16 - Amendment No 3 to Professional Services Agreement with Computer Information Systems - Digi-Ticket E-Citation System

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Item No. 16 TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager FROM: Richard Salter Jr., Chief of Police SUBJECT: AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN COMPUTER INFORMATION SYSTEMS, INC. (CIS) AND THE CITY OF PARIS. DATE: January 22, 2024 BACKGROUND: On August 27, 2007, the City of Paris and Computer Information Systems, Inc. (hereafter referred to as CIS) entered into an Agreement (Attached) to provide a Computer Aided Dispatch (CAD) System, Records Management System (RMS), Mobile Computer System (MCS) and Automatic Vehicle Location (AVL) System for the Paris Police Department (PPD). This Professional Services Contract was amended on April 29, 2010 and on June 13, 2019 (Attached). In August of 2008, the City of Paris also entered into a contract with Brazos Technology (Attached) to provide electronic ticket writers, maintenance and software support. While this contract included a provision that an interface be configured to send and store e -citation data to both the Municipal Court's Reporting System as well as the PPD's reporting system, the latter interface was never established. As a result, the Police Department has not retained or recorded its e -ticket data since 2008 when the Brazos System was established. The Brazos e -ticket Data was and is currently transmitted to and retained only by the Municipal Court's reporting system. The hardware (E - Ticket Writers) provided by Brazos are also obsolete and in need of replacement. STATUS OF ISSUE: In an effort to provide the best value for the City of Paris, the PPD identified and proposed a "Saltus Technologies" Digi -Ticket E -Citation System (Attached) as a replacement to the obsolete Brazos E -Ticket System currently in use by the Paris Police Department. Specifically, Saltus is the only E -Ticket System that has a data interface with the existing Paris Police Department's Reporting Management System provided by CIS, thus meeting any applicable sole -source procurement requirements. Otherwise, the City would have to replace its Reporting Management System to go with another vendor for E -Ticket System. CIS will act as Agent on behalf of Saltus Technologies to provide the Digi -Ticket System to the Paris Police Department by way of a Change Order / Contract Amendment No.3 to the current CIS Contract, in accordance with Local Government Code Chapter 252.048. All financial transactions for the Saltus Digi -Ticket System will be between the City of Paris and CIS.