07 - 903 Concert Series Festival Event - One Year Agreement with TxDOT for Closure of Streets

Home Browse Search

Item No. 7 Memorandum TO: Mayor, Mayor Pro -Tem and City Council Grayson Path, City Manager FROM: Andrew Mack, AICP Director Planning & Community Development SUBJECT: 903 Concert Series Festival Event —1 -Year Agreement with TX DOT for Closure of Downtown Square on Thursday Evenings 6/23, 6/30 & 7/21/2022 DATE: June 13, 2022 BACKGROUND The 903 Concert Series Special Event is a brand new community event for the promotion of Downtown Paris to visitors as well as residents. The free concert event series is being put on by the Visit Paris Organization. This will be the first year of this event and requires council approval of a TX DOT Agreement given the fact that State Highway roads through the square longer than 4 hours requires a mutual standard agreement similar to other downtown events. The event will stimulate the economy by bringing in approximately 1,000-3,000 people to downtown, depending upon the performers. The event will be brought back annually depending upon the success for the first year. It is an exciting event for the City of Paris and City and Chamber Officials are highly optimistic for the positive impact this community cultural event will create for our community. Several other cities in Texas put on this type of event and the intent is to do the same sort of event to help promote Paris as a Great Place in Texas. The street closures will be for the whole square similar to what the City does for the annual Pumpkin Festival. The City Traffic Department will assist with setting up of barricades for the street and parking spaces. The Main Street Department will also assist on an as -needed basis. As a result of this and the time needed to set up the stage in the diagonal parking spaces in front of Spangler's a half day closure plan agreement with TX DOT is required. As a result, the request by Visit Paris is for the City to enter into a 1 -year agreement with TX DOT for street closures as shown on the attached Traffic Control Plan. The City Council must approve a resolution for the event street closure to authorize the process of the agreement approval with TX DOT. Attached with the agreement in Exhibit A is the planned Event Route Detour Map and Exhibit C is the application with the event details. When the series returns in 2023, a new agreement will be required with the new dates for event.