09 - Monthly Financial Report - Laserfiche WebLink

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Departmental Expenditure Summary: At this point the City is eight months or 66.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one-time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds there were eleven departments whose expenditures were over 66.66%. 1. City Council -95.52%. The overage amounts to $54,985 and was due to consultant costs and the housing assessment study. The City will receive reimbursement on 2/3 of the study. 2. City Manager -69.82%. The overage amounts to $24,095 and was due to furniture for a conference room, insurance, and phone expense. 3. Municipal Court -67.10%. The overage amounts to $1,222 which is a combination of small accounts. 4. City Clerk -69.88%. The overage amounts to $7,057 and was due to office chair, associations, phone, and utilities. 5. Fire Department -71.10%. The overage amounts to $251,485 and was mainly due to building maintenance, phone, insurance, and the lease/purchase payment on a fire truck. 6. Library -76.69%. The overage amounts to $84,555 and was caused by supplies, technical processing, annual insurance payment, travel, furniture, and maintenance agreement. 7. General Expenses -77.24%. The overage amounts to $216,059 and was caused by building maintenance, EDP costs, branding program, phone costs, and TIRZ costs. 8. Warehouse -70.33%. The overage amounts to $4,546 and was primarily caused by vehicle maintenance. 9. Water Treatment Plant -72.75%. The overage amounts to $220,467 and was caused by lab chemicals and filtration plant costs. 10. Cox Field Airport -69.24%. The overage amounts to $26,771 and was due to the additional contribution required on the Runway Project. 11. Sanitation -69.70%. The overage amounts to $41,988 and was due to use of temp workers. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, Airport Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, Airport Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting, if possible, in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision.