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Revisiting the Project Planning Phase: When faced with unforeseen budget obstacles, GrantWorks will review the project plan to look for cost-saving opportunities, such as identifying any aspects of the project that could be reassigned to staff members rather than contracting them out to subcontractors or vendors. We will also communicate budget constraints to our subcontractors and vendors to determine their flexibility. Because of our positive partnerships and long-standing relationships with the vendor community, we can often negotiate solutions that keep the project on budget. Reevaluating the Workflow: Our project managers understand that time is money. When cost issues arise, they revisit the project schedule with an eye for opportunities to enhance efficiency and optimize the workflow. Streamlining efforts are monitored through our system of checks and balances for poten- tial negative impacts on project outcomes. Communication lines remain open to keep the entire project team abreast of changes. Analyzing Root Causes: GrantWorks clients benefit from the breadth of our grant administration and project management expertise. When our project managers identify a problem contributing to budgetary constraints, they can consult with colleagues and rely on the experience of Subject Matter Experts to identify the root causes that led to the problem and implement corrective actions. Being Creative: The ability to think outside the box is a strong suit for our project management team. The depth of our problem -solving experience has taught us to look beyond the most obvious answers and search for creative solutions for overcoming budgetary constraints. If all viable options are exhausted, we will work with the project team so they fully understand the situation and determine a mutually beneficial solution. Documenting Lesson Learned: Once GrantWorks completes the project, our project managers and project teams take time for a comprehensive debrief, allowing them to reflect on what went well and where there was room for improvement. We evaluate the challenges and discuss how to manage difficult situations. 2.7 Capacity to Completethe Number and Quality GrantWorks can complete the number and quality maps needed by the City. We offer the City access to mapping and Geographic Information System (GIS) capabilities. GrantWorks creates maps of city limits, land uses, zoning, and infrastructure using GIS software. We conduct on-site fieldwork in communities, digitize and update existing paper maps, and create databases to put all the City's spatial information into one system. We can easily convert GIS maps and databases into AutoCAD format for the City's engi- neers. GrantWorks will work with the City to determine the number and quality of maps needed. We sum- marize the qualifications of our GIS/Mapping team in Section 31.4 Project Support Delivery Services. and Workshops A critical aspect of any project is public input about and, more importantly, public acceptance of project goals and approaches. GrantWorks will coordinate and host at least one workshop to discuss community needs and determine goals and objectives during the planning process. We will also make at least one pre- sentation to the local public official body, with a related final public hearing when the work is substantially complete. Our public meeting support services are focused on facilitating a successful outcome for all. PAGE 16 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC.