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Departmental Expenditure Summary: <br />At this point the City is five months or 41.66% through the budget year. It is important to remember that <br />expenditures do not occur equally throughout the year. For example, capital expenditures and <br />association memberships are one time expenditures that if made early in the fiscal year can produce a <br />distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds <br />there are seven departments whose expenditures are over 41.66%. <br />1. City Council -48.20%. The overage amounts to $9,089 and was due to the annual payment of <br />insurance, ArkTex Council of Governments dues, and election expenses. <br />2. City Attorney -44.10%. The overage amounts to $9,245 and was due to payment to outside <br />attorneys. <br />3. Finance -45.93%. The overage amounts to $20,159 and was due to making the annual <br />software lease payment, and the annual insurance payment. <br />4. Fire -43.69%. The overage amounts to $109,020 and was due to building and grounds <br />maintenance, annual payment on fire truck debt, and the annual insurance payment. <br />5. Engineering -54.35%. The overage amounts to $37,996 and was due to the annual insurance <br />payment, and interim engineering costs. <br />6. EMS -49.79%. The overage amounts to 328,511 and was due to overtime, the annual <br />insurance payment, maintenance on radios, vehicles, and an annual lease payment. <br />7. General Expenses -51.97%. The overage amounts to $775,390 and was due to the annual <br />payments to non-profit entities and hotel tax payments to the Chamber of Commerce. <br />General comments to the City Council: <br />1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & <br />Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited <br />activity and usually with legal restrictions on what their money can be spent on. For that reason, <br />I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the <br />Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one <br />of the other funds. <br />2. 1 try to anticipate questions you might have about the report and comment on those points. <br />After you receive your packet and review the monthly report, if you have questions about the <br />report, please let the Manager know (or me if you can't reach the Manager) before the Council <br />meeting if possible in case I have to research the answer to your question. That does not <br />prevent you from asking the question at the meeting if you wish to make a point, but it does <br />help prevent questions coming up that I can't answer on the spot and possibly delaying the <br />Council in making a decision. <br />3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. <br />This is a result of the City performing the bookkeeping functions for this agency. PEDC has its <br />own managing board. <br />