08 - Softball Program - Agreement with Courtney Farmer

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Item No. 8 TO: Mayor, Mayor Pro Tem & City Council FROM: Jeremy Smith, Recreation Director SUBJECT: Softball Program — Third Party Contractor Agreement DATE: February 12, 2024 BACKGROUND: Until 2020, the City of Paris contracted out the Softball Program to Mr. Steve Coker. He held this contract for many years until he finally retired. Since that time, the City of Paris has managed this in-house. However, with limited resources and staffing, our goal is to once again farm this service out to allow us the ability to focus on other tasks in the recreational program. STATUS OF ISSUE: City staff advertised interest in obtaining a third party independent contractor to manage the Softball Program. Having received two offers, we have selected Courtney Farmer, LLC based on their proposal and cost. We are requesting permission to sign a three year agreement with Courtney Farmer whereby the contractor will "manage, instruct and coordinate Adult Softball Leagues for the City at facilities located in the city of Paris." These programs will take place at the Sports Complex and Wise Field. The term of the agreement is January 1, 2024 — December 31, 2026. BUDGET: Pursuant to the attached agreement, the City shall continue to receive 100% of concession sales and gate fees assessed at the Sports Complex, and the City will split with the contractor 15% / 85% (respectively) the registration fees for team play. The contractor shall manage the program, including hiring and paying umpires and scorekeepers, and the City shall continue to maintain the fields. The fee range provided by the contractor for team registration is listed as between $325 and $400 per team.