16 - Policies and Procedures for Boards and Commissions

Home Browse Search

Item No. 16 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Janice Ellis, City Clerk SUBJECT: POLICIES AND PROCEDURES FOR BOARDS AND COMMISSIONS DATE: May 9, 2022 BACKGROUND: In 2008, Policies and Procedures for City Boards, Commissions, and Committees were established and subsequently revised in 2010 and 2017. STATUS OF ISSUE: As City Staff began reviewing the Policies & Procedures for the purpose of updating the document, it became clear that the City would be best served with a brand new Policies & Procedures due to the outdated language and new provisions adopted since 2017 by Resolutions and/or Ordinances. Specifically, the Paris Economic Development Corporation amended their Bylaws to add two additional members to their board and included Lamar County residents (Resolution No. 2020- 040). By Ordinance No. 2020-009, the City Council amended the membership and terms of the Band Commission to do away with term limits and to allow for residents of Lamar County to serve on the Commission. Significant changes were made to the Airport Advisory Board by Resolution No. 2022-016, which reduced the number of board members to three, outlined the duties of the board to purely advisory, and called for quarterly meetings. Other noted differences between the 2017 and new Policies & Procedures include the following: • The word "Committees" has been deleted from the title of the document because the City has boards and commissions set up under Local or State Law. Committees are appointed only for special purposes and for a specific time. The Boards/Commissions are outlined in the paragraph "Membership" under items 1 (generic policy) or item 2 (boards/commissions that have separate governing documents, with the citation included).