14 - TxDOT Airport Project Participation Agreement

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Item No. 14 TO: Mayor, Mayor Pro Tem, City Council Grayson Path, City Manager FROM: Paul Strahan, Airport Manager SUBJECT: TxDOT Airport Project Participation Agreement DATE: June 10, 2024 BACKGROUND: The City of Paris Airport has been working with TxDOT Aviation for several years to develop a runway and taxiway rehabilitation project. There are many steps involved with any capital project including but not limited to design, finalizing construction plans, TxDOT approval, bid advertising, and bid award. This project has been in progress since 2019 and was estimated by TxDOT at $3.4M. STATUS OF ISSUE: Having completed the necessary design and bidding steps, including awarding a bid to a qualified contractor, TxDOT requires a grant agreement to be in place for the construction phase between the City of Paris and TxDOT. They have provided us with a due date of June 13, 2024. Without this agreement in place, the rehabilitation project risks significant delay or even cancellation. The attached agreement appears to be a standard State/Federal agreement whereby the roles of both parties are established. In short, we retain ownership of the Airport, are responsible for paying our portion of the costs (90/10 share), will maintain the airport after this project as a working and viable airport in compliance with FAA regulations, will follow all federal rules and regulations in this project, and TxDOT will oversee the project on our behalf. BUDGET: The City Council has authorized the City's 10% match in previous meetings, which is currently estimated at $347K. This amount has already been paid to TxDOT though City ARPA funds. RECOMMENDATION: Based on the City's previous commitments to this important project, it is staff recommendation that we approve the TxDOT Airport Project Participation Agreement for the City of Paris Airport runway and taxiway rehabilitation project and authorize the City Manager to sign.