07 - May Financial Report - Laserfiche WebLink

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Departmental Expenditure Summary: At this point the City is eight months or 66.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds there are six departments whose expenditures are over 66.66%. 1. City Council -116.07%. The overage amounts to $68,630 and was primarily due to the settlement payment made in regards to a recent legal issue. 2. City Attorney -67.10%. The overage amounts to $1,676 and was due to payments to outside attorneys. 3. Finance -67.21%. The overage amounts to $2,613 and was due to making the annual software lease payment, the annual insurance payment, and consulting fees. 4. Engineering -91.36%. The overage amounts to $73,942 and was due to the annual insurance payment, and interim engineering costs. 5. EMS -72.02%. The overage amounts to 216,834 and was due to overtime, the annual insurance payment, maintenance on radios, vehicles, and an annual lease payment. 6. General Expenses -74.59%. The overage amounts to $147,765 and was due to hotel taxes, appraisal district payments, and non-profit contributions. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board.