1984-065-RES WHEREAS, the City of Paris, has heretofore agreed upon the need for an historical survey of the City of

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(2) Negatives of all inventoried sites with proper idcntificJtion of ~3ch view. These mJY be either 4" x S" or 3Smm formal. If 3Smm fonna t is used, each roll of film must be accom- panied by two contact sheets and one com. pleted Photo Index sheet. (See Appendix B), (3) USGS 7.5' Series maps, with all inventoried sites clearly identified on the map. Maps to be provided by the Texas Historical Commission. (See Appendix C.) REVIEW AND APPRO V AL OF THE PROJECT PROPOSAL Project Proposals should be submitted to the Texas Historical Commission for review and approval as soon as feasible so as to expedite the project and to avoid additional delays due to deadline backlogs. A meeting at the offices of the Texas Historical Commission will be required for all grant reo cipients. The project supervisor 3nd the grant recipient's fiscal officer will be required to attend. The purpose of the meeting is to both establ1sh survey priorities and a timetable for completion, and fonnalize a budget and reim. bursement procedures. A time and date for the meeting will be arranged following submittal of the Project Proposal. Under no circumstances will Project Proposals be reviewed after the review deadline. No work should begin prior to receiving from the Texas Historical Commission a written approvol of the Project Proposal. PROJECT L'vlPLEMENTATlQN A. Project Contract. The contractual agree. ment (approved by the State Attorney General) specifying the approximate scope of work, a timetable for completion and budgetary COncerns will be prepared by the Texas Historica! Commission on the bJsis of the ProJect Proposal and the subsequent consultations with the grant recipient. The agreement must be jointly signed by the Executive Director of the Texas Historical Commission and the grantee or the Jppro- priale legal representative prior to com- mencement of project w' B. Reimbursement Procedures. Reimburse- ment can be mauc as a lump sum at the completion of the project, or periodically upon receipt of verification of accrued expenditures. In either case, the request for reimbursement submitted to the Texas Historical Commission is to contain: I. A written request for reimbursement listing: a. the number of the request (I st, 2nd, etc.) b. project period covered c. costs previouslY reported d. costs presently listed 2. Verification of the claimed expenses and proof of payments in accordance with Federal Management CircularA.87 and OMB A 102. (revised). C. Project Review. A periudic review will be made by the Texa~ Histolical Commission, National Register Department, to monitor project progress and to assist with ~my diffi- culties encountered. Additional reviews may be requested by either party at any time. Following review, the contract may be amended if necessary. Amendments may be necessary if the project is proceed- ing more rapidly or slowly than anticipa. ted, and survey work may be added to, or deleted from, the contract. D. Project Certification and Final Report. Twenty-five percent of the grant awards will be retained by the Commission and paid upon receipt and certificatiun of the completed suryey material and a detailed, documented Final Report. All survey material will he reviewed within 21 days of submission to the Texas Historical Commis- sion, National Register Department. Sur- vey material may be returned if it is felt that the suhmitted data is incomplete. Corrected or amended survey data should be returned to the Texas Historical Com. mission for certification and final payment. E. Fiscal Records. [t will be the responsibility of the grant recipient to maintain all finan- cial records (receipts, invoices, and time- tables) in accordance with Federal Manage- ment Circular A.87 and OMB A 102 (re- vised) for a period of three years beyond the Project End Date.