07 - Agreement with TxDOT 903 Concert Series Festival

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Item No. 7 Memorandum TO: Mayor, Mayor Pro -Tem and City Council Grayson Path, City Manager FROM: Andrew Mack, AICP Director Planning & Community Development SUBJECT: 903 Concert Series Festival Event — 1 -Year Agreement with TX DOT for Closure of Downtown Square for the 2023 Annual 903 Concert Series Event on Thursday Evenings 6/8/23, 6/15/23, 61/22/2023 & 6/29/23 MTG. DATE: April 10"', 2023 BACKGROUND The 903 Concert Series Special Event is now in the second season as a community partnering event with the Chamber for the promotion of Downtown Paris visitors, as well as residents. The free concert event series is being put on by the Visit Paris Organization. Each year this event requires council approval of a TX DOT Agreement. This is because the closure of state highway roads through the square longer than 4 hours requires a mutual standard agreement. This is similar to other downtown events, however the dates continue to change each year needing a new annual agreement. The event will stimulate the economy by bringing in approximately 1,000-2,000 people to downtown, depending upon the performers. It was an exciting first annual event for Paris last year. City and Chamber Officials are highly optimistic for the positive impact this community cultural event will continue to create for our community. Several other cities in Texas put on this type of event and the intent is to do the same sort of event to help promote Paris as a Great Place in Texas. City staff will again provide in kind services to support the event street detour route. The street closures will be for the whole square which are the same as what was done last year. The City Traffic and Community Development Departments will continue to assist with setting up of barricades for the street and parking spaces. As a result of this and the time needed to set up the stage in the diagonal parking spaces in front of Spangler's, an all -day closure plan agreement with TX DOT is required. The City Council must approve a resolution for the event street closure in order to authorize the agreement approval with TX DOT. Attached is the agreement with the planned Event Route Detour Map. RECOMMENDATION Approve a resolution entering into in a 1 -year agreement for street closure with TxDOT for 2023 Annual 903 Concert Series Festival Event.