15 - Agreement with Garver to Perform Lead Service Line Inventory

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Item No. 15 Memorandum TO: Mayor & City Council Grayson Path, City Manager Robert Vine, Deputy City Manager Doug Harris, Assistant City Manager FROM: Michael Smith, Director of Public Works SUBJECT: AGREEMENT WITH GARVER TO PERFORM A LEAD SERVICE LINE INVENTORY DATE: October 23, 2023 :: • . s �1i1�] EPA promulgated the Lead and Copper Rule (LCR) on June 7, 1991 to protect public health by minimizing lead and copper levels in drinking water. Since then, a series of revisions have been made to the LCR, the most recent being August 4, 2022. This revision implements a mandate for public water supplies to complete a Lead Service Line Inventory (LSLI) of their distribution system by October 16, 2024. TCEQ is the regulatory authority in Texas responsible for insuring public water supplies are in compliance with the requirement. STATUS OF ISSUE: When the City received notification from TCEQ for the LSLI, staff began reviewing available options to complete the mandated work. Due to the magnitude of the project, a determination was made to seek the services of a third -party contractor. Garver submitted a professional services agreement in the amount of $118,158.00 for the scope of work. An estimate was received from a different contractor in the amount of $160,000.00. Following completion of the mandated LSLI, water distribution lines identified as containing lead will be scheduled for replacement; for this reason, there is an effect on the finalization of proposed mill & overlay projects. The City will prioritize mill & overlay projects based on information identified in the LSLI. The City Manager will be presenting an overview of mill & overlay projects at a future City Council meeting. A copy of the professional services agreement with Garver is attached.