20 & 21- Pickleball Construction at Sports Complex

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Item Nos. 20 & 21 TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager Robert Vine, Deputy City Manager FROM: Doug Harris, Assistant City Manager SUBJECT: Agreements with Paris Texas Pickleball and Pro Tech Track & Tennis, Inc. for Construction of Pickleball Courts DATE: May 13, 2024 10.1 e] "to]0111a"I In October 2023 Paris Texas Pickleball approached City staff to inquire about the possibility of constructing eight (8) pickleball courts at the City of Paris Sports Complex. A meeting was held on Tuesday, October 24, 2023, to discuss this request; attending the meeting were Councilman Gary Savage, Michael Smith, Director of Public Works, Bill Loranger, Parks Superintendent, Sue Hays and Tommy Felty, representing Paris Texas Pickleball, and Doug Harris, Assistant City Manager. During this meeting Sue Hays and Tommy Felty explained Paris Texas Pickleball would cover all costs of the project if the City would set aside property in the Sports Complex for construction of the courts, while the City will retain ownership of the property, newly constructed facilities, and maintenance of the courts. At the November 13, 2023 City Council meeting, a presentation was made on the proposal from Paris Texas Pickleball, with a request for Council to provide direction to staff on moving forward with the project. The consensus of the City Council was for staff to move forward on negotiations with Paris Texas Pickleball for construction of courts in the Sports Complex and bring agreement(s) back to City Council for consideration. Following direction from Council a series of coordination meetings were held between Paris Texas Pickleball and City staff, Councilwoman Shatara Moore and Councilman Gary Savage participated in the planning meeting held on January 12, 2024. The goals of these meetings were to determine a suitable location for the courts at the Sports Complex, identify and select a contractor for construction of the project, obtain project cost estimates, determine design aspects of the facility, explain the process for drafting agreements with both the selected contractor and Paris Texas Pickleball, and resolve any questions regarding the process for initiating the project. The contractor who recently completed a project of converting an existing tennis court into four (4) pickleball courts for the City in Culbertson Park was initially selected to complete the courts in the