13 - Pavilion on Lake Gibbons Property

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Item No. 13 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Robert G. Vine, Deputy City Manager SUBJECT: Authorizing Girl Scouts of Northeast Texas to Build Pavilion on Lake Gibbons Lease DATE: January 8, 2024 BACKGROUND: The City of Paris and the Girl Scouts of Northeast Texas have partnered for several years wherein the Girl Scouts have leased City owned property on Lake Gibbons in conjunction with their various programs at Camp Gambill. The latest lease was approved by the City Council for an initial term of 5 years beginning March 20, 2022 and ending March 19, 2027, with an option to renew the lease for an additional 5 years. STATUS OF ISSUE: The Girl Scouts are seeking permission from the City to perform repairs to the existing boathouse located on the leased property due to extensive damage received during the tornado of November 4, 2022. They are also needing to perform a repair, or replacement, of the existing septic system on the property due to the age of the system. Lastly, a request is being made for authorization to construct a new waterfront pavilion. While the current lease does not make reference to the construction of new structures or buildings, however, it is the City's understanding that any'and all improvements, including buildings, structures and infrastructure on the property leased by the Girl Scouts will remain with the property should either the City or the Girl Scouts decide to terminate or not renew the lease agreement. If the Council desires to allow the Girl Scouts to build the pavilion on this property, staff has drafted a letter (Attachment A) which can be signed by the Mayor and the City Manager and representatives from the Girls Scouts providing, and acknowledging, the requested permission along with the understanding that any and all improvements, including buildings, structures and infrastructures on the property leased by the Girl Scouts will remain with the property should either the City or the Girl Scouts decide to terminate or not renew the lease agreement. BUDGET: N/A RECOMMENDATION: Staff recommends authorizing the Girl Scouts of Northeast Texas to build a waterfront pavilion on the land leased on Lake Gibbons.