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Item No. 11 TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Janice Ellis, City Clerk SUBJECT: REVISIONS TO POLICIES & PROCEDURES FOR BOARDS & COMMISSIONS DATE: March 10, 2025 BACKGROUND: In 2008 policies and procedures for city boards and commissions were established and subsequently revised in 2008, 2010, 2022 and 2025. STATUS OF ISSUE: There are several proposed amendments to the Policies and Procedures to reflect new boards, proposed changes in membership, training, and to reflect current practice. Under Membership, Section 1 e, we have added the board "Tax Increment Reinvestment Zone to the list. Under Terms, Sectigq lw, we have added language to reflect two-year or three-year terms depending on State Law or City Ordinance. We are proposing deletion of the restriction of term limits, meaning that a person can continue to serve on a board or a commission if the City Council continues to appoint him or her at the end of two or three years. There have been several times in which a person has been term limited from serving on a board although that person wanted to serve again. Under Training Section L we are proposing to delete the requirement of attending a workshop covering Ethics, the Public Information Act and Open Meetings Act. The reason for this is because the City Clerk "always" sends a letter and packet of information enclosing the Ethics Policy which requires an acknowledgment of same be filed with the City Clerk's Office. In addition, the letter covers the training required by the Texas Attorney General and instructions about filing the competition certificates with the City Clerk and scheduling a date and time to take the Oath of Office. Requiring an additional workshop with much of the same information is redundant. In addition, the workshops are not well attended by all appointees due to scheduling conflicts.