10/17/2023 Minutes - Laserfiche WebLink

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Discuss and Consider Scheduling a Combined Nov./Dec. Board Meeting on December 5, 2023 Ms. Hammond stated that over the last few years, due to the holidays, the PEDC has combined the th November and December board meetings. She noted that the date of December 5 was selected intentionally for timing with the EDA Grant and awarding a bid to a contractor. Chairman Bray asked the board if there were any concerns or additional questions regarding scheduling. No additional questions/comments followed, and the Board Meeting scheduling change was made for December 5, 2023. Discuss and Consider Scheduling a 2024 Planning and Strategy Meeting Chairman Bray explained that the intention of placing this item on the agenda was to ask the board to consider what they would like to accomplish collectively in 2024. He went on to note that there are tentative items on the agenda currently but requested feedback on additional items. After a brief discussion, board members agreed to submit ideas and topics to Ms. Hammond. No additional questions/comments followed, and the discussion was closed. Report and Updates by Executive Director Maureen Hammond LionsHead Specialty Tire & Wheel: Ms. Hammond provided an update on this project, stating that the LionsHead facility is continuing to make progress with the foundation work and the last of the piers being installed this week. Ms. Hammond highlighted that the site received its first steel delivery with the balance being delivered at the end of the week. EDA Grant: Ms. Hammond provided an update on the EDA Grant by informing the board that on th October 10, the PEDC was notified that the EDA had accepted the plans and specifications for the improvements in the Northwest Industrial Park. She went on to recall that those improvements are to 34th St. and a deceleration lane from Loop 286. Ms. Hammond noted that this approval gave a “green light” to go out to bid for the plans and specifications submitted. She went on to note that per EDA requirements, a notice was posted in The Paris News over the weekend, and the bid packet was released on CivCast. She provided insight stating that within two days there were thirteen plan holders, including six general contractors. Ms. Hammond continued by stating that she feels the PEDC is off to a great start with the bids received thus far. In reference to the previously mentioned timeline, Ms. Hammond relayed that there will be a pre-bid meeting at the end of October, with the goal being to bring back a recommendation to the board at the th December 5 board meeting. She noted that EDA guidelines state that it must be the lowest responsible bidder. Ms. Hammond concluded her report and Chairman Bray briefly inquired about who is reviewing the received bids for recommendation. Ms. Hammond responded by stating that she and Mr. Napier of EST th will be reviewing bids, noting that he will be present during the December 5meeting, responding to any questions. Page 3 of 5