08 - Waste Connection Landfill Service Agreement

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No. 8 TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: WASTE CONNECTION LANDFILL SERVICE AGREEMENT DATE: September 12, 2022 BACKGROUND: At the September 13, 2021 City Council meeting, a report was provided to the City Council regarding the status of the City's landfill agreement with Sanitation Solutions, now doing business as Waste Connections. The agreement had expired earlier that year and staff underwent a process of determining next steps to securing an agreement for use of a landfill for our sanitation department. The City Council at that time agreed and authorized the City Manager to pursue a new agreement with Waste Connections for continued use of the landfill located at Blossom, TX. The City Manager reached out to Waste Connection to finalize an agreement. There was limited communication from Waste Connection during that time period, but a draft from the City had been presented to them and therefore the matter was left in their court. All the while, Waste Connection was honoring the pricing agreed to at that point. STATUS OF ISSUE: This summer, the City once again reached out to Waste Connection to see if they had finalized their thoughts on our agreement. They informed us they had not realized this matter had not been settled. They have subsequently signed our agreement as originally drafted. They dated this June 28, 2022, but when it arrived to the City Manager, he was unable to review it until August 2022 due to other obligations and duties at the time. That review has been done and the next available council meeting was tonight. If approved, the term of the agreement will be ten years from October 11, 2021. The rates have been negotiated and are included which honored the original agreement's renewal caps. Otherwise, the agreement nearly mirrors that of our previous agreement, with appropriate updates made as needed. There are no concerns with the agreement as presented tonight.