01/10/2024 Minutes - Laserfiche WebLink

Home Browse Search

Paris Public Library Advisory Board 01/10/2024 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:02 p.m. Board members present were: Steve Hellmann, Jennifer Cullum, Amy Watson, Kelvin Hicks, and Myers Hurt. Board members absent were Melanie Loughmiller and DeEtte Cobb. Also present were Library Director Connie Lawman, Deputy City Manager Rob Vine, and representatives from Friends of the Library Audrey Mathieu and Jennifer Hollje. Citizens Forum: No citizens addressed the board. III. Approval: The minutes of the November 15th, 2023 meeting were approved with the correction be made under Section VI(c) Director's Remarks: Library Director Connie Lawman agreed to provide the results of the public survey for the library remodel. With no further corrections, Amy made the motion to approve, with Kelvin providing the 2nd IV. New Business: a. Library Advisory Board Bylaws: As Chairman, Steve led the board through a refresher of the advisory board bylaws and duties. The board reviewed the information point by point. Some of the key points were that meetings will be held once a month, and special meetings may be called when necessary. The Advisory Board Chair, Co -Chair, and Secretary are all voted on by annually by the new board in July. The board also reviewed specific points regarding the constitution, including that the board shall be made up of 7 members, if there is a vacancy the board can make a recommendation to the Paris City Council for appointment of a new member. The Ex -officio members are the Library Director and Friends of the Library, who have no ability to vote on board decisions. When necessary, the board may meet with a quorum of 4 members. The board will follow Robert's Rules of Order when in session. The duties of the board are to provide direction, community outreach, and help advise the Memorial and Gift Funds.