12 - Love Civic Center Renovation Project LCCC Agreement for Expense Assistance

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No. 12 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager Paul Allen, President, Lamar County Chamber of Commerce SUBJECT: Love Civic Center Renovation Project LCCC Agreement for Expense Assistance DATE: February 14, 2022 BACKGROUND: In 2019, the voters of Paris approved a ballot measure authorizing a 2% Hotel Occupancy Tax rate increase via Ordinance 2019-023 to fund an approximate $1.5 million Combination Tax and Surplus Revenue Certificate of Obligation (aka a bond) for the purpose of renovation of the Paris Love Civic Center. Some work has been performed, but the bulk of the work (and funding) still remains to be done. On February 8, 2021, the City Council authorized an agreement with WRA Architects, Inc. to perform a Phase I analysis of the remaining project given some time had passed from the start of the project until that point. On July 12, 2021, the City Council authorized an agreement with WRA Architects, Inc. to perform Phase II which included design of the project, review through the City's building and permitting department, issuing of bid documents, and general oversight consultation as needed of the renovation work. This was performed with a Request for Bids going out and bids being received on January 12, 2022. STATUS OF ISSUE: The City Council will review in their next agenda item a recommendation to award a bid to a contractor. To award this bid, the City will need additional funding to cover the expense. Given there is a finite amount of funding remaining in the bond, given the bid exceeds the bond funding, given the bid is reasonable given the needs of the project and current market, and given the contracted work is in need of being done, Mr. Paul Allen and I have agreed that the City will utilize its remaining bond until funding is exhausted, but the remaining balance of the contract will be covered by the LCCC. The LCCC has set aside funds dedicated to renovation and other work at the Love Civic Center. Mr. Allen is prepared to present the attached agreement to the LCCC Board and recommend approval that the LCCC will cover all expenses in excess of the bond funding.