24 - Non-Profit Organization Contracting Policy

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The policy also states, "a presentation will be given to City Council .... to include a list of eligible applications as well as ineligible application for City Council review", so these two application packets will be included. Staff has reviewed all 12 of the applications and have prepared a Dropbox folder with the policy, all of the submitted application packets along with a staff summary for members of the Council to review at your leisure. The next step in this process is to prepare a presentation to the City Council and staff is requesting direction regarding the preferred presentation, 1) to receive presentations from these non -profits and/or 2) would like to call a special meeting for the purpose of addressing these non -profits. If presentations are requested, City Staff would recommend that a special meeting be held just for this purpose. BUDGET: Today's discussion does not have any budget ramification. That will come when awarding various non -profits a contract, which ultimately comes with the approval of the FY23/24 budget in September 2023. OPTIONS: 1. Determine if the City Council will entertain presentations by non -profits and/or request their presence during deliberation for questions and answers. Note, as these are public meetings, representatives of the non -profits are free to attend and will likely do so. If members of the council foresee themselves asking questions, then it is best to invite all non -profits to attend and be available. 2. Determine if a Special Meeting will be held for carrying out this Non -Profit Contracting Policy. RECOMMENDATION: It is very likely that City Council members are going to want to ask questions of various non -profits, therefore it is recommended that 1) a special meeting be scheduled and 2) non- profits be invited to send a representative, prepare a short 5 -minute presentation and be available for questions and answers very similar to last year.