06 - Boards & Commissions - Reports & Minutes

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�f� IfpfTEXAS V s� ��Vs��';hV�f�' iID� WrUf lr,.,�k'��V�u ll2 � 2. d,uU7i&ara R�R�dr A PMII's�i Discuss and Consider A royal of the Minutes of the Meetin held October 17 2023 Chairman Bray presented the October 17, 2023, meeting minutes for review and discussion. Mr. Roddy made a motion to approve the minutes as presented. Mr. Terrell seconded the motion. Vote: 5 -ayes to 0 -nays Discuss and Consider Approval of the Setember and October 2023 Financial Statements Secretary and Treasurer Chase Coleman presented financial reports ending September 30, 2023, and October 31, 2023. Mr. Coleman provided a brief report on year-end encompassing the last twelve months, stating that total sales tax revenue received were $2,471,827 and total expenses reported were $1,801,747, which left a net income of $607,080. During the discussion, Mr. Coleman noted that October was another strong month for sales tax totaling $200,712. After a brief discussion among members of the board, the discussion concluded. Mr. Homer moved to approve the September and October 2023 financial reports. Mr. Roddy seconded the motion. Vote: 5 -ayes to 0 -nays Discuss and Consider Approval of the recommended. bid of J & L Paving,LLC. for the NW Industrial Park EDA Expansion Prolect as the low bidderresentin the best value to the ro'ect Ms. Hammond provided a brief recap of the EDA project stating that in October, the PEDC went out to bid for the addition of a deceleration lane on Loop 286 for the reconstruction and expansion of 34th Street and the extension of J. Eagan to 34th Street at Northwest Industrial Park as part of the EDA grant awarded in April earlier in the year. On November 16th, bids were publicly opened and in response, the PEDC received two bids. The first bid was from J&L Paving at $1,151,367.69 and the second bid was from Richard Drake Construction at $1,478,764.95. Ms. Hammond explained that both bidders were vetted and deemed qualified bidders and noted that all materials were provided in the board member packet for review including a recommendation from the engineer of record for the EDA grant, Shawn Napier of EST. She stated that both bid submittals included a detailed bid package, proof of coverage, bid sheet with tabulations, SAM.gov active registration, and for the recommended bid, previous work experience and comparable work experience are included. Ms. Hammond noted that there is an extensive process provided by the EDA that must be conducted with a vast amount of documentation. Ms. Hammond asked members of the board to reference EST's letter recommending awarding the construction contract to J&L paving based on being the lowest qualified bidder. As a point of reference, Ms. Hammond stated that when the PEDC submitted the EDA grant, the budget that was estimated by the engineer of record was $1,485,000, noting that the low bidder came in considerably under budget. Ms. Hammond stated that if the board accepts the recommendation, this recommendation still requires the EDA to sign off, noting that the PEDC has submitted the recommendation to the EDA concurrently to keep the process in motion. Ms. Hammond concluded her portion of the discussion by reiterating that there is a lengthy checklist associated with the process and asked Mr. Napier of EST, the engineer of record, to provide additional comments regarding the recommendation process. Page 2 of 6