2022-061 – Authorizing a Contract Between The City of Paris and The Lamar County Elections Administrator to Assist, Coordinate, Supervise the Special Charter Election for November 8, 2022

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IX. ELECTION RESULTS The Elections Administrator will prepare the unofficial canvass reports after all ballots have been counted and will deliver a copy of the unofficial canvass to the Entity as soon as possible after all returns have been tabulated, but in no event later than 5:00 p.m. of the seventh day following the election date. The Entity shall be responsible for the official canvass of its election. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to the Entity and the Secretary of State's Office. X. ELECTION EXPENSE AND ALLOCATION OF COSTS The Entity agrees to reimburse Lamar County for the actual costs of administering its elections including, but not limited to, the actual costs of supplies, printing, programming, personnel, and polling place rental fees. The Entity agees to reimburse Lamar County for overtime wages and benefits paid to the permanent employees of The Elections Administrator for Contractual duties performed outside the normal business hours of Lamar County in accordance with Section 31.100(e) of the Texas Election Code. The Entity further agrees to pay Lamar County an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The fee may not be less than $75.00. XI. TERMINATION The Elections Administrator's Office and each contracting Entity each have the right to terminate this agreement at any time upon written notice to the other party with payment of all outstanding bills for election services incurred prior to the date of the notice. In no case will a contract be terminated less than forty-five (45) days prior to an election or after receipt of the below mentioned partial payment as discussed in paragaph XVII. XIL WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION The Entity may withdraw from this Contract should it cancel its election in accardance with Sections 2.051 - 2.053 of the Texas Election Code. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the election as authorized by Section 31.096 of the Texas Election Code. Access to the election records shall be available to the Entity as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public 5