30 - Non-Profit Assistance Program FY 2022-2023 direction

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City Council must also decide whether to include the two applications that missed the deadline. This may set precedent as well as make it difficult to turn applications away throughout the rest of the year or for other policy reasons. The City Council however has discretion in this policy to amend when needed. If presentations are requested, City Staff would recommend that a special meeting be held just for this purpose, and if these two applications are included, City Staff will invite them to that same meeting. BUDGET: Today's discussion does not have any budget ramification. That will come when awarding various non -profits a contract, which ultimately comes with the approval of the FY22/23 budget in September 2022. OPTIONS: 1. Determine if the City Council will entertain presentations by non -profits and/or request their presence during deliberation for questions and answers. Note, as these are public meetings, representatives of the non -profits are free to attend and will likely do so. If members of the council foresee themselves asking questions, then it is best to invite all non -profits to attend and be available. 2. Determine if a Special Meeting will be held for carrying out this Non -Profit Contracting Policy. 3. Determine if the two ineligible applications will also be considered. RECOMMENDATION: 1. It is very likely that City Council members are going to want to ask questions of various non -profits, therefore it is recommended that 1) a special meeting be scheduled and 2) non- profits be invited to send a representative, prepare a short 5 -minute presentation and be available for questions and answers very similar to last year. While we recommend following the policy which would mean excluding the two ineligible applications, the City Council has the ability to allow them to be included — and if so, we will carry this out.