09-12-2023 - Laserfiche WebLink

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Special Meeting September 12, 2023 Page 3 Paris Breakfast Optimist Club — presented by Sabra Vaughn Salvation Army of Paris —presented by Lieutenant Paul Chisholm and Major Jennifer Chisholm United Way — presented by Jenny Wilson Upon completion of the presentations, Mr. Vine said there were two points and the first one was to determine if the organizations who were late on their reports were eligible. He said the second point was whether to include the organization that did not present. Mr. Vine explained the policy did not mandate the organization give a presentation, but the Council make a statement to mandate such. A Motion to accept everyone's application although late with reports, was made by Council Member Norment and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. A Motion to include the organization that did not present was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. City Attorney Stephanie Harris said any Council Member that was on a board did not need to recuse him or herself but would need not to score the organizations for which he or she served. Council Member Pilgrim inquired if Option D was the weighted option. Mr. Vine said under Option D, all of the organizations would be awarded 64.516% of their initial request. Council Member Pilgrim confirmed with Mr. Vine that is what they typically did, and said he was in favor of Option D. City Manager Grayson Path said if Council wanted to proceed in that direction, that Mr. Vine had already calculated the numbers and they were ready to moved forward. A Motion to approve the Option D as presented in the excel spreadsheet (see attachment) was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. Adjournment. There being no further business, a Motion to adjourn was made by Council Member