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Item No. 19 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Revisions to proposed Charter language DATE: January 24, 2022 BACKGROUND: On August 9, 2021, the City Council approved Ordinance 2021-024 charging a Charter Review Commission (CRC) with the task of reviewing the City's Charter and making recommendations for amendments if necessary. After a series of meetings throughout the fall of 2021, on January 10, 2022, the CRC presented its report to Council with its recommendations for Charter amendments to be submitted to the electorate at a Charter amendment election. At that same meeting, the consensus of Council was to approve all recommendations save the following: 1. Council rejected the proposal to adopt a mayor at large system and directed that all references to the mayor at large issue be removed from the items to be submitted to the electorate (delete proposed amendments in sections 16 and 19 and delete references to mayor at large from section 17). 2. Council directed that an attendance policy added to the amendments (add policy to section 17). 3. Council directed that there be language added to section 149 related to the charter review process including direction that it be undertaken at least every 5 years. STATUS OF ISSUE: I attach two documents hereto. The first document contains only the edits that Council made at the January 10th meeting. The second contains all proposed amendments to the Charter as edited by Council. For the edits to section 149, I broke out the desired changes into a second paragraph and provided options for two of the issues: (1) how the alternates to CRCs are appointed, and (2) how the meetings are to be scheduled. As to how the alternates are selected, you can either take nominations and vote or you can have the mayor and mayor pro tem select them along with the 15th regular member. Regarding setting of dates and times of meetings, rather than having the CRC select dates and times once constituted, Council may prefer to set tentative dates and times in advance, subject to amendment by the Commission, so that when you are contacting potential appointees, you will be able to give them an idea of when the meetings will take place so that they determine in advance whether they can commit to the endeavor.