26 - Nabors Demolition contract for Belford Building Demolition Project - addition of bid alternate #1

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the north side of the property is to remain in place for historical purposes. The height of this wall is approximately 8 feet. On November 13, 2023, the City Council approved award of the bid to the Lloyd D. Nabors Demolition, LLC, and work began on Friday, December 1, 2023. As an add alternate to the project, Nabors Demolition, LLC gave a bid of $13,500.00 to save the antique chains and stars which held up the awning in front of the Belford building, along South Main. Staff recommends approval of the add alternate change order to preserve the historical stars and chains for use at some point in the future. STATUS OF ISSUE: Lloyd D. Nabors Demolition, LLC base bid is $493,500.00, with an additional cost of $94,500.00 to retain the north wall per terms of the agreement with SMA, for a total of $588,000.00 for the project. Lloyd D. Nabors Demolition, LLC included in their submittal the options for retention of the north wall. With the add alternate change order of $13,500.00, the total cost of the project is $601,500.00. It was staff's intention to present this to the City Council at the same time as awarding the bid to Nabors Demolition, but it was missed and accidently left out. Given Nabor's timeline was moved up significantly to this previous week, while we originally had planned to present this change order to the city council prior to their demolition (tonight's council meeting), the City Manager had to make a decision ahead of their work this past Wednesday, December 6, 2023. He reached out and informed the City Council on Friday, December 1St, and then authorized the work with the assumption that the City Council would approve the change order after the fact. We work hard to try and prevent instances of this happening, however the timing of the demolition and council meeting did not line up well in this instance. Therefore, the City Manager is requesting that you authorize his decision, be it after the fact. All original proposal/bid documents are available for review at the office of the City Clerk. BUDGET: The $601,500.00 is available from the American Rescue Plan Act (ARPA), including the amount needed to cover the Change Order.