15 & 16 - Bid and Contract with Advance Alarm for new Fire Alarm System at Depot

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Item Nos. 15 & 16 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: Paris Railroad Depot Fire Alarm Project Award of Bid and Contract DATE: January 23, 2023 FONKMOMTSIV110"I The City of Paris owns and maintains the Railroad Depot building located at 1115, 1125, and 1135 Bonham Street. We currently lease the building to three entities for their use. Over the past few years, the fire alarm system has experienced issues due to its age. Numerous repairs have been made, but it finally has come to the point that the entire system must now be replaced. This issue was originally brought to the City Manager's attention by the PEDC Board and Executive Director. The City approached Traditions Fire Consulting, LLC as a professional fire alarm engineering firm to design a fully code -compliant fire alarm system for bidding and construction. The City issued a request for bids in November 2022. STATUS OF ISSUE: The City has received two bids; 1) Advance Alarm & Electronics, Inc. and 2) Firetrol Protection Systems, Inc. The City hired the services of Traditions Fire Consulting, LLC to review both bids as compared to the_ original specifications and requirements. After reviewing both bids, and after some limited negotiating with the lowest bidder to address a few minor items, Traditions Fire Consulting, LLC and City Staff would like to recommend Advance Alarm & Electronics, Inc. as the lowest and best bid for the City of Paris. Should the City Council award the bid, we have an agenda item to follow to award a contract to Advance Alarm & Electronics, Inc. They will get started and have the project completed by March 31, 2023.