18-19 - Bid & Contract for construciton of permanent restrooms in Downtown Farmer's Market with Adam Bolton

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Item Nos. 18 & 19 TO: Mayor, Mayor Pro -Tem and City Council Grayson Path, City Manager FROM: Andrew Mack, AICP Director Planning & Community Development James Hooten, Assistant Building Official Cheri Bedford, Main Street Coordinator & Historic Preservation Officer SUBJECT: Approve Low Bid Award for Construction of New Permanent Restrooms for Paris Farmer's and Artisan Market — and — Approve Contract for Services with Adam Bolton Construction, LLC dba IBEX Builds MTG. DATE: January 23, 2023 BACKGROUND For the past two fiscal years, the City Council has approved a construction budget for new permanent restrooms in the Downtown Farmer's and Artisan Market on SW 1" Street across from the Library. This project completes a portion of another recommended project in the Downtown Plan. Following completion of construction design plans and the circulation of plans for preliminary estimates to 3 local construction companies, revisions were then made to the final construction plans. From this initial review, estimates exceeded $50,000; therefore a procurement package was put together and sent out for public review. There was only one bid received by the due date of January 6, 2023. There was other interest, but no other bids were received. Adam Bolton Construction, along with IBEX Builds, in the amount of $76,870.77, was our one and only bid. Fiscal Impacts The project was approved with the capital projects for the FY 2022-2023 budget in the amount of $75,000. The bid exceeds this by $1,870.77. This overage will be covered by an unallocated matching grant line item elsewhere in the department budget. RECOMMENDATION Staff recommends Council approval for both agenda items: 1. Award the low bid in the amount of $76,870.77 to Adan Bolton IBEX Builds. 2. Approve Contract for Services with Adam Bolton Construction, LLC dba IBEX Builds