct inspections of local
businesses related to vehicle
enterprise (transportation code or
occupation code authorized
companies such as salvage yard,
repair shop, parts recycling center,
used car dealership, salvage
rebuilder, title service company,
other). (see 1.3 for number of
vehicles inspected in these
businesses)
1.1.6 Conduct bait vehicle operations that
target motor vehicle theft offenders
1.1.8 Deploy license plate readers (LPR)
1.1.9 Respond to taskforce license plate
reader (LPR) alert notifications
1.1.12 Conduct covert operations targeting
motor vehicle theft offenders
1. 1.13 Conduct warrant "round -up"
operations targeting motor vehicle
crime offenders, including people
wanted for motor vehicle thefts,
motor vehicle burglaries, theft of
vehicle parts and motor vehicle fraud
related crime.
Number identified/documented offenders
Number of businesses inspected
Number of bait vehicle deployments
Number of times LPR deployed. Deploy: If stationary unit then total number of
days or partial days unit was operable and on. Mobile unit number of days the
unit was on and operable.
Number of times investigators responded to taskforce LPR alert notifications
regardless of whether vehicle was located
Number of covert operations
Number of operations
1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of Incidents of Motor Vehicle Theft
1.2.1 Provide Agency Assists for MVT and
Number of agency assists related to MVT. Assist means responding or
motor vehicle related fraud
answering questions via phone, e-mail, or in person. Providing
recommendation, guidance, strategy, support or information that other
LEOs will use to resolve their cases. The assist generally does not have the
direct responsibility for an investigation nor uses LEO authority. The assist
helps another LEO or agency investigate cases. Analysts and civilian
employees will record their assists to outside LEOs and agencies met here
along with officers.
1.2.2 Collaborate with other units or
Number of times collaborated within departments or SOs participating in
divisions (i.e. homicide, vice,
taskforce related to MVT. Collaboration means physically using law
narcotics, etc.) within the taskforce
enforcement resources, tactics and authority to perform activity on cases
department(s) where a motor
that draw upon or aid in the investigation intended to further the resolution
vehicle was used in the commission
of any case, identify parties to crime, identify vehicles, interview
of the crime (includes identification
witnesses/suspects and apprehend suspects. Collaboration will include
of vehicles). Include all participating
any help, recommendation, contribution or support requested from or
jurisdiction departments here.
provided to another unit or offered by the taskforce that aids in the
furtherance of auto theft investigations.
5
0
5
10
5
0
0
50
10
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ID Activity
Measure
Target
1.2.3 Collaborate with all other outside LE
Number of times collaborated with coverage area agencies or other law
10
agencies and other organizations
enforcement agencies and organizations that assist in the reduction of motor
[Prolific is defined as "linked to BMV
that assist in the reduction of motor
vehichle thefts. Collaboration means physically using law enforcement
vehicle thefts. Include all coverage
resources, tactics and authority to perform activity on cases that draw
times"]
jurisdictions here.
upon or aid in the investigation intended to further the resolution of any
Number of businesses inspected (see Goal 5 for number and value of parts 5
businesses related to vehicle
case, identify parties to crime, identify vehicles, interview
enterprise (transportation code or
witnesses/suspects and apprehend suspects. Collaboration will include
companies such as salvage yard,
any help, recommendation, contribution or support requested from or
repair shop, parts recycling center,
provided to another unit or offered by the taskforce that aids in the
rebuilder, title service company,
furtherance of auto theft investigations.
other).
1.2.5 Conduct intelligence information-
Number of intelligence meetings attended (include attending as presenter,
5
sharing (Personal attendance)
participant or attendee)
1.2.6 Conduct intelligence information-
Crime analysis bulletins disseminated (include information distributed to law
10
sharing (Written information)
enforcement agencies via text, e-mail, or intra -net communications)
1.3 Strategy 3: Prevent and Reduce the Incidence of Motor Vehicle Related Fraud Activities
1.3.1 Collaborate with agencies relating to
Number of collaborations
2
investigation and enforcement of
vehicle insurance fraud
1.3.2 Conduct 68(A) inspections (for
Number of vehicles inspected to complete a 68A inspection form per TxDMV
250
TxDMV assignment or reassignment
(VIN assignment, reassignment, bonded title)
of VIN)
1.3.3 Conduct VIN verification inspections.
Number of vehicles inspected
50
(All other reasons except bridge or
port)
1.3.4 Coordinate with TxDMV/Tax Offices
Number of collaborations with TxDMV HQ, TxDMV Regional Service Centers or
5
relating to investigation and
County Tax Assessor Collector offices.
enforcement of fraudulent titles and
registration of stolen vehicles
2 Goal 2: Reduce the Incidence of Theft from Motor Vehicles through Enforcement Strategies
2.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and Recoveries of Burglary of Motor Vehicles and
Theft of Vehicle Parts and Accessories
2.1.1 Conduct bait vehicle operations that
Number of bait vehicle burglary deployments 5
target vehicle burglary offenders
2.1.2 Identify "prolific BMV offenders"
Number of offenders identified 3
through informants and intelligence
[Prolific is defined as "linked to BMV
and theft of vehicle parts and
accessories offenses three or more
times"]
2.1.4 Conduct inspections of local
Number of businesses inspected (see Goal 5 for number and value of parts 5
businesses related to vehicle
recovered)
enterprise (transportation code or
occupation code authorized
companies such as salvage yard,
repair shop, parts recycling center,
used car dealership, salvage
rebuilder, title service company,
other).
2.1.7 BMV related cases presented to
Report the total number of BMV related cases presented to prosecutor(s) where 5
prosecutor
there was an incidence of theft from motor vehicles (includes criminal complaints
for BMV, Theft, theft of parts or other cases directly tied to MVCPA statute of
motor vehicle burglary and economic motor vehicle theft as defined in MVCPA
statute)
2.2 Strategy 2: Conduct Collaborative Efforts that Result in the Reduction of Incidents of Theft From a Motor Vehicle
2.2.1 Provide Agency Assists BMV. Number of agency assists related to BMV or stolen parts. Assist means 10
responding or answering questions via phone, e-mail, or in person.
Providing recommendation, guidance, strategy, support or information that
other LEOs will use to resolve their cases. The assist generally does not
have the direct responsibility for an investigation nor uses LEO authority.
The assist helps another LEO or agency investigate cases. Analysts and
civilian employees will record their assists to outside LEOs and agencies
met here along with officers.
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MVCPA Taskforce Grant Negotiation
ID Activity
Measure Target
2.2.2 Collaborate with other units or
Number of times collaborated within departments or SOs participating in 10
divisions within the taskforce
taskforce related to BMV or stolen parts. Collaboration means physically
department(s) (i.e. homicide, vice,
using law enforcement resources, tactics and authority to perform activity
narcotics, etc.) where burglary of a
on cases that draw upon or aid in the investigation intended to further the
motor vehicle or theft of parts
resolution of any case, identify parties to crime, identify vehicles, interview
occurred in the commission of the
witnesses/suspects and apprehend suspects. Collaboration will include
crime (includes identification of
any help, recommendation, contribution or support requested from or
vehicle). Include all participating
provided to another unit or offered by the taskforce that aids in the
jurisdiction departments here.
furtherance of auto theft investigations.
2.2.3 Collaborate with all other outside LE
Number of times collaborated with coverage area agencies or other law 10
agencies and other organizations
enforcement agencies and organizations that assist in the reduction of BMV or
where burglary of a motor vehicle
stolen parts. Collaboration means physically using law enforcement
or theft of parts occurred in the
resources, tactics and authority to perform activity on cases that draw
commission of the crime (includes
upon or aid in the investigation intended to further the resolution of any
identification of vehicle). Include all
case, identify parties to crime, identify vehicles, interview
coverage jurisdictions here.
witnesses/suspects and apprehend suspects. Collaboration will include
any help, recommendation, contribution or support requested from or
provided to another unit or offered by the taskforce that aids in the
furtherance of auto theft investigations.
3 Goal 3: Educate/Train Citizens and
Qualified Personnel in Detection and Prevention of Motor Vehicle Theft, Burglary
of Motor Vehicles and Theft of Vehicle Parts and Accessories
3.1 Strategy 1: Conduct Public Awareness Related Activities Used to Educate Citizens
3.1.1 Conduct educational outreach Number of outreaches 4
events (include trade show, exhibits,
booths at community events, vehicle
displays, brochures, etc.)
3.1.2 Conduct educational presentations Number of presentations. Presentation means in person, on-line, original written 1
to the public document, article, or webpage.
3.1.4 Conduct vehicle identification Number of etching events 0
initiative/event
3.1.4.1 Conduct vehicle identification Number of Participants/Attendees (Vehicles Marked) 0
initiative/event
3.1.5 Purchase advertisements in local Number of advertisements purchased 0
outlets
3.1.6 Conduct vehicle report card Number report cards issued 0
initiatives.
3.1.7 utilize social media outlets Number of postings in social media outlets 10
(Facebook, Twitter, Instagram, etc.)
3.1.8 Deploy outdoor public notification Number of deployments per month (if sign remains several months, count as 1 0
signage deployment per month)
3.1.10 Conduct media outreach, including, Number of outreaches 4
public service announcements,
press releases, and interviews
3.2 Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers on Recognition and Apprehension of
Stolen Vehicles and Property
3.2.1 Conduct law enforcement training Number of classes
(TCOLE)
3.2.3 Conduct vehicle crimes Number of classes or presentations. Presentations may include electronic roll call
presentations to law enforcement documents, shift BOLOs and other written or presented materials based on local
agencies (non TCOLE) practices.
Grant Evaluation
4.1 Describe the local method and/or practice used to collect the data for reporting Goals, Strategies, and Activities and to evaluate the
grant program effectiveness. Describe management and staff participation. Include descriptions of systems (forms and software)
that will be used to ensure reliable and accurate data is collected and reported. Describe any other evaluation methods used in the
applicant agency to determine effectiveness or cost efficiency of the program.
The Task Force is comprised of only (2) two Detectives. Theses Detectives assigned to the criminal investigative division of the
Paris Police Department, and Lamar County Sheriff's Offrce . The Task Force uses data in the City of Paris Computer Information
System, Lamar County Report Management System, and the IBR numbers provided through the systems. Both Detectives are
assigned cases by their Criminal Investigation Divisions, and these cases are tracked and kept up with for evaluation and reporting
to the grant management system.
Both report management systems can be researched and audited to determine the number of cases assigned, referred to
prosecutors, and arrests made. The systems are designed to be able to give a complete and precise (as possible) numeric
account of the crimes related to auto theft and burglary of motor vehicles. Through task force meetings with investigators and
command staff the data collected will be validated to ensure that investigators are meeting their target, and that the information
hftps://mvcpa.tamu.edu/NegotiafonfrFGPrintApplication.asp?ApplD=188&FiscalYear=2022 11/12
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reported to MVCPA is accurate and complete.
4.2 Provide any other suggested measures that would better reflect the law enforcement or prevention work that the proposed program
will perform. If the suggested measure fits into one of the stated goals above please indicate.
The Task Force will continue to assist all agencies in the coverage area with investigating auto theft, title fraud, insurance fraud,
theft of auto parts, theft of trailers, theft of fanning equipment, and burglary of motor vehicles. The Task will continued to educate
the public and other law enforcement agencies on ways to help reduce the above listed crimes.
TXGMS Standard Assurances by Local Governments
0 We acknowledge reviewing the TxGMS Standard Assurances by Local Governments as promulgated by the Texas Comptroller of
Public Accounts and agree to abide by the terms stated therein.
Current Documents in folder
Grant Review and Negotiation Document.pdf (8/17/2021 12:32:58 PM)
Letter of Support.docx (6/30/2021 1:09:28 PM)
Letter of Suppart.pAf (7/6/2021 1:20:04 PM)
Resolution.p—df (6/30/2021 1:06:34 PM)
Certifications
The certifying official is the authorized official, Richard Salter, Chief of Police.
By submitting this application I certify that I have been designated by my jurisdiction as the authorized official to accept the terms and
conditions of the grant. The statements herein are true, complete, and accurate to the best of my knowledge. I am aware that any false,
fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties.
By submitting this application I certify that my jurisdiction agrees to comply with all terms and conditions if the grant is awarded and
accepted. I further certify that my jurisdiction will comply with all applicable state and federal laws, rules and regulations in the
application, acceptance, administration and operation of this grant.
TxDMV - MVCPA, ppri.tamu.edu C 2017
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Item No. 10
Memorandum
TO: Mayor, Mayor Pro Tern & City Council
FROM: Grayson Path, City Manager
SUBJECT: Archers for Christ Lease Agreement
Lake Crook
DATE: September 13, 2021
In 2016, the City Council authorized a lease agreement renewal with Archers for Christ for leasing
land along the southern, western and northern edges of Lake Crook (Exhibit A). Archers for Christ
uses this land for archery target shooting and bow hunting activities. They are responsible for
maintaining the property and coordinating with the City for various activities and events. Speaking
with City Staff, it has been a very good relationship without any issues.
STATUS OF ISSUE:
The existing lease agreement, signed in 2016, provided for a 5 year lease with an optional 5 year
renewal on October 1, 2021. The existing lease would otherwise terminate September 30, 2021.
City Staff have reviewed and are recommending not only a renewal, but a new five year lease with
another five year renewal option. The new lease would extend from October 1, 2021— September
30, 2026 with an optional five year renewal beyond that. All other terms and conditions in the
2016 lease agreement remain the same.
MUM
This is a $0.00 lease agreement. Archers for Christ maintains this vast stretch of City Property in
return for leasing the land. They also are responsible for listing the City as additional insured in
their insurance policies.
1. Lease the land in Exhibit A to Archers for Christ for a new five (5) year agreement with an
optional five (5) year renewal afterwards.
2. Lease the land in Exhibit A to Archers for Christ as a renewal of the 2016 Lease Agreement,
which will terminate September 30, 2026.
3. Request edits and/or additional information.
4. Reject options #1 and #2 and do not lease the land to Archers for Christ.
1. Lease the land in Exhibit A to Archers for Christ for a new five (5) year agreement with an
optional five (5) year renewal afterwards.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND APPROVING A LEASE AGREEMENT BETWEEN THE
CITY OF PARIS AND ARCHERS FOR CHRIST FOR THE USE OF CERTAIN
PROPERTY AROUND LAKE CROOK; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 22nd day of
August, 2016, in Resolution No. 2016-029, authorize the execution of a Lease Agreement
with Archers for Christ for property located at Lake Crook; and,
WHEREAS, the 2016 Lease Agreement with Archers for Christ, and the addendums
thereto will expire on September 30,2021; and
WHEREAS, Whereas, the Archers for Christ organization has been a good steward of
the City property at Lake Crook for many years and many residents of Paris and Lamar
County have enjoyed target shooting and bow hunting at the Lake Crook property through
their affiliation with Archers for Christ, and
WHEREAS, Archers for Christ has requested the City to renew and extend their
lease of the Lake Crook property for an additional five year term with an option for a five
year renewal; and
WHEREAS, the City Council deems it appropriate to enter into a Lease Agreement
with the Archers for Christ for the property adjacent to and around Lake Crook, Paris,
Lamar County, Texas. In the form attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Lease Agreement between the City of Paris and Archers for
Christ, for the property around Lake Crook the form of which is attached hereto as Exhibit
"A", be, and the same is hereby, approved for a period commencing October 1, 2021 and
ending September 30, 2026.
Section 3. The City Manager is hereby authorized to execute the Agreement
and all other documents in connection therewith on behalf of the City of Paris, substantially
according to the terms and conditions set forth in the Agreement.
Section 4. That this resolution shall be effective from and after its date of
PASSED AND ADOPTED this 131h day of September, 2021.
Reginald B. Hughes, Mayor Pro -Tem
F.1yam
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
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LEASE AGREEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR §
This Lease Agreement is made and entered into by and between the CITY OF PARIS,
TEXAS a home rule municipal corporation, acting by and through its Mayor duly
authorized, hereinafter referred to as LESSOR or City, and ARCHERS FOR CHRIST of Paris,
Lamar County, Texas, a non-profit organization acting by and through its President duly
authorized, hereinafter referred to as LESSEE or Archers.
WITNESSETH:
For and in consideration of the mutual promises and covenants contained herein
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, LESSOR, does hereby lease, rent and let unto LESSEE, that certain public
property surrounding and adjacent to Lake Crook, City of Paris, Lamar County, Texas as
more particularly depicted in the Lake Crook Hunting Map attached hereto and
incorporated herein as Exhibit 'W', specifically the property identified as Area Numbers:
One, Two, Four, Five, and Six, on the map may be used for archery target shooting, bow
hunting and special archery related events or tournaments ("Leased Premises").
1. TERM.
A. initial Term. The initial term of this Lease Agreement shall be for a five year
period commencing October 1, 2021 and ending September 30, 2026; provided, however,
LESSOR shall have the right and privilege at its option to terminate this lease agreement, in
whole or in part, as to all or a portion of the Leased Premises, for any reason upon the
giving LESSEE thirty (30) days written notice.
B. Renewal Option. Upon the expiration of the Initial Term, unless terminated earlier
M
as provided above, the Lease Agreement may be renewed for an additional five-year term
upon mutual agreement of LESSOR and LESSEE ("Renewal Term").
Z. COVENANTS.
A. LESSEE shall, at its sole cost and expense, maintain an archery target shooting
course and bow hunting area on the Leased Premises and LESSEE shall maintain all
roadways and parking areas to serve the same in accordance with this Agreement and City
Ordinances.
B. LESSEE shall also maintain at its sole cost and expense, all gates and fences on the
Leased Premises in a safe and secure condition and LESSEE shall post appropriate signage
at all entrances or access points leading into the Leased premises identifying Archers for
Christ as LESSEE and providing contact information (including phone number) for persons
seeking information.
C. LESSEE may restrict access to the Leased Premises from the first Saturday in
October through the first Saturday in January each year for bow hunting season. Signs
will be posted at all gates and access points leading into the Leased Premises, warning the
public that archery/bow hunting is in progress and to contact LESSEE prior to entering the
area for their own safety. During hunting season and during authorized LESSEE events,
no motorized vehicles, other than those of the LESSOR or the LESSEE, will be allowed
access into the Leased Premises. These vehicles will be used for performing maintenance
on the Leased Premises and for target setup, tournament transportation, and other related
activities of LESSEE. Only official LESSOR vehicles or LESSEE authorized vehicles and
their All Terrain Vehicles ("ATVs") will be allowed on the paths or roads during hunting
season.
D. LESSEE shall be responsible for managing and supervising the Leased Premises and
IWA
providing a safe environment for all users and/or visitors of the Leased Premises during
the term of this Lease Agreement and any renewals thereof.
E. Membership in the Archers for Christ Archery Club shall remain open to anyone
interested in or involved in archery and game conservation. LESSEE shall not discriminate
against any person because of race, religion, sex, age, disability, national origin, or on the
basis of any other discriminatory standard; provided, however, LESSEE may impose
reasonable requirements incident to membership, such as payment of reasonable dues,
safety and skills assessment, and minimum attendance requirements at AFC tournaments,
or the like.
F. LESSEE shall post along all boundaries of Leased Premises appropriate signage to
inform and to warn all users, visitors and the public at large of the activities taking place on
the Leased Premises and any danger associated with these activities. The signs shall also
include contact information with name and phone number of LESSEE'S authorized
representative.
G. LESSEE agrees to release, defend, indemnify, and hold LESSOR, its elected
officials, officers and employees harmless from and against any and all demands,
debts, liabilities, suits, claims and causes of action of every kind and character
whatsoever for damage or injuries to persons and/or property occurring on the
Leased Premises resulting from LESSEE'S, its invitees, agents, servants or employees
use of the Leased Premises, and LESSOR shall not be liable to LESSEE, its invitees,
agents, servants, employees or visitors due to the condition of the Leased Premises
or improvements located thereon, or hereafter constructed, or any other condition
of the Leased Premises being improperly constructed, maintained or being or
becoming out of repair, LESSEE hereby waiving any defects therein and agrees to
—3—
hold and save LESSOR harmless from all claims for any such damages or injuries, and
LESSEE must at all times during the term of this agreement, and any extensions
thereof, keep and maintain in full force and effect a policy or policies of insurance,
providing at least $500,000.00 per occurrence and $1,000,000.00 aggregate for
bodily injury or death and $100,000.00 for any single occurrence for injury to or
destruction of property, indemnifying all persons for any and all damages, personal
injuries or property damages sustained in or upon the premises of said leased
property, or any part thereof, as the result of the negligence of LESSEE, its invitees,
agents, servants or employees, and LESSEE shall pay all premiums due thereon when
due. It is expressly provided that such insurance policy or policies shall and must be
written and issued by a reputable insurance company or companies, naming LESSOR,
its elected officials, officers, and employees as an additional insured, subject to
approval by the City Attorney of the City of Paris, and LESSEE or its insurance carrier
or carriers shall deliver a copy of all such policies to the City Clerk of the City of Paris,
1501st Street S.E. Paris, Texas 75460, or furnish to said City Clerk a current letter or
certificate from such company or companies, evidencing the fact that such insurance
is in full force and effect at all times during this Lease Agreement and any extension
thereof and specifically noting thereon that LESSOR is an additional insured. All
such policies shall be written so that the LESSOR will be notified of cancellation or of
any restrictive amendment of the policies at least thirty (30) days prior to the
effective date of such cancellation or amendment. Notice shall be by certified mail,
return receipt requested, addressed to the LESSOR at the following address: City
Clerk, City of Paris, P. 0. Box 9037, Paris, Texas 75461-9037.
H. LESSEE shall conform to and observe all public health and safety rules, regulations
and laws of the State of Texas and the City of Paris and LESSEE shall provide adequate
public restroom facilities of the outdoor chemical type at all times when the Leased
Premises are in use.
I. LESSEE shall retain title to all temporary structures or personal property placed
upon the Leased Premises and shall have the right to remove these temporary structures
and personal property upon expiration of this Lease Agreement or earlier termination
thereof, provided, however, LESSEE shall remove such improvements without unduly
damaging the Leased Premises, and provided further, such improvements shall be removed
at LESSEE's expense within sixty (60) days of cancellation or termination of the Lease
Agreement; otherwise, such improvements shall at the LESSOR's discretion become the
property of the LESSOR.
J. LESSEE shall not sublet, sublease or assign the Leased Premises to any other person,
club or organization without first obtaining the written consent of LESSOR as authorized by
formal action of the Paris City Council.
K. No new additions, repairs, improvements or changes in locations or otherwise will
be made to any existing buildings, structures, fences or other things located on the Leased
Premises without the prior written consent of the City Manager of the City of Paris.
L. LESSEE shall not dam up any creeks or waterways on the Leased Premises, nor shall
LESSEE fill in any creeks or wetlands or divert the natural flow of water on the Leased
Premises without first obtaining written authorization and necessary permits from the
United States Army Corps of Engineers, applicable state Regulatory Agencies and/or the
City of Paris, Texas.
M. LESSEE shall manage and operate the archery shooting areas in accordance with
safety procedures promulgated by the Archery Shooting Association, and other applicable
—5—
Federal, State and local rules and regulations. LESSEE shall post warning signs at all access
points leading into the Leased Premises and a sign -in board and/or tree stand map shall be
maintained at the ARCHERS FOR CHRIST Main Pavilion at the southern boundary of Area 2.
N. Authorized representatives of LESSEE may, from time to time camp overnight at the
AFC main Pavilion area on common border of Area 2 and Area 3 for security and/or Lease
management purposes.
0. LESSOR shall have the right and privilege of using any portion of said Leased
Premises for functions sponsored by the City of Paris, or any department thereof, which
function has been approved by the City Manager of the City of Paris, which use shall be
conducted on a non -interfering basis with the ARCHERS program.
P. Should LESSEE default in, or fail or refuse to keep any of the covenants, conditions,
stipulations and/or provisions herein contained, notice thereof shall be given to LESSEE by
LESSOR, and in the event such default, failure or refusal has not been corrected or
performed within thirty (30) days from the date of such notice, then this Lease Agreement
may be terminated at LESSOR's option, and it shall be lawful for LESSOR to re-enter the
leased premises and remove all persons, property and effects therefrom, all and every
claim for damages for or by reason of said re-entry being expressly waived.
Q. Upon expiration or earlier termination of this Lease Agreement, or any extension
thereof, all property affixed to the Leased Premises by LESSEE shall become the property of
the LESSOR and will not be subject to removal upon the expiration of this lease or in the
event of default during the term of this lease.
3. MISCELLANEOUS PROVISIONS.
A. Notice. Any written notice required or permitted under the terms of this Lease
Agreement shall be given and be deemed to have been duly served if either (1) delivered in
person, or (2) deposited certified mail, return receipt requested, postage prepaid in the
United States mail, addressed to the designated representative of the respective parties
which are designated as follows:
ummum
City Manager
P.O. Box 9037
Paris, Texas 75461-9037
WITH A COPY TO:
City Attorney
City of Paris
P.O. Box 9037
Paris, TX 75461
Archers for Christ
2810 Willow Bend
Paris, Texas 75460
B. Governing Law & Venue. That this Lease Agreement shall be construed under,
and in accordance with, the laws of the State of Texas, and all obligations of the parties
created by this Lease Agreement are performable in Lamar County, Texas. Venue for State
court actions arising under this Agreement shall be exclusively in the courts of Lamar
County, Texas; venue for Federal court actions arising under this Agreement shall be
exclusively in the Federal courts for the Eastern District of Texas.
C. Non -Waiver. No waiver of the either party's rights under this Lease shall be
deemed to have been made unless expressed in writing and signed by an authorized
representative of that Party.
D. Severability. If any provision of the Agreement is declared illegal, void, or
unenforceable, the remaining provisions will not be affected but will remain in full
force and effect.
E. Transfer. No transfer or assignment of the Agreement or any right accruing
under this Agreement will be made by either party hereunder without the written consent
of the other party, which consent may be withheld in such party's sole discretion.
F. Entire Lease Agreement. This Agreement constitutes the entire agreement and
understanding between the parties hereto, and it will not be considered modified, altered,
changed, or amended in any respect unless in writing and signed by the parties hereto.
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
LESSOR:
,12
Grayson Path, City Manager
111""I
F.1 I Ott" ; I #111t"WNW. M.",
Brad King, President
THE STATE OF TEXAS §
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, in and for said County, Texas, on this day
personally appeared Grayson Path, City Manager of the City of Paris, known to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged to me
that he executed the same for the purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 13th day of September, 2021.
Notary Public, State of Texas
THE STATE OF TEXAS §
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, in and for said County, Texas, on this day
personally appeared Brad King, President of Archers for Christ, known to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged to me
that he executed the same for the purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 131h day of September, 2021.
Notary Public, State of Texas
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: Gene Anderson, Finance Director
DATE: September 13, 2021
Item No. 11
BACKGROUND: A public hearing on the proposed City tax rate is required by Chapter 26 of the
Texas Tax Code. On August 23d the City Council approved a resolution calling for a public
hearing on the 2021-22 City tax rate on September 13th. A legal notice advertising the public
hearing was published in the Paris News. A copy of the proposed tax rate was placed on the City
website. Also, the required quarter page notice of the public hearing on the tax increase was
published in the Paris News.
STATUS OF ISSUE: The City Council needs to hold the public hearing on the 2021-22 City tax
rate on September 13, 2021. Pursuant to State Law (S132) the tax rate cannot be adopted the same
night as the public hearing. A special meeting is scheduled for September 14th to adopt the tax rate.
RECOMMENDATION: Hold the public hearing on the proposed 2021-22 City tax rate.
Memorandum Item No. 12
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: PUBLIC HEARING ON PROPOSED 2021-22 BUDGET
DATE: September 13, 2021
BACKGROUND: A public hearing on the proposed City budget is required by Section 50 of the
City Charter and Section 102.006 of the Local Government Code. The proposed budget was filed
with the City Clerk on August 9th. On August 231d the City Council approved a resolution calling
for a public hearing on the 2021-22 City budget on September 13th. A legal notice advertising the
public hearing was published in the Paris News. A copy of the proposed budget was placed on the
City website.
STATUS OF ISSUE: The City Council needs to hold the public hearing on the 2021-22 City
budget on September 13, 2021.
RECOMMENDATION: Hold the public hearing on the proposed 2021-22 City budget.
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: Gene Anderson, Finance Director
DATE: September 13, 2021
Item No. 13
BACKGROUND: The proposed 2021-22 City budget was filed with the City Clerk on August 9'
and also presented to the City Council on August 9th. On August 23d the City Council discussed
the budget and no changes were proposed to the document. This budget ordinance summarizes
revenues and expenses for all budgeted city funds and departments. It also provides for certain
transfers to be made between various city funds.
STATUS OF ISSUE: The proposed City budget has been reviewed by the City Council and a
public hearing was held in accordance with City charter requirements. The proposed budget now
awaits the City Council's formal adoption through this ordinance.
RECOMMENDATION: Motion to approve the 2021-22 City budget ordinance.
F,
SEVERABILITY 1 PROVIDING ,
DATE.EFFECTIVE
WHEREAS, the City Manager of the City of Paris has submitted to the City Council a
proposed budget of the revenues of the City and the expenses of conducting the affairs thereof
and providing a complete financial plan for the ensuing fiscal period, beginning October 1,
2021, and ending September 30, 2022, and which said proposed budget has been compiled
from detailed information obtained from the several departments, divisions, and offices of the
City; and,
WHEREAS, the City Council has received the City Manager's proposed budget, a copy of
which proposed budget and all supporting schedules has been on file with the City Clerk of the
City of Paris, since August 9, 2 02 1; and,
WHEREAS, a public hearing was held on September 13, 2021 on the annual budget for
the City of Paris, Texas for Fiscal Year 2021-2022 to allow proponents and opponents of the
Budget an opportunity to be heard as required by Article V, Section 50, of the Charter of the
City of Paris, Texas, and in accordance with Section 102.006(a) of the Local Government Code
of the State of Texas, and the City Council is of the opinion that said proposed budget, should
be approved and adopted;
NOW, i' ORDAINED i / OF TAE'
Section 1. That the findings set out in the preamble to this ordinance are hereby in all
things approved.
Section 2. That the proposed budget of the revenues of the City of Paris and the
expenses of conducting the affairs thereof, providing a complete financial plan for the ensuing
fiscal period beginning October 1, 2021, and ending September 30, 2022, as submitted to the
City Council by the City Manager and as amended by the City Council, be, and the same is in all
things, approved, adopted, and incorporated herein by reference for all purposes as the budget
of all of the current expenses as well as the fixed charges against the City for the fiscal period
beginning October 1, 2021, and ending September 30, 2022.
Section 3. That the sum of $25,913,583.00 is hereby appropriated out of the General
Fund for the payment of operating expenses and capital outlay of the City Government as
follows:
GENERAL GOVERNMENT:
City Council
$
97,700.00
City Manager
$
576,809.00
City Attorney
$
376,198.00
Judicial
$
242,787.00
City Clerk
$
161,654.00
Sub -Total
$
495,576.00
FINANCE:
Accounting & Auditing $ 460,463.00
Sub -Total
EMERGENCY SERVICES:
Police $ 7,021,258.00
Fire $ 5,282,060.00
Emergency Medical Service $ 3,321,549.00
Sub -Total
PUBLIC WORKS:
Community Development
$
1,476,499.00
Engineering
$
311,108.00
Public Works
$
249,681.00
Parks & Recreation
$
1,353,319.00
Streets & Highways
$
1,613,559.00
Traffic & Public Lighting
$
495,576.00
Garage
$
405,948.00
Sub -Total
$ 1,455,148.00
$ 460,463.00
$ 15,624,867.00
$ 5,905,690.00
LIBRARY SERVICES:
Library Sub -Total $ 734,128.00 $ 734,128.00
MISCELLANEOUS:
Paris Band Fund $ 23,050.00
General Expenses $ 1,660,237.00
Sub -Total
CONTINGENT APPROPRIATION:
Grand Total
2
$ 1,683,287.00
$ 50,000.00
$ 25,913,583.00
Section 4. That the sum of $1,809,635.00 is hereby appropriated out of the respective
Interest and Sinking Funds for the purpose of paying accrued interest and making the principal
payments on and creating the prescribed contingent and reserve funds for outstanding
General Obligation Bonded Indebtedness as follows:
General Obligation Refunding
Bonds -2012
$
410,563.00
SuRRMA Interlocal Coop
$
2,922,975.00
Agreement -2012
$
100,828.00
General Obligation Bonds 2017
$
636,637.00
General Obligation Bonds 2018
$
97,961.00
General Obligation Refunding
Bonds -2020
$
201,270.00
Tax Notes -2020
$
195,258.00
Tax & Revenue COs 2020 (CC)
$
167,118.00
Total
$1,809,635.00
Section 5. That the sum of $11,310,718.00 based on the estimated Water and Sewer
Budget, is hereby authorized out of utility fund revenues for the payment of operating
expenses and capital outlay of Water and Sewer Utility Departments, as hereinafter
itemized:
LT,V.IVRR
Warehouse $ 126,131.00
Billing & Collecting $ 2,704,491.00
Water Production $ 3,083,374.00
Water Distribution $ 1,685,693.00
Sub -Total $ 7,599,689.00
SEWER:
Sewer Maintenance $ 906,311.00
Waste Water Treatment $ 2,339,073.00
Lift Station $ 465,645.00
Sub -Total $ 3,711,029.00
Total Operating Expense $ 11,310,718.00
1
ii= 1071
1:110:001 11, , , � ' 1� /1
TWDB Loan 2013
$
169,348.00
G.O. Bonds 2013
$
2,922,975.00
G.O. Bonds 2116
$
551,035.00
G.O. Bonds 2018 $ 148,810.00
Tax & Revenue COs 2021 $ 1,497,629.00
Total Bond Requirements $ 5,289,797.00
Grand Total $16,600,515.00
Section 6. That the sum of $5,289,797.00 is hereby appropriated out of the Water and
Sewer Interest & Sinking Funds for the purpose of paying accrued interest and making the
principal payments as the same mature on the Water and Sewer Revenue Bonds, and creating
the prescribed contingent and reserve fund therefore.
Section 7. That the sum of $656,872.00 is hereby appropriated out of the Cox Field
Airport Fund for the payment of operating expenses and capital outlay of the Cox Field
Airport as follows:
Cox Field
Total
Section 8. That the sum of $2,360,000.00 is hereby appropriated out of the American
Rescue Plan Fund for the payment of operating expenses and capital outlay as hereby
itemized:
Streets
$
680,000.00
Water Treatment Plant
$
1,170,000.00
Water Distribution
$
510,000.00
Total
$2,360,000.00
Section 9. That the sum of
$714,930 is hereby appropriated out of the Coronavirus
Relief Fund for the payment of operating expenses and capital outlay as hereby itemized:
Police
$
262,120.00
Fire
$
114,500.00
Community Development
$
5,000.00
Engineering
$
6,960.00
EMS
$
206,350.00
Sewer Maintenance
$
120,000.00
Total
$714,930.00
Section 10. That the sum of $20,000.00 is hereby appropriated out of the Capital
Projects Fund for payment of capital projects as hereby itemized:
City Council $ 20,000.00
Total $20,000.00
Section 11. That the sum of $175,000.00 is hereby appropriated out of the
Equipment Replacement Fund for the payment of capital items as hereby itemized:
Sanitation $175,000.00
Total
$175,000.00
Section 12. That the sum of $151,050-00 is hereby appropriated out of the Special
Revenue Funds for payment of miscellaneous legally restricted fees and costs, as hereby
itemized:
SPECIAL REVENUE FUNDS:
Total
151,050.00
$ 151,050.00
Section 13. That the sum of $1,182,281.00 is hereby appropriated out of the Grant
Fund for payment of operating expenses and capital outlay as hereby itemized:
GRANTFUND:
F�olice $ 202,281.OQ
Community Development $ 980,000.00
Section 14. That the sum of $1,078,513.00 is hereby appropriated out of the
Sanitation Fund for payment of operating expenses and capital outlay as hereby itemized:
SANITATION FUND:
Sanitation $ 1,078,513.00
Total
$ 1,078,513.00
Section 15. That the sum of $5,289,797.00 is hereby authorized to be transferred
from one city fund to another in accordance to the 2021-2022 Budget as hereby itemized:
INTERFUND TRANSFERS:
Water & Sewer Fund to I & S Funds $ 5,289,797.00
Total $5,289,797.00
Section 16. That all provisions of the ordinances of the City of Paris, Texas in
conflict with the provisions of this ordinance are hereby repealed, and all other provisions
of the ordinances of the City of Paris not in conflict with the provisions of this ordinance
shall remain in full force and effect.
Section 17. That the repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any
penalty accruing or to accrue, or as affecting any rights of the municipality under any section
or provisions of any ordinance at the time of passage of this ordinance.
Section 18. That it is the intention of the City Council of the City of Paris that this
ordinance and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 19. That this ordinance shall become effective after its passage and publication
as required by law.
PASSED AND ADOPTED BY THE CITY COUNCIL at a regular City Council meeting duly
called and held at the City Council Chamber, 107 E. Kaufman in the City of Paris on this the
13th day of September, 2021.
Reginald B. Hughes, Mayor Pro -Tem
ATTEST:
Skylar Unger, Deputy City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Item Nos. 14-18
TO: Mayor, Mayor Pro -Tem & City Council
& Council
Grayson Path, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: SOLID WASTE COLLECTION PERMITS
DATE: September 13, 2021
BACKGROUND: Article 12.04 of the Code of Ordinances of the City of Paris regulates the
collecting and transporting of solid waste from commercial and industrial units within the City of
Paris. Article 12.04 requires that a person or entity must first obtain a solid waste collection
permit from the City prior to using the public streets, alleys or thoroughfares within the corporate
limits of the City. Solid waste collection permits expire September 301h of each year.
STATUS OF ISSUE: The following persons/entities have filed an application, submitted the
required certificate of liability insurance and are current on use fees:
Sanitation Solutions
Richard Mark Boswell, Jr. d/b/a Dumpster Drop, LLC
Nelson and Tanna Stoll d/b/a Countryside Disposal
JOTS Rentals, L.L.C.
Raymond Tabor d/b/a Big R's Roll Off Service
BUDGET: NA.
RECOMMENDATION: Approve Ordinances authorizing the issuance of a solid waste
collection permit for each of the persons/entities listed above.
Item Nos. 14-18 will each require a separate vote and requires five affirmative votes for passage.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT
TO SANITATION SOLUTIONS, INC. FOR THE PURPOSE OF ENGAGING iN
THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE
FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS
OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND
CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
WHEREAS, Chapter 12 Section 12.04.042 of the Code of Ordinances of the City of
Paris, Texas, requires any person or entity engaging in the business of collecting or
transporting solid waste from commercial and industrial units within the city limits to obtain
a solid waste collection permit from the City, and
WHEREAS, Sanitation Solutions, Inc., with offices located at 3 Waterway Square
Place, Suite 110, The Woodlands, TX 77380, and a mailing address of P.O. Box 6190, Paris,
TX 75461, has made application for a solid waste collection and transportation permit in
accordance with Sec. 12.04.042 of the City Code of Ordinances; and
WHEREAS, following review of the application and proof of insurance and upon a
finding of public necessity and convenience for issuance of the permit, the City Council of the
City of Paris hereby finds by a two-thirds (2/3) majority vote of the City Council that the
permit should be issued to Sanitation Solutions, Inc.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved.
Section 2. That a solid waste collection permit is hereby issued to Sanitation
Solutions, LLC effective October 1, 2021.
Section 3. That the referenced solid waste collection permit issued to Sanitation
Solutions, LLC shall expire September 30, 2022, unless further application for re -issuance of
the permit is made by the applicant in conformance with the City Code.
Section 4. That each holder of a permit issued pursuant to Sec. 12.04.042 of the City
Code of Ordinances shall pay the City of Paris a street use fee for the privilege of operating
on the City streets, alleys, and thoroughfares equal to eleven percent (11%) of the gross
receipts earned from the waste collected, hauled or disposed of from within the City limits.
Section 5. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 6. That any person violating any of the provisions of this ordinance shall be
guilty of a Misdemeanor, and, upon conviction, shall be fined in accordance with the
provisions of Section 1.01.009 of the City of Paris Code of Ordinances, and each and every
day's continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 7. That this ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED this 13th day of September, 2021.
ATTEST:
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
Reginald B. Hughes, Mayor Pro -Tem
C / 1 •1 V Lry., I V 0 A J i I V L 6 1 k YJ i 91,
IV
WHEREAS, Chapter 12 Section 12.04.042 of the Code of Ordinances of the City of
Paris, Texas, requires any person or entity engaging in the business of collecting or
transporting solid waste from commercial and industrial units within the city limits to obtain
a solid waste collection permit from the City; and
WHEREAS, Mark Boswell Jr., d/b/a Dumpster Drop, LLC., with offices located at 964
FM 1498, Paris, TX, 75462, has made application for a solid waste collection and
transportation permit in accordance with Sec. 12.04.042 of the City Code of Ordinances; and
WHEREAS, following review of the application and proof of insurance and upon a
finding of public necessity and convenience for issuance of the permit, the City Council of the
City of Paris hereby finds by a two-thirds (2/3) majority vote of the City Council that the
permit should be issued to Mark Boswell, Jr., d/b/a Dumpster Drop, LLC.
NOW, i' BE IT ORDAINED BY / OF THE CITY i
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved.
Section 2. That a solid waste collection permit is hereby issued to Mark Boswell, Jr.,
d/b/a Dumpster Drop, LLC. effective October 1, 2021.
Section 3. That the referenced solid waste collection permit issued to Mark Boswell,
Jr., d/b/a Dumpster Drop, LLC. shall expire September 30, 2022, unless further application
for re -issuance of the permit is made by the applicant in conformance with the City Code.
Section 4. That each holder of a permit issued pursuant to Sec. 12.04.042 of the City
Code of Ordinances shall pay the City of Paris a street use fee for the privilege of operating
on the City streets, alleys, and thoroughfares equal to eleven percent (1110) of the gross
receipts earned from the waste collected, hauled or disposed of from within the City limits.
Section 5. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 6. That any person violating any of the provisions of this ordinance shall be
guilty of a Misdemeanor, and, upon conviction, shall be fined in accordance with the
provisions of Section 1.01.009 of the City of Paris Code of Ordinances, and each and every
day's continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 7. That this ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED this 13th day of September, 2021.
Reginald B. Hughes, Mayor Pro -Tem
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT
TO NELSON AND TANNA STOLL, D/B/A COUNTRYSIDE DISPOSAL, FOR
THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR
TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL
UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING
A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID
PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE. .
WHEREAS, Chapter 12 Section 12.04.042 of the Code of Ordinances of the City of
Paris, Texas, requires any person or entity engaging in the business of collecting or
transporting solid waste from commercial and industrial units within the city limits to obtain
a solid waste collection permit from the City; and
WHEREAS, Nelson and Tanna Stoll, d/b/a/ Countryside Disposal, with offices located
at 990 FM 3281, Detroit, TX, 75436, has made application for a solid waste collection and
transportation permit in accordance with Sec. 12.04.042 of the City Code of Ordinances; and
WHEREAS, following review of the application and proof of insurance and upon a
finding of public necessity and convenience for issuance of the permit, the City Council of the
City of Paris hereby finds by a two-thirds (2/3) majority vote of the City Council that the
permit should be issued to Nelson and Tanna Stoll, d/b/a Countryside Disposal.
NOW, /' BE IT ORDAINED I C / OF THE CITY1
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved.
Section 2. That a solid waste collection permit is hereby issued to Nelson and Tanna
Stoll, d/b/a Countryside Disposal. effective October 1, 2021.
Section 3. That the referenced solid waste collection permit issued to Nelson and
Tanna Stoll, d/b/a Countryside Disposal, shall expire September 30, 2022, unless further
application for re -issuance of the permit is made by the applicant in conformance with the
City Code.
Section 4. That each holder of a permit issued pursuant to Sec. 12.04.042 of the City
Code of Ordinances shall pay the City of Paris a street use fee for the privilege of operating
on the City streets, alleys, and thoroughfares equal to eleven percent (11%) of the gross
receipts earned from the waste collected, hauled or disposed of from within the City limits.
Section 5. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect
Section 6. That any person violating any of the provisions of this ordinance shall be
guilty of a Misdemeanor, and, upon conviction, shall be fined in accordance with the
provisions of Section 1.01.009 of the City of Paris Code of Ordinances, and each and every
day's continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 7. That this ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED this 13th day of September, 2021.
Reginald B. Hughes, Mayor Pro -Tern
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT
TO CHRIS STUCKEY, JOTS RENTALS, LLC FOR THE PURPOSE OF ENGAGING
IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID
WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY
LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY
AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
WHEREAS, Chapter 12 Section 12.04.042 of the Code of Ordinances of the City of
Paris, Texas, requires any person or entity engaging in the business of collecting or
transporting solid waste from commercial and industrial units within the city limits to obtain
a solid waste collection permit from the City; and
WHEREAS, Chris Stuckey, JOTS Rentals, LLC., with offices located at 823 W. Marshall
Ave, Longview, TX 75601, has made application for a solid waste collection and
transportation permit in accordance with Sec. 12.04.042 of the City Code of Ordinances; and
WHEREAS, following review of the application and proof of insurance and upon a
finding of public necessity and convenience for issuance of the permit, the City Council of the
City of Paris hereby finds by a two-thirds (2/3) majority vote of the City Council that the
permit should be issued to Chris Stuckey, JOTS Rentals, LLC.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved.
Section 2. That a solid waste collection permit is hereby issued to Chris Stuckey, JOTS
Rentals, LLC. effective October 1, 2021.
Section 3. That the referenced solid waste collection permit issued to Chris Stuckey,
JOTS Rentals, LLC, shall expire September 30, 2022, unless further application for re -
issuance of the permit is made by the applicant in conformance with the City Code.
Section 4. That each holder of a permit issued pursuant to Sec. 12.04.042 of the City
Code of Ordinances shall pay the City of Paris a street use fee for the privilege of operating
on the City streets, alleys, and thoroughfares equal to eleven percent (1110) of the gross
receipts earned from the waste collected, hauled or disposed of from within the City limits.
Section 5. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 6. That any person violating any of the provisions of this ordinance shall be
guilty of a Misdemeanor, and, upon conviction, shall be fined in accordance with the
provisions of Section 1.01.009 of the City of Paris Code of Ordinances, and each and every
day's continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 7. That this ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED this 13th day of September, 2021.
ATTEST:
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
Reginald B. Hughes, Mayor Pro -Tem
ORDINANCE =
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT
TO RAYMOND C. TABOR, D/B/A BIG R'S ROLL OFF SERVICE, FOR THE
PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR
TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL
UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING
A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID
PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, Chapter 12 Section 12.04.042 of the Code of Ordinances of the City of
Paris, Texas, requires any person or entity engaging in the business of collecting or
transporting solid waste from commercial and industrial units within the city limits to obtain
a solid waste collection permit from the City, and
WHEREAS, Raymond C. Tabor, d/b/a/ Big R's Roll Off Service, with offices located at
3144 US Hwy 67 East, Mt. Vernon, Texas 75457, has made application for a solid waste
collection and transportation permit in accordance with Sec. 12.04.042 of the City Code of
Ordinances; and
WHEREAS, following review of the application and proof of insurance and upon a
finding of public necessity and convenience for issuance of the permit, the City Council of the
City of Paris hereby finds by a two-thirds (2/3) majority vote of the City Council that the
permit should be issued to Raymond C. Tabor, d/b/a Big R's Roll Off Service.
THEREFORE, BE IT ORDAINED
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved.
Section 2. That a solid waste collection permit is hereby issued to Raymond C. Tabor,
d/b/a Big R's Roll Off Service. effective October 1, 2021.
Section 3. That the referenced solid waste collection permit issued to Raymond C.
Tabor, d/b/a Big R's Roll Off Service, shall expire September 30, 2022, unless further
application for re -issuance of the permit is made by the applicant in conformance with the
City Code.
Section 4. That each holder of a permit issued pursuant to Sec. 12.04.042 of the City
Code of Ordinances shall pay the City of Paris a street use fee for the privilege of operating
on the City streets, alleys, and thoroughfares equal to eleven percent (11%) of the gross
receipts earned from the waste collected, hauled or disposed of from within the City limits.
Section 5. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 6. That any person violating any of the provisions of this ordinance shall be
guilty of a Misdemeanor, and, upon conviction, shall be fined in accordance with the
provisions of Section 1.01.009 of the City of Paris Code of Ordinances, and each and every
day's continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 7. That this ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED this 13th day of September, 2021.
ATTEST:
Skylar Unger, Deputy City Clerk
Stephanie H. Harris, City Attorney
Reginald B. Hughes, Mayor Pro -Tem
Item No. 19
Memorandum
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
Stephanie Harris, City Attorney
Michael Smith, Public Works Director
SUBJECT: Landfill Services Agreement
Renewal
DATE: September 13, 2021
Background
As you know, the City of Paris provides residential trash collection for its residents. All residents
are charged a flat amount on their utility bill for trash collection each month. The City picks this
trash up twice a week with a Monday / Thursday route and a Tuesday / Friday route. On February
14, 2011, the City of Paris entered into a ten (10) year agreement with Sanitation Solutions, Inc.
(now dba Waste Connection, Inc.) for landfill services connected to the city's residential trash
collection services.
The ten (10) year landfill services agreement expired unexpectedly in March 2021. Neither City
Staff nor Waste Connection, Inc. had this on their radar to prepare for. The City Manager was
informed after the fact, but due to a significant amount of other tasks on his plate, he was forced
to ask Waste Connection for a month-to-month extension. They granted this request, but they have
asked that we make a decision regarding renewal by October lst, which is understandable. As to
why this was missed, the best guess that we can provide is the amount of time attached to this
agreement and the amount of turnover since it was approved. While the City should be monitoring
all of its contracts, this does not always happen as efficiently as it should and sometimes things get
missed, especially on contracts that have terms in excess of five years. Nevertheless, the City
Manager is disappointed that we did not catch this sooner.
In any event, as will be discussed below, the City may still enter into a renewal contract with Waste
Connections because solid waste disposal services are an exception to Texas competitive bidding
laws. This is an attractive option for many reasons. Not the least of these is the operational expense
associated with transporting solid waste from the city to the landfill. Given the City does not have
a transfer station, we are required to make each individual trash truck take its load directly to the
Blossom Landfill, owned by Waste Connection, Inc. Given the amount of trash we pick up each
day, it requires each trash truck to drive to Blossom at least twice a day. We typically have four
trucks per route, thus we make approximately eight trips to the landfill each day (four days a week).
In theory, this would not change even if we went to trash pickup once a week because that would
require the citizens to produce less trash.'
This memo is designed to present to you factual information on this matter to help with discussion
and decision.
Recommendation
It is the City Manager's recommendation that the City Council pursue a renewal with Waste
Connection, Inc. instead of putting this out for competitive bids. The reasoning behind this
recommendation will be discussed below.
Legal
Pursuant to Section 3 of the Agreement, the City should have provided an intent to renew no less
than sixty (60) days prior to the expiration of the initial term. This of course did not happen as
was discussed in the Background section. As will become clear in this memorandum, Waste
Connection is offering to "renew" the contract in accordance with the renewal section of the
recently expired contract, which terms are highly competitive. The City may enter into such a
contract for landfill, i.e., solid waste disposal, services notwithstanding its failure to give notice of
renewal under Section 3 because a governmental entity may procure such services without going
through the competitive bidding process. Pursuant to Tex. Loc. Gov. Code Sec. 252.022(a)(2), a
city may forego the competitive bidding process when making a purchase or entering into a
contract that is necessary to preserve or protect the public health and safety of the city's residents.
Awarding a contract for collection, hauling, and disposal of solid waste has been found to meet
this criteria, and thus is exempt from the competitive bidding requirements. Browning-Ferris, Inc.
v. City of Leon Dalley, 590 S.W.2d 729 (Tex.Civ.App.—San Antonio 1979, writ ref d n.r.e.); Op.
Tex. Att'y Gen. No. JM -908 (1988).
1 If the City had a transfer station, we would haul our trash to a central point in town and from
there the City would haul it in mass – via eighteen wheeler – to the landfill, thus keeping our trash
trucks and staff in town and back on the route sooner; efficiency is gained through this process.
However, this is a significant capital investment that the City has not taken on and it is not
something that can be done in any immediate sense due to funding, design and construction
requirements. The City Manager would like for the City to examine this in the future as it would
open up a lot of options.
Analysis
Price Standpoint
Pursuant to Section 6(f) of the recently expired contract, if the City of Paris chose to renew this
agreement, the new base rate would be "at least twenty percent (20%) lower than the average
contract landfill rates being paid in March 2021 by the following Texas municipalities; Tyler,
Texarkana, Sherman, Greenville and McKinney. But in no event shall the base rate exceed
$10.49/cubic yard or $29.74/ton for waste materials disposed of at the Landfill during the first year
of the renewal term of this agreement as provided herein."
Waste Connection, Inc. has provided to us the following data, which the City has verified:
- Tyler
$34.93/ton
- Texarkana
$39.00/ton
- Sherman
$25.36/ton
- Greenville
$45.18/ton
- McKinney
$40.00/ton
- Average
$36.89/ton
- Minus 20%
$29.51/ton
Waste Connection, Inc. has agreed to a renewal of $29.51/ton which is in compliance with the
renewal terms of the initial agreement. It is reasonable to assume that if the City were to put its
landfill services contract out for bid, the result would likely be that any bids received would be
priced more towards the average of these communities.
Currently, the City is paying $20.20/ton. Waste Connection has had the opportunity to increase
their price by as much as 5% each of the ten (10) years they have operated, but they have not done
that. Had they done that, it would be approximately $26/ton today. Nevertheless, the renewal
would be an approximate 46% increase from current. Again, given the contract renewal language
that Waste Connection is honoring, and once you examine the information in the following section
for operational costs, we do believe it reasonable to assume our prices would only come in higher
if we bid out this service according to state competitive bidding rules.
Location / Operation Standpoint
As was shared in the opening section, the City of Paris drives each trash truck twice a day to the
landfill to unload. We try to have three men to a truck. It is very important that we keep in mind
the operational impact to switch landfills based on location of the landfill, thus distance from the
City of Paris and drive / operation time added for greater distances.
We have attempted to locate the nearest landfills to the City of Paris. Hours are based on Google
Map which reflects speed limits and slowdowns along the way.
Using the above information, we can develop some estimate figures for what it might cost the
City operationally to use a different landfill. It is very important that when looking at operation,
you have to consider 1) increase in operation cost separate and apart from the landfill dumping
fee, but also 2) impact to physical operation and manpower. As we all know, the City of Paris -
and most any trash hauling entity - struggles to find and keep staff. This tends to be one of the
least desirable jobs for most people due to smell, weather conditions, physical requirements,
compensation and hours. We have recently made some great changes to our operations that has
allowed our staff the opportunity to get home sooner every day and the upcoming comparable
pay study changes will help with the compensation. Prior to the recent changes in operational
time, it was common for trash crews to work 10-12 hour days hauling trash. This is not only
exhausting, but it has a significant quality of life impact. Bottom line, if our crews need to travel
further each day to unload their trash, their days are going to get longer and we will start losing
employees faster. To help illustrate some of this, we have created the following table of
comparisons.
Blossom
Distance
Time (min)
Mt. Pleasant
State
RoundTrip
Round Tri
Blossom
Texas
28
40
Antlers
Oklahoma
88
86
Greenville
Texas
104
100
Mt. Pleasantl
Texas 1
108
1 112
New Boston
Texas
136
140
Sherman
Texas
136
140
NE Dallas
Texas
144
140
Using the above information, we can develop some estimate figures for what it might cost the
City operationally to use a different landfill. It is very important that when looking at operation,
you have to consider 1) increase in operation cost separate and apart from the landfill dumping
fee, but also 2) impact to physical operation and manpower. As we all know, the City of Paris -
and most any trash hauling entity - struggles to find and keep staff. This tends to be one of the
least desirable jobs for most people due to smell, weather conditions, physical requirements,
compensation and hours. We have recently made some great changes to our operations that has
allowed our staff the opportunity to get home sooner every day and the upcoming comparable
pay study changes will help with the compensation. Prior to the recent changes in operational
time, it was common for trash crews to work 10-12 hour days hauling trash. This is not only
exhausting, but it has a significant quality of life impact. Bottom line, if our crews need to travel
further each day to unload their trash, their days are going to get longer and we will start losing
employees faster. To help illustrate some of this, we have created the following table of
comparisons.
To narrate the above:
1. The City typically operates four (4) trucks per day.
Blossom
Antlers
Greenville
Mt. Pleasant
New Boston
Sherman
NE Dallas
1
NumberofTrucks
4
4
4
4
4
4
4
2
Numberof Workers
12
12
12
12
12
12
12
3
Number of Hours/Truck/Route
7
7
7
7
7
7
7
4
Number of Hours/Truck/Day To Landfill
1.33
2.87
3.33
3.73
4.67
4.67
4.67
5
Number of Hours/Truck/Day At Landfill
0.5
0.5
0.5
0.5
0.5
0.5
0.5
6
Total Hours
8.83
10.37
10.83
11.23
12.17
12.17
12.17
7
Number ofHours/Worker/Week
43.33
49.47
51.33
52.93
56.67
56.67
56.67
8
Total Em to ees' Hours
520
593.6
616
635.2
680
680
680
9
Number of OT Hours/Worker/Week
3.33
9.47
11.33
12.93
16.67
16.67
16.67
10
Total Em to ees' OT Hours
40
113.6
136
155.2
200
200
200
11
Starting Wage $
12.00
$ 12.00
$ 12.00
$ 12.00
$ 12.00
$ 12.00
$ 12.00
12
Total Em to ees' Wage+OT/ Week $6,480.00
$ 7,804.80
$ 8,208.00
$ 8,553.60
$ 9,360.00
$ 9,360.00
$ 9,360.00
13
Total Beyond Current Blossom $
$ 1,324.80
$ 1,728.00
$ 2,073.60
$ 2,880.00
$ 2,880.00
$ 2,880.00
14
FEMA Rate for 25 CY Garbage Truck/Hour $
50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
15
Total all Trucks/Week To Landfill $1,066.67
$ 2,293.33
$ 2,666.67
$ 2,986.67
$ 3,733.33
$ 3,733.33
$ 3,733.33
16
Total Beyond Current (Blossoml $
-
$ 1,226.67
$ 1,600.00
$ 1,920.00
$ 2,666.67
$ 2,666.67
$ 2,666.67
1?Total
Employee + Truck Beyond Current $
$ 2,551.471$
3,328.00
$ 3,993.60
$ 5,546.67
$ 5,546.671$
5,546.67
18
1 Total Above/Year $
-
$132,676.27 1
$173,056.00
$ 207,667.20
$ 288,426.67
$ 288,426.67 1
$ 288,426.67
To narrate the above:
1. The City typically operates four (4) trucks per day.
2. The City tries to have three employees per truck, thus twelve (12) employees per day.
3. Each daily route takes approximately 7 hours to complete, excluding time taken to and
from the landfill.
4. From the first table, this is the estimated amount of time it will take for each truck to spend
travelling to and from the listed landfill, and this is multiplied by two as each truck makes
two trips a day to the landfill to unload trash.
5. We typically spend about 15 minutes at the landfill, and this is multiplied by two given we
typically make two trips to the landfill per truck a day.
6. This is the estimated total amount of time spent per truck and per employee per day. As
can be seen here, we already show a dramatic increase in hours worked for each employee
the fiurther out we have to go to haul trash to a landfill. This alone will cause us significant
operational issues.
7. This is taking #6 and spreading it out over the entire week. We run the route four (4) days
a week, but on Wednesday we spend eight (8) hours maintaining the trucks and performing
other needed operational tasks.
8. This is the total hours for all twelve (12) employees.
9. This is the total estimated Over Time hours (those hours beyond 40). As can be seen, the
fiirther out we have to travel, the greater the number of OT hours.
10. This is the total estimated OT hours for all twelve (12) employees.
11. This is the starting wage of the lowest paid Sanitation Worker. We obviously have some
higher paid sanitation workers.
12. This is applying the wage in #11 against the number of non -OT hours (total hours minus
OT hours) plus OT pay (hourly pay multiplied by 1.5) using the estimated number of OT
hours from #10.
13. Using Blossom as our baseline, this shows the added cost just in estimated pay to travel to
any other landfill other than our current operation to Blossom (note, this excludes benefits).
14. Using the FEMA rates for a 25 CY Garbage Truck, we are able to develop an approximate
calculation for costs per hour associated with maintenance, depreciation, overhead, field
repairs, fuel, lubricants, tires, OSHA equipment, and other incidental costs to operate. This
is in accordance with the Robert T. Stafford Disaster Relief and Emergency Assistance Act
for estimating the cost to operate equipment.
15. This is the estimated cost to operate our equipment to and from the landfill. Obviously, it
is more expensive the further out we have to travel.
16. As with #13, this uses Blossom as our baseline to determine the additional cost to travel to
another landfill.
17. This combines #13 and #16 to see the total additional cost in pay and equipment.
18. This takes the cost in #17, which is a weekly cost, and applies it across 52 weeks, thus one
year.
From these calculations, we can see the added cost annually to have to travel to other landfills.
This is completely separate from the landfill dumping fee. What this cannot show you is the
eventual cost to replace trucks due to added wear and tear as well as the incredible burden it will
place on staff needing to work longer hours. Once again, if we had a Transfer Station, this would
be a much different conversation, but that is not an option today.
Even if competitive bidding could somehow give us a better price than 20% below the average of
the five listed landfills, and as discussed, that is doubtful, it would be incredibly difficult to account
for the impact to staff and equipment. That will be discussed further below.
Cost SummarAgalysis:
When examining this situation, we must consider the added cost for landfill fees as well as the
added cost for operational services. One does not impact the other but they both impact the same
budget.
The City has budgeted $184,000.00 under line item 45-0317-44-00 for landfill fees. We have
spent approximately $160,000.00 many of the last few years, although FY20/21 is showing signs
of surpassing this and being closer to the budgeted amount of $184,000.00. A 46% increase in
tonnage fees pursuant to the Waste Connection renewal would add approximately $85,000.00 to
our budget. The overall Sanitation budget is approximately $1.1 million, thus this is about 8%
more than budgeted. The City collects an additional $300,000.00 in revenue, but this is applied
towards the General Fund for related expenses (ex: road repairs, billing expenses, etc.; overall a
property tax subsidy).
Setting aside the landfill tonnage fee, let's look at the operational cost. To go to the next nearest
landfill (Antlers, OK) would add an additional $130k to the budget before we even consider
tonnage fees. Therefore, we have to perform a cost benefit analysis when it comes to procurement.
Looking at Antlers, OK — in order to make a switch from the Blossom Landfill to the Antlers
Landfill make sense, we would need a new tonnage fee that, when added to the new operational
cost to haul the trash further, brings the new added cost to the budget to something less than
$85,000.00. When you perform the calculation, we would need to receive a tonnage price of
$15/ton or less. Given the average price of the other five landfills is $36.89/ton and the Waste
Connection renewal is for $29.51/ton, we have every reason to believe that bids (including Waste
Connection) will come in much higher. In addition, we went ahead and contacted the Antlers, OK
landfill and they charge $45.00/ton. We contacted the Mt. Pleasant landfill and they charge
$37.00/ton. They might negotiate that for the volume we would produce, but the point is clear —
any landfill we select, we would need an unrealistic drop in our current rate to overcome the added
cost for hauling trash further out than the Blossom landfill. In addition, there is question as to
whether we could haul trash across state lines, so we would have to pick a Texas landfill and given
they are further out, we would need an even lower tonnage fee to compensate for the added cost
to haul a greater distance.
Bottom line, from all reasonable sense, the offer made by Waste Connection, Inc., which is in line
with the original agreement's renewal terms, appears to be the most financially advantageous
option to the citizens of Paris. It is also the only feasible operational option the City has.
Impact to Budget:
This of course was not something we planned in the FY'21/22 Budget. Nevertheless, such
unexpected situations happen all the time and we do our normal procedure to account for it as best
as we can. In this situation, given 1) we historically come in under budget for the tonnage fees, 2)
we have the ability to transfer a little less to the General Fund given property and sales tax estimates
were very conservative, and 3) there are some expenses in the Sanitation Fund that we are hoping
will be going away either during next year or the year after (ex: Stillhouse Landfill Post Closure
expenses), we are not at this time recommending a rate increase to the garbage collection rates.
The added $85,000.00 estimated cost will be absorbed as best as we can and we will monitor it
month to month. Please know that we will have to eventually adjust our rates to account for rising
costs, but we will try to hold the line as long as possible.
Renewal of Agreement
When examining the Agreement itself, other than some price changes throughout, there is very
little else that needs to be changed. The City Manager worked with staff to check on each section
of the agreement to determine whether or not it is being fulfilled. The following sections are noted
discrepancies that would need to be addressed:
1. Section 1— N/A
2. Section 2:
a. Sub -section (c), with a change of ownership from Sanitation Solution to Waste
Connection, there was a change in open hours and days. Some slight work needs
to occur here. Nothing significant to our operation.
3. Section 3 — Change of dates to add another ten years.
4. Section 4 — N/A
5. Section 5 — We had not received a Performance Bond last time, we will this time.
6. Section 6:
a. Sub -section (a), various updates to pricing:
i. Compacted Waste Materials: $6.06 per yard (up $0.66) / $29.51 per ton (up
$9.31 from current $20.20 per ton)
I Construction and Demolition Material: $19.36 per ton (up $2.11)
iii. Brush Trucks: $6.06 per yard (up $0.81)
iv. Waste Material: $6.50 per yard (up $0.50)
7. Section 7: Same as 2(c)
a. Sub -section (b), update to pricing at convenience station.
b. Sub -section (c), we will need to eliminate this section. SS/WC stopped recycling
several years ago due to expense and the City approached Choctaw Recycling to
pick up the need. At this time, our expense for working with Choctaw Recycling
is extremely low. Waste Connection is also not willing to start this back up. The
City Manager recommends eliminating this line.
8. Sections 8 —11— N/A
9. Section 12 — After looking at our records, we have never received the annual $5,000.00
donation from Sanitation Solution or Waste Connection. It may prove difficult to go back
very far and demand payment, especially since the City apparently missed this even in year
one. The City Manager would recommend enforcing it going forward. If the City Council
would like for this to be enforced retroactively, we can attempt to work with Waste
Connection on this.
10. Sections 13
—17 — N/A
11. Section 18 —
Same as 2(c).
12. Sections 19
— 23 — N/A
13. Section 24 —
New Waste Connection contact.
14. Section 25 —
N/A
Overall, the agreement has been successful and beneficial to the City of Paris and its citizens.
Operationally, it has worked very well for the City.
Conclusion
It is City Staff recommendation that the City renew the Landfill Agreement with Waste Connection
with the listed edits discussed in this report. Said agreement will be brought back to the September
27, 2021 City Council meeting for approval.
LANDFILL SERVICES AGREEMENT
STATE OF TEXAS §
COUNTY OF LAMAR §
This,LA7"fT-L-L—SERVICES -AGREEMENT ,pis entered into by and between the City of
Paris, Texas, a home -rule municipal corporation ("City"), and Sanitation Solutions, Inc., at 1806
South Church Street, Paris, Texas 75460 ("Contractor"), with an effective date as provided below.
WITNESSETH:
WHEREAS, on September 30, 2010, the City of Paris issued a Request for Proposals for a
long term landfill services agreement. The City received several proposals in response to the
landfill services RFP including a proposal dated October 27, 2010 froid�S-anit-a-ii7dn Solutions -for
landfillices at - their -1 IN"_ -
'netcfssoW,,Texas � 'her6i inafter the "Landfill"); and,
WHEREAS, on December 20, 2010, after reviewing the proposals submitted, the City
Council determined that the City could experience immediate'savings to the City by entering into. a
month-to-month landfill services agreement with Sanitation Solutions to be effective January 1,
201.1; and,
WHEREAS, February '14,2011, following additional discussion on awarding a long term
landfill services agreement, a majority of the City Council voted to award a 10 -year landfill
Services agreement to Sanitation Solutions, the company that submitted the lowest landfill,disposal
fee rate in response to the City's RFP process.
NOW, THEREFORE, fox and in consideration of the. mutual agreements and covenants
stated herein and other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged and confessed, the parties hereto agree to enter into this landfill services
agreementas follows:
I Definitions.
(a) Acceptable Waste. Acceptable Waste means any and all solid waste,
including municipal solid waste, except Unacceptable Waste.
(b) Bulky Waste. Bulky Waste shall include items such as stoves, refrigerators
or freezers (which have CFC's removed by a certified technician), water
tanks, washing machines, other appliances, furniture, carpet, rugs, brush or
tree trimmings, bundled or unbundled in excess of three (3) cubic feet in
volume or fifty (50) pounds in weight, and other waste material. Bulky
Waste does not include construction debris, bagged solid waste, hazardous
waste, or other items which are unauthorized to be disposed of in a Type I
landfill in Texas. The weight of any bulky item shall not exceed that which
can easily be loaded by two (2) workers,
Landfill Services Agreement - Page I of 14
M
Contractor. Sanitation Solutions.
(d) Hazardous Waste. Hazardous Waste means hazardous waste and toxic or
radioactive substances (even though they may be part of a delivered load of
waste); .as such terms are defined by applicable federal or state laws or
.regulations.
(e) Special Waste. Special Waste means all treated/de-characterized (fomerly
hazardous) wastes; polychlorinated biphenyl (PCB) wastes; industrial
process wastes; asbestos containing material; -chemical containing
,equipment; incinerator ash; medical wastes; off -spec chemicals; sludges;
spill -cleanup wastes; underground storage, tank (UST) soils; waste from
service industries; and all such other wastes described on Exhibit A attached
hereto and incorporated herein by this reference for all purposes.
(f) Residential Waste. Residential Waste shall mean that waste material
-collected by the City, or the City's contractor from residential service
accounts in the City of Paris, Texas.
(g) TCEQ. Shall mean the Texas Commission on Environmental Quality, or
any predecessor, successor or other substituted agency,, department or
commission of the State, which has regulatory authority over solid waste
disposal permitting and enforcement,
(h) Unacceptable Waste. Unacceptable Waste means any and all waste that is
either:
(i) Waste which is or may be prohibited from disposal at the Landfill by
federal or state law, xegulfition, rule, code, ordinance, order, permit or
permit condition-,
(ii) Hazardous Waste;
(iii) Special Waste 'without an approved Special Waste agreement as
described in Section 15 of this Agreement; or
(iv) Special Waste which does not conform to the analysis or characteristics
described in a Special Waste agreement.
Waste Material. Waste Material means residential Acceptable Waste and
construction and demolition material which, in compliance with
governmental licenses and permits in effect, may be received for disposal at
the Landfill.
Landfill Services Agreement - Page 2 of 14
2. Duties,
(a) Contractor agrees to maintain and operate a Type I Landfill permitted at its
present location southeast of Blossom, Texas. Said Landfill to be properly
permitted by the State of Texas and, in. compliance with all applicable State
and Federal laws and regulations.
(b) City agrees to deliver all residential waste collected by the City or by the
City's authorized contractor to the Landfill during the term of this Agreement
and to pay the Landfill disposal rates as set forth herein.
(d) Contractof agrees, to, receive, accept and for properly dispose of the City's
residential waste material at the Landfill throughout the term of the
agreement. Contractor shall maintain regular operating hours at the Landfill
six day a week; Monday — Friday, 7:00 a.m. to 6:00 p.m., and 7:00 a.m. to
3:00 p.m. on Saturday, and close on Just one holiday. Contractor shall
maintain sufficient capacity at the Landfill to receive and properly dispose of
the City's residential waste material throughout the term of this Agreement.
(d) Contractor shall provide a monthly report to City which details the amount of
waste material received at the Landfill from the City (or the City's residential
waste -contractor) broken down by date, ,vehicle or truck number, and cubic
yardage and/or tonnage per vehicle.
(e) Upon special request by the City Manager, Director of Public Works, or their
authorized designee, Contractor shall provide curbside collection of bulky
waste loony residential account in the city limits of Paris, Texas. Contractor
shall charge for curbside bulky, waste pickup at the rates designated herein.
(f) Contractor shall establish and operate a customer convenience station to be
located behind the Sanitation Solutions office on South Church to receive
citizen drop off of acceptable waste material, Contractor agrees to- properly
transport and dispose of all waste material received at the customer
convenience station.
(g) Contractor agrees to maintain all entrances -and access roads into and out of
the Landfill in a safe and passable condition. Maximum. turnaround time for
any City sanitation truck (or third -party sanitation truck under contract with
the City) at the landfill shallnot exceed fifteen (15) minutes from the time the
sanitation truck reaches the maingate to the landfill to the time the truck exits
the landfill. Contractor shall maintain any necessary equipment at the Landfill
to pull out or push out any City Sanitation truck that becomes stuck on
Landfill property.
(h) To insure compliance with this Agreement, City shall have. the right to visit
and inspect fhe Landfill upon providing Contractor forty-eight (48) hours
advance notice.
Landfill Services Agreement - Page 3 of 14
3. Term. The initial term of the A ee en .
O.PIT inent hall be for a period of ten (10) years
commencing on the day day ( 1 , .2011 ("Effective Date"), and ending on
th(a 4- 'jNL I
!;dayof 202 (the "Initial Term''). Thereafter, the-City shall
have the option to rtnew and extend the Agreement for -an additional ten (.10) year
term. City shall notify Contractor of its intent to renew this agreement by providing.
Contractor with written notice no less than sixty (60) days prior to the expiration of
the Initial Term,
4. Termination for Cause. If at any time during this Agreement, Contractor shall
f4il to substantially perform under any of, the terms, covenants or condition's set
forth in this Agreement, City shall notify Contractor of the default in writing by
,certified mail or hand delivery addressed to Contractor at the address provided
herein. Contractor shall have thirty (30) days from receipt of the notice of default to
remedythe default; provided, however, if such default is of a nature that requires
more than thirty (3 0) days to cure then, Contractor shall have a reasonable time to
cure said default, provided Contractor commences to remedy, the default within
thirty (310) days of receipt of notice and works diligently toward curing the default;
otherwise the City may terminate this Agreement and all rights- and obligations
herein shall terminate as of the date of termination.
5. Performance Bond. Prior to the effective date of this Agreement, Contractor
shall purchase at its sole expense a performance bond in the amount of $150,000
guaranteeing Contractor's performance under
er this Agreement and naming the City
as sole beneficiary under the bond. The surety must come from the United States'
Treasury Department's Listing of Approved Sureties and must be authorized to
issue surety bonds in the State of Texas, The City reserves the right to reject any
:and all sureties. Contractor- shall issue a new performance bond for this Agreement,
an or before the anniversary date of this Agreement for every year of this
Agreement. The amount of the Performance Bond for years 2-10 of this
Agreement, and any renewal years of this Agreement, shall be, based upon the
City's residential landfill disposal costs for the prior year.
6. Base Rates.
(a) Contractor shall charge City tho following rates for receiving and disposing
of Waste Material at the Landfill ("Base Rates"):
(i) Compacted Waste Materials $5.40 per cubic yard
$17.25 per ton'
(ii) Curbside -pickup of Bulky Waste $10.00 per cubic yard
from residential account upon special
request by City Public Works Director
and/or Sanitation Manager
1 Contractor,shall apply the cubic yard rate to all waste material received from City, unless and until City provides
Contractor with thirty (30) days advance written notice of.City's intent to enforce, the tonnage rate.
Landfill Services. Agreement - Page 4 of 14
(i4) Construction and demolition material $17-25 per, ton
(Uncompacted)
(iv) Brush Trucks (Uncompacted) $5.25 per cubic yard
(y), Whste Material delivered to Citizens
Convenience Center $6.0.0 per cubic yard
(b) The Base Rates referenced above include all state mandated closure fund
fees, licenses, taxes as of the effective date of this Agreement. Provided,
however, the base rates listed above .may, be increased from time to time, to
cover any new state or federal mandated tax or fee assessed against the
Landfill after the effective date of this Agreement. Contractor shall provide
all necessary proofordocumentation to City prior to increasing rates based on
any new state or federal fees assessed against the Landfill. This provision,
however, -specifically excludes any increases in property taxes and/or income
taxes associated with the Landfill and/or Contractor, and the base rates shall
not be increased to offset increased property taxes at Landfill and/or due to
changes in the Federal income tax rules and regulations applicable to
Contractor's business at the Landfill.
(c) Contractor shall bill City monthly for all Waste Material delivered by City to
the Landfill during theprevious monthpursuant to this Agreement, multiplied
by the then applicable Base Rates. Invoices shall be paid within thirty (30)
days after receipt; undisputed past due amounts bear interest at the rate of
one-half of one percent (5%) per month.
(d) The base rates provided above shall remain fixed for a period of two (2) years
from the effective date of this Agreement.
(e) Beginning on the second anniversary of the Effective Date of this Agreement
and on each -anniversary of this Agreement thereafter, Contractor shall have
the right to request an increase in the Base Rates based on the same
percentage as the Consumer Price Index, for the Dallas, Texas area for All
Urban Consumers, All Items, Not Seasonally Adjusted, Based Period
December 1983 = 100 (published by the United States Bureau of Labor
Statistics, Consumer Price Index) (the "C.P.I.") shall have increased during
the preceding twelve months. In the event the U.S. Department of Labor,
Bureau of Labor Statistics ceases to publish the C.P.I., the parties hereto agree
to use the Municipal Cost Index. as their guide for any percentage increases. in
the Base Rates. Provided, however, in no event shall the Base Rates be
increased more than five percent (5,0%) in any one year. The first CPI
calculation shall include the percentage change for the first twenty four month
period. Every year after, it shall be for a twelve month period from
Anniversary date to ,Anniversary date.
Landfill Services Agreement - Page 5 of 14
(f) At the end of the Initial Tenn, Contractor agrees to renegotiate the base rates,
and to provide the City with new base rates that are at least twenty percent
(20%) lower than the average contract landfill rates being paid in March 2021
by the following Texas municipalities: Tyler, Texarkana, Sherman,
Greenville and McKinney. But in no event, shall the base rates exceed
$10.49/cubic yard or $29.74/ton for waste materials disposed of at 'the
Landfill during the first year of `the renewal term of 'this Agreement as
provided herein.
7. Customer Convenience -Station. Contractor shall establish and operate a
customer convenience station behind the Sanitation Solutions offices on South
Church Street, Paris, Texas to receive waste material delivered by residents of Paris
for Contractor transportation and disposal at the Landfill, The, -Customer
Convenience Station shall be open to the citizens of Paris on all days- that the
Landfill is open, with operating hours, Monday through Friday 8:00 a.m. to 5:00
p.m. and on Saturdays from 8-:00 a.m. to 12:100 p.m.
(a) Each residential service account in the City will be allowed to deliver up to
four (4) cubic yards ofwaste material to the customer convenience station
per month free of charge. Contractor shall require every person wishing to
dispose of waste material at the customer convenience station to -verify their
residence by Texas driver's license (or other reliable identification) along
with a current city water bill proving that the resident has an established
account with the City of Paris. Contractor shall not accept waste material
from commercial contractors or commercial accounts at the Customer
Convenience Station. Any quantity of waste material in excess of the four
cubic yard limit per month may be accepted by Contractor only after
obtaining full payment from the Paris resident.
(b) Contractor will charge City $6.00/cubic yard for waste material received
from City of Paris residents at the customer convenience station. The first
one.hundred (100) yards per month will bu free to the City. Contractor- shall
keep ,a daily log of each drop-off made at the customer convenience station.
The log shall include the name and address of the Paris resident using the
facility including the quantity of waste material disposed. A copy of the
customer convenience station log shall be submitted to the Finance Director
for the City of Paris no later than the fifth, day of every, month throughout the
term of this Agreement.
(p) Contractor shall also provide recycling drop off bins at the Customer,
Convenience station for citizens of Paris to drop of recyclables such as
paper, tin, aluminum and plastics. Contractor shall maintain the recycling
operation free of charge to the City or its citizens. Contractor agrees to
transport all recyclable materials collected to an appropriate recycling
center. Contractor may upon ten (10) days prior written notice to City,
temporarily suspend the acceptance of any specific recycling item for which
Landfill Services Agreement - Page 6 of 14
there is no current market within a 125 mile radius of` the customer
convenience station at 1806 Church Street, Paris, Texas: All revenue, costs
and expenses related to the recycling operation shall belong to Contractor,
8. Indemnification. Contractor hereby agrees to release, defend, indemnify, save,
and hold the City., it's elected officials, officers and employees harmless from any
and all demands, debts, liabilities, suits,. claims, and causes of action of every kind
on account of injury or damage to any person or property, arising from or related to
the services and contractual duties provided by the Contractor, pursuant to this
Agreement.
9�. .Insurance. Contractor shall provide, keep and -maintain throughout the term of
'this Agreement, and any extensions thereof, a policy or policies of insurance,
providing at least $500,0000.00 per occurrence and $1,000,'000`,00 aggregate for
bodily injury or death and a $5,000,000 excess umbrella liability policy
indemnifying the Contractor and the City, its elected officials, officers and
employees (as additional insured) for any arid all damages, personal injuries, or
property damages sustained in Contractor's performance of the services required
under this Agreement. Contractor shall pay all premiums when due and Contractor
shall provide the City with a copy of the insurance policy arid/or a certificate of
insurance each year throughout the term of this Agreement. Said insurance policy
shall -require that *.City receive thirty (30) days prior notice of cancellation
ation of any
and all insurance policies. Contractor shall also maintain worker's compensation
insurance in conformance with and as required by State law.
10. Sanitation Solutions Sponsoring Keep Paris Beautiful Events. Throughout,
the term of this, Agreement, Contractor agrees to fully sponsor Keep Paris Beautiful
Clean -Up events by providing a 25 cubic yard rear -load truck and a two-man crew
at a City designated site from 8-00 a.m.-12:00 p.m. (or as otherwise designated by
City) twice ayear (Spring and Fall) and Contractor shall pay for all disposal costs
related to these events.
11. Additional Services. Contractor agrees to provide all labor, materials and
equipment (excluding cost of any asbestos survey and/or asbestos abatement)
necessary to demolish at least fifteen (15) dilapidated'single family structures in the
City of Paris, Texas during each year of this Agreement, including any renewals
thereof. Contractor shall demolish only those structures designated in writing by
the City and City shall pay all landfill disposal costs associated with the demolished
structures.
12. Community Donation. Contractor further agrees to donate $5,000 cash per year
to the City, throughout the term of this Agreement and any renewals thereof, to be
allocated by the City Council to the Main Street Program or to such other program
as the City Council shall determine more appropriate.
13. Acceptance of Waste Right to Refuse Unacceptable Waste. Contractor agrees to
accept for disposal all waste material delivered by City pursuant to this Agreement.
Landfill Service$ Agreement - Page- 7 of 14
Contractor shall not be required to receive: or accept Unacceptable Waste as defined
:herein. Contractor has forty-eight (48) hours from the time it receives a load of
waste material from the City or its agents to determine if same contains
Unacceptable Waste and to notify the City in writing or such waste 'is deemed
accepted by Contractor. If the City does not contest Contractor's determination of
unacceptable waste and/or remove the unacceptable waste from the landfill within
forty-eight (48) hours, Contractor will arrange for lawful disposal of such waste.
City will reimburse Contractor for all reasonable costs for proper disposal of the
unacceptable waste resulting from the City's delivery of Unacceptable Waste to the
Landfill.
14, Contesting Contractor's Determination of Unacceptable Waste. Upon receipt
of written notice from Contractor that City has delivered a load of Unacceptable
Waste to the Landfill, City shall have three business days hours to contest
Contractor's preliminary determination and request a third -party independent
investigation or test of ,the alleged unacceptable load. The third -party testing
company shall have ten (10) business days to complete its tests and investigation
and to provide its written findings and recommendation to Contractor and. City. If
Contractor and City are still in disagreement regarding the condition or status of the
alleged Unacceptable Waste, the parties agree to submit the matter to non-binding
mediation.
15.. Title to Waste. Contractor is vested with title to all Acceptable Waste accepted by
Contractor at the Landfill. Any revenue or other value received by Contractor as a
result of reclamation, recycling or resource recovery shall be solely for the account
of Contractor.
16.. Odor Control. Contractor shall maintain the Landfill in compliance. with all State
and Federal regulations related'to public health, safety and welfare.
17. Requirement for Special Waste.
a. Contractor shall have a right of first refusal to dispose of any Special Waste
generated at a residential account located in the City, provided Contractor
agrees to dispose of such Special waste on the same terms and. conditions as a
bona fide third party offer to dispose of such Special Waste. Contractor shall
have the right to require all generators of Special Waste collected by City and
being disposed of at the Landfill to participate in and implement ,a Special
Waste program as described in this Amendment. Contractor is not required to
accept or manage any Special Waste unless it is specifically identified in a
written Special Waste agreement, approved in writing by Contractor.
Contractor will require all waste generators for which it has collection and
disposal responsibility to execute a Special Waste agreement prior to delivery
of any Special Waste to ,the Landfill. Contractor will not permit delivery of
any Special Waste to the Land -ll without. a ,fully executed Special Waste
agreement.
Landfill Services Agreement - Page 8 of 14
b. The specific requirements. of the Special Waste agreement shall be as
specified from time to time by Contractor and may be, altered by Contractor at
any time as necessary to ensure the proper management of Special Waste. At
a minimum, the Special Waste agreement shall include:
A representation ofthe character and regulatory status ofthe waste to be
executed by the generator;
ii. A decisi'o'n document to be executed by Contractor. A decision
document shall at aminimum include the identification of the generator
and the source and. characterization of the waste;
iii. A proposed management plan for the Special Waste, including any
special. handling requirements;
iv. The approval of Contractor indicating acceptance for handling ofthe.
waste; and
v. The unit price for disposal associated with the management of the
Special Waste.
C. Contractor may, in its sole discretion, demand that a representative sample of.
any Special Waste proposed for delivery to the Landfill be provided by the
generator to Contractor prior to the approval of a Special Waste agreement.
Unless otherwise agreed by Contractor, the cost for,acquisition, delivery and
analysis of a representative sample shall be borne by :the generator. If the
generator refuses to provide a representative sample, Contractor shall have no
obligation to accept the Special Waste or to execute a Special Waste
agreement.
19. Sunday & Holiday Operation. City and Contractor hereby acknowledge and
agree that operation of -the Landfill on Sundays and on the following holidays shall
be limited to emergency situations as required by City, the State or other
recognized authorities.
Christmas Day
19. Delivery of Waste. City agrees; acknowledges and confirms that during the term of
this Agreement or any extensions thereof, the City shall deliver to the Landfill for
disposal all such residential Waste Materials, save and except materials being
mulched, composted and/or recycled by or through the City or the City's agent. In
addition, if the City shall engage or utilize, or otherwise contract for the services of,
a third party to collect residential Waste Materials, the .City shall require that all
such residential Waste. Materials collected by such third party provider shall be
delivered to and disposed of at the Landfill. In addition, the City shall deliver to the
Landfill all construction and demolition material from all residential or commercial
structures condemned and demolished by the City or agent of the, City.
Landfill Services Agreement - Page 9 of 14
20. Force Maieure. The performance of the Agreement may be suspended and the
obligations of either party excused in the event of and during the period that such
performance is prevented or, delayed by a Force Majeure occurrence. "Force
Majeure" shall mean.:
a. An act of God, including hurricanes, tornadoes, landslides, lightning,
earthquakes, extreme weather conditions, fire, flood, explosion, sabotage or
similar occurrence, acts of a public enemy, extortion, war, blockade or
insurrection, riot, civil disturbance, strike or other labor disturbances,
governmental actions or regulations, governmental requests or requisitions
for national defense, or breakdown or injury to, or'shortagd in, facilities,used
for the handling, processing or transportation of Solid Waste or any other
cause beyond the :reasonable control of either party;
b. The order or judgment of any federal, State, or local court, administrative
agency or governmental body (excluding decisions of federal courts
interpreting federal tax laws, and decisions of State courts interpreting State
tax laws) if it is not also the result of the willful misconduct or negligent
action or inaction of the party relying thereon; provided that neither the
yiRg
contesting in good faith of any such order or judgment nor the failure to so
contest shall constitute or be construed -as a measure of willful misconduct or
negligent action or inaction of such party;
C. The suspension, termination, interruption, denial, or non -renewal of any
permit or approval essential to the operation of the Contractor if it is not the
result of willful misconduct or negligent action or inaction oftheparty relying
thereon;. or
V
21. Governing Law, The Agreement will. be governed and interpreted in accordance
with the laws of the State of Texas. The services to be provided herein will be
performed in Lamar County, Texas, and any questions or disputes arising from this
contract -or the services provided herein shall be decided by'a County, or District
Courtin Lamar County, Texas. Exclusive venue shall be,in Lamar County, Texas.
22. Severability, If any provision of the Agreement is declared illegal, void, or
unenforceable, the remaining provisions will not be affected but will remain in full
force and effect.
23. Assignment. No transfer or assignment of the Agreement or any right accruing
under this Agreement will be made by either party hereunder without the written
consent of the other party, which consent may be withheld in such party's sole
discretion; provided, however, that Contractor may assign this Agreement to an
affiliate. For purposes of this article, affiliate .means any entity that, directly or
indirectly, controls, is controlled by, or is under common control, with Contractor,
24. Notice. All notices or other communications required or permitted to be given
Landfill -Services Agreement -Page 10 of 14
pursuant to the Agreement shall be in writing and shall be considered as properly
given (i) if mailed by first class United States mail, postage prepaid, registered or
certified with return receipt requested, (ii) by delivering same in person to the
intended addressee, (iii) by delivery to an independent third party commercial
delivery service for same day or next day delivery and providing for evidence of
receipt at the office of the intended addressee, of (iv) by prepaid -telegram, telex, or
facsimile. to the addressee. Notice so mailed shall be -effective upon its deposit with
the United States Postal Service or any successor thereto; 'notice sent by such a
commercial delivery service shall be effective upon delivery to such commercial
delivery service; notice given by personal delivery shall be effective only if and
then received by the addressee; and notice given by other means shall be effective
only, if and when received at the office or designated place, or machine of the
intended addressee. Notwithstanding anything contained herein, to the contrary, any
notice of default under the .Agreement must be both (i) mailed by Certified Mail,
Return Receipt Requested and (ii) faxed to the alleged defaulting party to constitute
proper notice hereunder. For purposes of notice, the addresses of the parties shall be
as set forth below; provided, however, that either party shall have the right to
change its address for notice hereunder to any other location within the continental
United States by the giving of thirty (30) days' notice to the other party in the
manner set forth herein.
If to the'City, at
with a copy to:
If to the Contractor at:
City of Paris, Texas
P. 0.. Box 9037
Paris, Texas -7546.1-9037
Attn: City Manager
City of Paris, Texas
P. O. Box 9037
Paris, Texas 75461-9037
Attn: City Attorney
Sanitation Solutions,
P.O. Box 6,190
Paris, Texas 75461
or such other addresses as the 'Parties may hereafter specify by written notice
delivered in accordance herewith.
25. Entire Agreement. The Agreement constitutes the entire agreement and
understanding between the parties hereto, and it will not be considered -modified,
altered, changed, or amended in any respect unless in writing and signed by the
parties hereto.
Landfill Services Agreement - Page 11 of 14
IN WITNESS WHEREOF, this Agreement has been executed -and shall be effective as of
the date last executed below.
CITY
City of Paris, Texas
By: Will Biard
Its: -_ Ma or
Date: t 2 tla4_
ATTEST:
a2ice Ellis, City Clerk
FR
09
W. Kent McIlUu, City Attorney
Landfill Services Agreement - Page 12 of 14
CONTRACTOR
Sanitation Solutions
By:
Its: '4`e s.
q1j,yj,�.jt
Date:
ATTEST:
Setary/Trpastfe'r-
rD
rporate Seal)
EXHIBIT" A".
SPECIAL WASTE
Special Waste means any discarded material from a nonresidential source meeting any of the
following descriptions for Type, A or Type B Special Waste.
Type Special Waste. Any, waste from a commercial or industrial activity meeting any of the
following descriptions.
I Containerized waste (e.g., a drum, portable tank, lugger box, roll-offbox, pail, bulk tanker,
etc.) listed in (b) through (h) below.
2. Waste from a pollution control process (e.g.; baghouse dust, treatment plant sludge, filter
cake, sedimentation pond cleanout, etc.).
3. Waste, containing free liquids (free liquid wastes are -those wastes which fail the -paint filter
test prescribed by, the United States Environmental Protection Agency Method 9095).
4. Residue and debris from the cleanup of a spill or a chemical substance or commercial
product or a waste listed in (a) through (c) above or (e) through (h) below. This definition
applies to spills of any size.
5. Contaminated residuals from the cleanup of a facility generating, storing, treating,
recycling, or disposing chemical substances, commercial products, or waste listed in (4)
through (d) above or (0 through (h) below.
6. Any Waste, which is nonhazardous as a result ,of treatment pursuant to RCRA Subtitle C.
7. 'Sludge waste.
8.. Waste from an industrial process.
Type B Special Waste. Any waste from a commercial or industrial activity meeting any of the
descriptions which Ulm.
Friable asbestos from building -demolition or cleaning: wall board, wall or ceiling spray
coverings, pipe insulation, etc. Nonfriable asbestos (e.g., asbestos containing floor tiles,
brake pads, roofing products, etc.) is a Special Waste if it has been processed, handled, or
used in such a way that asbestos fibers may be freely released. Asbestos,bearing industrial
process waste is a Type A Special Waste.
2. Commercial products or chemicals which are off - specification, outdated, unused, or
banned. Outdated or off -specification, uncontaminated food or beverage products in,
original consumer containers are not included. in this category; however, containers which
once held commercial products or chemicals are included if the container is empty. A
container is empty when all wastes have been removed that can. be removed using the
Landfill Services Agreement Page 13 of 14
practices commonly employed to remove materials from, that type of .container (e.g.,
pouring, pumping, or aspirating), an end has been removed (for containers in excess of 25
gallons), and no more than one inch (2.54 centimeters) of residue remains on the bottom of
the container or inner liner, or no more than 3 percent by weight of the total capacity of the
container remains in the container (for containers more or less than 110 gallons) or no more
than. 0.3 percent by weight of the total capacity of the container remains in the container
(for containers greater than 110 gallons)..A container which once held ACUTELY
HAZARDOUS WASTES must be triple rinsed with an appropriate solvent or cleaned by
an egoivalent method. Containers which once held substances regulated under the Federal
Insecticide, Fungicide, and Rodenticide Act must be empty according to label instructions
or triple rinsed.
3. Untreated biomedical waste. Any waste capable of inducing infection due to contamination
with infectious agents from a biomedical source including but not limited to a hospital,
medical clinic, nursing home, medical practitioner; mortuary, taxidermist, veterinarian,
veterinary hospital, animal testing laboratory or medical `testing laboratory.. Any sharps
from these sources must be rendered harmless or placed in needle puncture proof
containers.
4. Treated medical waste. Any waste from a biomedical source including but not limited to a
hospital, medical clinic, nursing home, medical practitioner, mortuary, taxidermist,
veterinarian, veterinary hospital, animal testing laboratory, or medical testing laboratory
which has been autoclaved or otherwise heat treated or sterilized so that it is no longer
capable of inducing infection. Any sharps from these sources must be rendered harmless or
placed in needle puncture proof containers. Residue resulting from the incineration of
medical waste is a Type A Special Waste.
5. Residue/sludges from septic tanks, food service grease traps, or washwaters and
wastewaters from commercial laundries, laundromats, and car washes. If these wastes are
managed at a public or commercial wastewater treatment works, they are not a Special
Waste.
6. Chemical -containing equipment removed from service in which the chemical composition
and concentration are known (e.g., oil filters, cathode ray tubes, lab equipment, acetylene
tanks, fluorescent light tubes, etc.).
7. Waste produced from the demolition or dismantling of industrial process equipment or
facilities contaminated with chemicals from the industrial process. Chemicals or waste
removed or drained from such equipment for facilities are• Type A Special Wastes.
8. Incinerator ash generated at a resource recovery facility that burns .only nonhazardous
household, commercial or industrial waste and qualifies for the hazardous waste exclusion
in 40 CFR 261A (b). If the regulatory authority does not recognize the household
hazardous waste exclusion, then the ash is a Type A Special Waste.
Landfill Services Agreement Page 14 of'14