17 - Award bid to APSCO for water line materials for ARPA Funding Water Line Extension & Redundance Project

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are going to receive for any stretch of the foreseeable future. And given we have the ARPA Funds, this is an opportunity we rarely will get again. This bid tab is attached and includes the material we are purchasing, but in short we are planning on laying over 15,000 linear feet of 12" water line. This is a tremendous opportunity for our water distribution system. Delivery of material is required to take place within 150 days of placing the order and our CIP crew will spend much of 2022 performing the work. BUDGET: The City was granted $3,000,000.00 in ARPA Funding in August 2021. We have spent approximately $1.1 million in Pat Mayse and Ground Storage Facility backup generation, another $600,000.00 in Police, Fire, EMS, and Public Works Equipment (identified in a separate agenda memo on this council agenda), which leaves us approximately $1.3 million available for this water line extension and redundancy project. Furthermore, our plan is to seek reimbursement for our labor through the ARPA which can assist us with covering expenses tied to these projects. That would be similar to how we addressed the CARES Funding. The City has already budgeted the necessary payroll for our CIP Division to perform the work. Had we hired a third party contractor to do this project, it could easily have been several million dollars more in expense. When we first were planning on this project, we were estimating $540,000.00 in expenses for the FY21/22 Budget. Again though, that was in August 2021 and prices have, and continue to, go up. OPTIONS: 1. Award the bid to APSCO, Inc. in the amount of $885,237.60 for waterline improvements and authorize the City Manager to sign necessary documents. 2. Request additional information and/or reject the bid. RECOMMENDATION: 1. Award the bid to APSCO, Inc. in the amount of $885,237.60 for waterline improvements and authorize the City Manager to sign necessary documents.