11 - Hazard Mitigation Assistance Program - GrantWorks

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Memorandum,Item No. 11 TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager FROM: Duke McGee, MCP Building Official, Asst. Director Community Development SUBJECT: Grant Administrative Services DATE: May 13, 2024 BACKGROUND On March 25, 2024, the City Council authorized the Building Department to issue an RFP for third party grant administrator services for the ultimate goal of seeking to improve the City's BCEGS rating and to receive Building Department Accreditation. City staff issued an RFP with publications on April 25, 2024 and May 2, 2024. City staff also e-mailed the Request for Proposal for Professional Management Services packet to a total of eight vendors, which included small and minority businesses. STATUS The deadline to receive the proposal was advertised as May 6, 2024 at 2:00 p.m. and a single proposal was received from GrantWorks. A Scoring Committee consisting of City Councilmember Rudy Kessel, DCM Robert Vine and Building Official Duke McGee reviewed and scored the proposal packet submitted by GrantWorks. The Scoring Committee is recommending the City move forward with GrantWorks as the third party administrator. BUDGET The particular grants we are pursuing would cover the third party administrator services 100%, therefore we should not have any added expense to the city other than staff time. RECOMMENDATION Approve a Resolution authorizing GrantWorks as the City's Professional Service Provider for the Hazard Mitigation Assistance Program(s) funded through the Texas Division of Emergency Management (TDEM) and/or Texas Water Development Board (TWDB). If approved, an agreement will be brought back to the City Council at a future meeting.