20 - Donation of certain property adjacent to Boys and Girls Club of the Red River Valley

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memorandum Item No. 20 TO: City Council Robert G. Vine, Interim, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Donation of land to the Boys and Girls Club of the Red River Valley for expansion of current facility DATE: August 12, 2024 BACKGROUND: As you are no doubt all aware, the Boys and Girls Club of the Red River Valley (the "Club") operates a facility located at 1530 NE 1St St. at which it provides childcare, recreational, and sports programs benefitting the children, youth and families of Paris and the surrounding area. The Club provides a safe place for youth, including at risk youth, and its programs fulfill a public need. The Club has outgrown its current facility and has commissioned plans for expansion so that it can continue to serve the families it currently serves and expand the programs to serve more families. The land that the Club currently owns on NE 1St St. will not accommodate any expansion of the facility. The City owns property adjacent to the Club on the East (the "Property).' This property has two baseball fields on it, but neither have been used in many years. On December 14, 2020, the Club approached the City Council to request that the City donate the Property to the Club to facilitate the expansion. At that same meeting, Council approved the conveyance subject to the conditions discussed below. The Property has been the subject of many leases over the course of a period of decades, both to the Club and to the Red River Valley Fair Association ("RRVFA"). At one time, the Club leased all of the Property and used the fields in its baseball program. The Club eventually discontinued its baseball program, and on March 27, 2006 the City released the lease with the Club on the property to the far east known as "Reese Field." Prior to that time, going back at least as far as 2001, the City had leased the property to both entities on a rotating basis, under which the Club would have use of it during baseball season, and RRVFA would have use of the property for 1 After replatting as explained below, the Property is described as All of Lot 1, Block 14 of the Replat of the Henry Clements "Fairview Addition" according to the Replat filed of record in Envelope 495B, Lamar County Plat Records. I have included an aerial view of the Property at the end of this Memorandum with an inexact representation of what is to be conveyed.