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Departmental Expenditure Summary: <br />At this point the City is one month or 8.33% through the budget year. It is important to remember that <br />expenditures do not occur equally throughout the year. For example, capital expenditures and <br />association memberships are one time expenditures that if made early in the fiscal year can produce a <br />distorted expenditure percentage. Within the General, Water & Sewer, and Sanitation Funds there are <br />two departments whose expenditures are over 8.33%. <br />Finance -8.49%. The overage amounts to $778 and was due to making the annual software <br />lease payment. <br />General Expenses -19.67%. The overage amounts to $211,226 and is due to payment of hotel <br />tax to Chamber, annual payment to Paris -Lamar County Health District, and IT equipment <br />purchases. <br />General comments to the City Council: <br />1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & <br />Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited <br />activity and usually with legal restrictions on what their money can be spent on. For that reason, <br />I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the <br />Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one <br />of the other funds. <br />2. 1 try to anticipate questions you might have about the report and comment on those points. <br />After you receive your packet and review the monthly report, if you have questions about the <br />report, please let the Manager know (or me if you can't reach the Manager) before the Council <br />meeting if possible in case I have to research the answer to your question. That does not <br />prevent you from asking the question at the meeting if you wish to make a point, but it does <br />help prevent questions coming up that I can't answer on the spot and possibly delaying the <br />Council in making a decision. <br />3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. <br />This is a result of the City performing the bookkeeping functions for this agency. PEDC has its <br />own managing board. <br />