18 - 2024 Annual Grounds Maintenance Bid

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Item No. 18 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: M.A. Smith, Public Works Director Bill Loranger, Parks/ROWS Department Superintendent SUBJECT: 2024 ANNUAL GROUNDS MAINTENANCE BID DATE: January 22, 2024 ei361021"1 The City of Paris Public Works Department sent out a request for bids for grounds maintenance, per property. This is contracted mowing of City Parks. Bidding was conducted on an individual park basis so as to allow us to take the best price per park, giving us the best price overall with the most land being mowed under our limited budget. STATUS OF ISSUE: The City received three sealed bids for grounds maintenance on January 4, 2024, and would like to award the bids accordingly. The contract period is February 14, 2024 through December 31, 2024. Per budget limitations and based on the bids received, 75.61 acres are recommended to contractors, leaving 100.89 acres for the parks department to mow. We will also be mowing another 126.5 acres of land that were not included in the bid due to size, location, etc., leaving a total of 227.39 acres for the parks department to maintain. The bid tabulation sheet is attached. Those parks highlighted in yellow will be awarded a contract. BUDGET: Funding is budgeted in the Parks Department, with $90,000.00 set aside for contracted mowing. We are requesting award for a total of $88,735.00. We would like to set aside the remaining difference for unexpected expenses necessary in mowing the contracted parks.