17 - Replacement of Campbell Soup Lift Station Pump

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Item No. 17 TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager Robert Vine, Deputy City Manager FROM: Doug Harris, Assistant City Manager SUBJECT: REPLACEMENT OF CAMPBELL'S LIFT STATION PUMP DATE: January 8, 2024 IC:_O X" 0IN21 The City operates and maintains a major lift station, referred to as Campbell's Lift Station, located north of NW Loop 286. This lift station is equipped with a 30 hp pump and two (2) 140 hp pumps. Following thirty-eight (38) years of service, one (1) of the 140 hp pumps has failed, requiring replacement. STATUS OF ISSUE: The pump was inspected by the manufacturer to assess the condition for potential repair, due to the age of the pump, and the availability of parts, it was determined repairing the pump was not an option and the pump will need to be replaced. Site inspections of the lift station were conducted by the current pump manufacturer as well as other pump companies. Following thorough discussion and consideration, the recommendation is replacement with a pump of the same dimensions. Consideration was given to replacement with another pump model or different manufacturer, but, due to the layout configuration of the pump base and lift station piping, either of these options would require a complete redesign of the lift station, thus increasing the cost. The manufacturer does not have the replacement model in stock, the pump will have to be assembled at the factory, resulting in a lead time for delivery of approximately six (6) months; replacement cost is $109,775.14. Purchase of the pump qualifies as an exemption to competitive bidding in Texas Local Government Code as (1) a procurement necessary to preserve or protect public health or safety of the municipality's residents; (2) a procurement necessary because of unforeseen damage to public machinery, equipment, or other property; and (3) a procurement of items that are available from only one source.