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Regular Council Meeting February 27, 2023 Page 14 Lyn Lantrip of Solid Waste Specialists (SWS), a company who provides RFP services. Mr. Path said the City Council asked that a contract be brought back with SWS to help the City with RFP services for possibly outsourcing this service and referenced the contract before them. He said it included residential and commercial as recommended by Mr. Lantrip. Mr. Path explained if they hired SWS, this would be a six to ten month process, which included data collection and a RFP kick-off workshop. If Council decides to proceed with moving forward, Mr. Path recommended two or three council members participate in the kick-off at which time they would decide if they wanted one or more pick-ups a week and the types of trash containers. Mr. Path explained once the Committee made the decisions, they would provide information to Mr. Lantrip so that he could develop the contract and RFP. He said Council would review it prior to issuing the RFP to make sure it is what they wanted to include. Mr. Path said the next step would be to issue RFPs, receive them, and do a presentation to Council. Mr. Path said one of the items discussed was if they decide to proceed with commercial was how to address that with the current vendor. He said there were several ways to do that and one was a good lengthy notice. He said they had asked at the last meeting at what point they could stop the process and Mr. Path explained they could do so even up to the point of reviewing bids. He said his best advice was provide a good faith process so if they sent out bids they should only reject bids for not hitting the amount of points or too high in price. He also said if Council had any concern about outsourcing sanitation, they should table the item tonight. He said if Council still wants to proceed, the contract was ready to go and that the contract states that if the City awards a bid the winning company would reimburse the City for consultation services in the amount of $39,940.00. Mr. Path said if the City outsources the sanitation department, the City's revenue and expense for that department would cease. Mr. Path explained it was in the contract to address the City employees, giving them the option to go with the contractor or they could stay with the City by transferring to a different job. Mr. Path said the City had not increased rates in ten plus years and was getting ready to transfer $210,000.00 to the General Fund to support maintenance of trash trucks. Mr. Path said they were looking at franchise fees for use of the roadways but did not have details at the current time. He said the options tonight were to approve an agreement with Solid Waste Specialists for consultation services in the preparation, issuing, and reviewing of request for proposals for outsourcing the City's solid waste sanitation service, reject the agreement and /or request additional information and table the item to consider this project further a future time. Mr. Path encouraged City Council if they moved forward with the contract, that they exercise good faith when accepting bids. Council Member Pankaj questioned if commercial would end up subsidizing residential if they did both. He inquired if it was possible to just look at residential. Council Member Pilgrim said when Mr. Lantrip presented to them, he point blank said if they did only residential they would only get one bid and that would be from the local company because there was no money in transporting. Council Member Pilgrim said commercial was the higher margin. He also said a private company was going to buy new equipment every five years where they City might replace theirs every ten years. Council Member Pilgrim said the committee would go through everything, such as dumpster and trash cans, and make a recommendation to the City Council. He also said the City allows 40 -hour work weeks and private companies may work fifty-five