07 - Monthly Financial Report - Laserfiche WebLink

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Departmental Expenditure Summary: At this point the City is four months or 33.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds there are seven departments whose expenditures are over 33.33%. 1. City Council -42.65%. The overage amounts to $12,949 and was due to the annual payment of insurance, ArkTex Council of Governments dues, and election expenses. 2. City Attorney -34.42%. The overage amounts to $4,153 and was due to payment to outside attorneys. 3. Finance -36.51%. The overage amounts to $15,045 and was due to making the annual software lease payment, and the annual insurance payment. 4. Fire -34.90%. The overage amounts to $84,494 and was due to building and grounds maintenance, annual payment on fire truck debt, and the annual insurance payment. 5. Engineering -41.64%. The overage amounts to $24,877 and was due to the annual insurance payment, and interim engineering costs. 6. EMS -36.21%. The overage amounts to $116,624 and was due to overtime, the annual insurance payment, maintenance on radios, vehicles, and an annual lease payment. 7. General Expenses -45.35%. The overage amounts to $223,838 and was due to the annual payments to non-profit entities and hotel tax payments to the Chamber of Commerce. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board.