08-26-2024 Agenda Packet - Laserfiche WebLink

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Item No. 11 s TO: Mayor, Mayor Pro Tem and City Council Robert Vine, Interim City Manager FROM: M.A. Smith, Public Works Director SUBJECT: Close out Agreement with Pro Tech Track for the Pickleball Court Construction Project and authorize final payment. DATE: August 24, 2024 BACKGROUND: At the May 13, 2024 regular meeting, City Council authorized agreements with Paris Texas Pickleball and Pro Tech Track & Tennis, Inc. for construction of eight (8) pickleball courts at the City of Paris Sports Complex, in the amount of $547,839.96. Paris Texas Pickleball is funding the comprehensive amount of the construction contract. STATUS OF ISSUE: Following execution of the agreements, Paris Texas Pickleball requested Pro Tech Track & Tennis, Inc. include fans to be placed in the two (2) shade structures and extend electric service from the courts to the nearest breaker panel. The contractor proposed $25,628.00 for the additional scope of work, requiring Change Order No. 1 to the agreements. Paris Texas Pickleball agreed to this amount and authorized the City to amend the agreement. Paris Texas Pickleball will fund the additional $25,628.00. The Pickleball Construction Project is completed as referenced in the attached invoice. BUDGET: With this Change Order No. 1, the revised contract amount is $573,467.96. Paris Texas Pickleball will fund the entire project amount with payments to the City of Paris. Pro Tech Track & Tennis, Inc. will invoice the City of Paris for construction costs, with invoices to be paid from funds received by the City from Paris Texas Pickleball. The first payment, in the amount of $383,487.97, was made to the City on May 14, 2024. This leaves a remaining balance of $189,979.99.