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Regular Council Meeting January 24, 2022 Page 4 Ms. Harris said Council Members added language to Section 17 with regard to requiring a Council Member to attend 75% of City Council meetings, and that would begin with the first meeting in May and end with the last meeting in April. She said City Council needed to decide if the requirement of 75% should apply to all of the meetings or only regular meetings and whether or not the Council Member must obtain an excuse prior to an absence. Following discussion, it was a consensus of the City Council that the absences would pertain to only regular meetings, and that an excuse would not have to be obtained prior to missing a meeting. With regard to Section 19, Ms. Harris said there would be no ballot issue because the mayor at large had been removed. With regard to Section 149, Ms. Harris said she had broken it into two paragraphs and the first paragraph was how the alternates were selected. Mayor Portugal said she would prefer the City Council vote on each section at the time of discussion then they would not have to try to remember at the end of the discussion what Ms. Harris said. Ms. Harris said they would go back to Section 16 and inquired if they wanted to vote on that one or just the sections they had made changes. Mayor Portugal said she did not have Section 16 as one they needed to take action. Ms. Harris said it was an amendment and that it was a change to the Charter Commission's Report and suggested they go ahead and vote on this too. Mayor Portugal said they voted on Section 16 at the last city council meeting but they would go ahead and discuss whether to have a mayor at large. She asked if there was any discussion and being none, called for a vote. City Council voted 4 ayes — 0 nays to delete the mayor at large proposition. Mayor Pro -Tem Hughes said they did vote on Section 16 at their last meeting. With regard to Section 17, Ms. Harris said she would require that 75% of attendance was required at regularly scheduled meetings. Mayor Portugal inquired about the provision of obtaining an excuse prior to missing a meeting and Ms. Harris said that was not needed. A Motion to approve this amendment as written was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 4 ayes — 0 nays. With regard to Section 149, Ms. Harris said there were a couple of options as to how they select their alternates. She said the first option was to take nominations and the City Council vote on the two alternates. She said the second option was to let the Mayor and Mayor Pro -Tem appoint the two alternates when they appoint the fifteenth member. Council Member Pankaj favored option one, as did Mayor Portugal, Mayor Pro -Tem Hughes and Council Member Knox. A Motion to approve option one was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 4 ayes — 0 nays. Ms. Harris said the other item was who was going to select the date and time for meetings. She said if appointees knew in advance of dates and times, they would have a better idea as to whether nor not they could make the time commitment. She suggested the City Council set the dates and times of the meeting subject to the Commission changing it as a body. Mayor Portugal said she thought it was important they do something to help with attendance. Mayor Pro -Tem Hughes said they should allow the Commission set their schedule. Mayor