07 - Monthly Financial Report - Laserfiche WebLink

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Departmental Expenditure Summary: At this point the City is eleven months or 91.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds there are seven departments whose expenditures are over 91.66%. 1. City Council-117.92%.The overage amounts to $25,656 and is due to public notices, payment of redistricting consultant, and payment for building maintenance. 2. Fire -91.68%. The overage amounts to $1,492 and is immaterial in a $5.28 million dollar budget. 3. EMS -113.45%. The overage amounts to $723,847 and is due to purchase of minor apparatus, equipment maintenance, fuel, medical supplies, and Emergicom collection fees. 4. Paris Band -96.60%. The overage amounts to $1,140, but the band season is complete. No additional expenditures are expected. 5. General Expenses -108.85% -The overage amounts to $285,394 and is due to hotel tax collections, the branding program, and quarterly payments to the Lamar County Appraisal District. 6. Cox Field Airport -139.12%. The overage amounts to $311,752 and is due to lot mowing invoices from the summer turned in after the start of the new fiscal year, high utility bills due to water leak, building repairs, fuel purchases, and equipment purchased. 7. Sanitation -93.24%. The overage amounts to $17,122 and is due to fuel and landfill fees. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, Airport Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, Airport Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board.