11 - Steak Wars Festival Event - Agreement with TxDOT for closure of certain streets

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Item No. 11 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Andrew Mack, AICP Director Planning & Community Development SUBJECT: Steak Wars Festival Event — 5 -Year Annual Agreement with TX DOT for Closure of South Main Street 2"1 Friday and Saturday of April DATE: February 14, 2022 BACKGROUND The Steak Wars Event has now become a recurring community event for the promotion of Paris to visitors as well as residents. Free games and play activities are planned for children, food, live music, vendors, and fun for the family will make this 2"d annual event a true attraction to promote downtown Paris. The event stimulates the economy by bringing in approximately 2,500-5000 people to downtown and utilizes many volunteer hours. The event is planned now on an annual basis and continues to serve as a charitable fundraiser for the Boys and Girls Club of Paris. Last year's street closure was only on Kaufman between Main and 11t St. SW. The street closure plan for this year's festival is planned for the same space on Kaufman and the entire block of Main St. South between Kaufman and Austin. The Stage will be placed at the south end of this closure on Main between the former Gibraltar Hotel and the old Belford Apartments. As a result of this 2 day closure plan, an agreement with TX DOT is required similar to that of the Pumpkin Festival. As a result, South Main Iron is requesting that the City enter into a 5 year agreement with TX DOT for street closure on South Main. The City Council must approve a resolution for the event street closure to authorize the process of the agreement approval with TX DOT. Attached with the agreement in Exhibit C is the planned Event Route Detour Map. RECOMMENDATION Approve a resolution entering into in a multi-year agreement for street closure with TxDOT for Steak Wars.