26 - Update regarding Oursourcing Solid Waste Service

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Item No. 26 TO: Mayor, Mayor Pro -Tem & City Council FROM: Robert G. Vine, Assistant City Manager SUBJECT: Update Regarding Outsourcing Solid Waste Service DATE: November 14, 2022 BACKGROUND: After experiencing staffing issues that negatively affected our ability to consistently collect trash this summer, City Manager Path worked with staff and the City Council to transition from twice per week pickup to once per week. During this time, the Council instructed staff to research all options, including outsourcing the city's solid waste collection service, and report back at a later date with findings. STATUS OF ISSUE: In June of 2022, Lynn Lantrip, with Solid Waste Specialists, (SWS), contacted staff regarding an opportunity to meet and discuss the city's solid waste service. Conversations followed and staff reviewed a sample proposal for services with regard to preparing an RFP to outsource the city's solid waste service. Staff conducted research and satisfactorily vetted SWS by speaking with other municipalities that had utilized SWS for the RFP process. On October 10, 2022, staff and Mayor Pro Tem Hughes met with Lynn Lantrip, (SWS), and discussed their professional experience, services, the status of the city's solid waste collection services, and the RFP process. The pros and cons of maintaining this service with staff were discussed along with the pros and cons of outsourcing this service. At the end of the meeting, staff requested Mr. Lantrip attend the January 23, 2023, City Council meeting to discuss the process of outsourcing the solid waste service and provide a presentation detailing the services SWS can provide the City. BUDGET: This presentation will not affect the budget. OPTIONS: Update only. RECOMMENDATION: Update only — no recommendation required.