16 - Approve Addenda III and IV with Resource Management for third party administration of equipment and project purchases using ARPA Funding

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THE STATE OF TEXAS Professional Services Contract — Addenda IV COUNTY OF LAMAR THIS ADDENDA is entered into on this 1311 day of December, 2021, by and between the CITY OF PARIS, TEXAS, a municipal corporation located in Lamar County, Texas, (hereinafter referred to as "CITY"), acting by and through its City Manager or his designee, and Resource Management and Consulting ("hereinafter referred to as "CONSULTANT") whose address is 3729 Lamar Ave., Paris, TX 75460. WITNESSETH: WHEREAS, The CITY entered in to a professional services agreement with CONSULTANT on September 27, 2021 to assist in the general administration of the CITY's awarded ARP Act Coronavirus Local and State Fiscal Recovery Fund (CLFRF) Program Funding; and WHEREAS, The CITY wishes to add additional services to CONSULTANT by means of this Addenda IV; NOW, THEREFORE, THAT IN CONSIDERATION of the covenants and agreements provided in the Professional Services Agreement and the terms and conditions hereinafter stated, the parties hereto do mutually agree to add the following Scope of Services: The Consultant shall provide administrative services to the City for the purpose of remaining in compliance with and to fulfill the requirements of the Terms and Conditions of the Coronavirus Local and State Fiscal Relief Fund (CLFRF) through the U.S Department of Treasury. Services related to Phase I water line extension and redundancy project consisting of but are not limited to: 1. General project administration a. Establish and maintain recordkeeping systems related to the project. b. Serve as a liaison between City and U.S. Department of Treasury/Texas Department of Emergency Management as related to the project. c. Provide guidance on program compliance. d. Prepare for submission of project closeout. 2. Assist with procurement through small purchase, cooperative purchasing, or sealed bid for items related to Phase I water line extension and redundancy project 3. Assist with record-keeping associated with force account personnel and equipment use. 4. Process associated change orders 5. Process COCC and other related closeout documents 6. Assure compliance with Terms and Conditions of Program 7. Assure compliance with Federal and State Assurances, Laws, Acts, Regulations, and Executive Orders These services are based upon a timeline of four (4) months for construction completion after receipt of materials. In the case of additional construction time required, the City and Consultant may amend this agreement. The contract fee for services described in "Addenda IV" shall be a sum not to exceed Thirty -Five Thousand and no/100 Dollars ($35,000.00). ----------------------SIGNATURE PAGE FOLLOWS----------------------