06 - Board Minutes - Laserfiche WebLink

Home Browse Search

Where Texans Reach H@het Discuss and Consider A royal of the Minutes of the Meetin held Se tmber 14, 2023 Chairman Bray presented the September 14, 2023, meeting minutes for review and discussion. Dr. Hashmi made a motion to approve the minutes as presented. Mr. Homer seconded the motion. Vote: 5 -ayes to 0 -nays U date and Discuss September 2023 Financial Statements Ms. Hammond reported on financial statements, noting that our September 2023 financials mark the end of our fiscal year. Therefore, they are presently undergoing a thorough review and necessary adjustments. Ms. Hammond assured everyone that the adjusted, finalized year-end statements will be presented for discussion at the upcoming board meeting. No additional questions/comments followed, and the discussion was closed. U daa ate and Discuss Revisions to Policies and ProceduresO eratin Standards Ms. Hammond presented a memo outlining this item. She went on to note that in 2021, Chairperson Bray appointed a Policy Review Committee consisting of Board Members Dr. AJ Hashmi, Mark Homer, Erik Roddy, and Executive Director Maureen Hammond to review policies and bylaws. Ms. Hammond recalled that the bylaws were completed and accepted by the board and City Council last year, immediately following the document being drafted and presented. Ms. Hammond went on to state that the Policy Review Committee has begun reviewing the PEDC's policies and procedures operating standards, noting that the original document was established in 2013. Following the committee's evaluation, it has been determined that the policy needs a complete overhaul. Ms. Hammond noted that given that it is an existing policy and acknowledging that there were some time -sensitive revisions that were necessary, the committee wanted to submit the proposed recommendation for immediate action with the recommendation that this entire policy be reviewed in the near future. The suggested redlined revisions of the Policies and Procedures were provided in the Board Member Packet for the Board's consideration. Ms. Hammond continued the discussion by stating that the committee is not requesting any action be taken during tonight's meeting, giving each board member time to review the recommendations. She noted that the revisions aim to keep pace with evolving business practices, remove redundancies, and discard elements that were deemed unnecessary. She closed by asking if there were any additional questions or comments regarding the revisions as discussed. Dr. Hashmi provided a brief comment by stating that he feels the committee reviewed the suggested revisions carefully and the committee was comfortable with the changes. He went on to note that he would like the rest of the board to see the proposed changes and then go to the next phase of approval according to PEDC bylaws. Chairman Bray provided a brief comment by thanking members of the Policy Review Committee for their work regarding Policies and Procedures, highlighting their importance to an organization. He went on to state that the board will vote on these actions during the next monthly PEDC meeting. No additional questions/comments followed, and the discussion was closed. Page 2 of 5 QNB III III � f � 1�l l�f r t