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Open Meetings- Grantee represents and warrants its compliance with Chapter 551 of the Texas <br />Government Code which requires all regular, special or called meeting of a governmental body to be open to the <br />public, except as otherwise provided by law. <br />Texas Public :Information Act- Information, documentation, and other material in connection with this <br />Solicitation or any resulting contract or grant may be subject to public disclosure pursuant to Chapter 552 of the <br />Texas Government Code (the 'Public Information Act"). In accordance with Section 2252.907 of the Texas <br />Government Code, Grantee is required to make any information created or exchanged with the State pursuant to <br />the contract or grant, and not otherwise excepted from disclosure under the Texas Public Information Act, available <br />in a format that is accessible by the public at no additional charge to the State. <br />Reporting Compliance- Grantee represents and warrants that it will submit timely, complete, and accurate <br />reports in accordance with the grant and maintain appropriate backup documentation to support the reports. <br />Records Retention State Grant- Grantee shall maintain and retain all records relating to the performance <br />ofthe grant including supporting fiscal documents adequate to ensure that claims for grant funds are in accordance <br />with applicable State of Texas requirements. These records will be maintained and retained by Grantee for a <br />period of four (4) years after the grant expiration date or until all audit, claim, and litigation matters are resolved, <br />whichever is later. Agency reserves the right to direct a Grantee to retain documents for a longer period of time <br />or transfer certain records to Agency custody when it is determined the records possess longer term retention <br />value. Grantee must include the substance of this clause in all subawards and subcontracts. <br />Reporting Suspected fraud and Unlawful Conduct- Grantee represents and warrants that it will comply <br />with Section 321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct <br />be reported to the State Auditor's Office. <br />State Auditor's Right to Audit- The state auditor may conduct an audit or investigation of any entity <br />receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. <br />The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as <br />acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct <br />an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, <br />an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with <br />access to any information the state auditor considers relevant to the investigation or audit. <br />Sub -award Monitoring- Grantee represents and warrant that it will monitor the activities ofthe sub -grantee <br />as necessary to ensure that the sub -award is used for authorized purposes, in compliance with applicable statutes, <br />regulations, and the terms and conditions of the sub -award, and that subaward performance goals are achieved. <br />ARTICLEX. FINANCIAL ADMINISTRATION <br />10 .0I In accordance with §783,006 ofthe Texas Government Code Standard Financial Management Conditions <br />the prescribed are applicable to all grants and agreements executed between affected entities: <br />Financial reporting- Accurate, current, and complete disclosure of the financial results of grant related <br />activities must be made in accordance with the financial reporting requirements of the grant. <br />Accounting records- Grantee will maintain records, which adequately identify the source and application <br />of funds, provided for grant related activities. These records will contain information pertaining to grant awards <br />and obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income. <br />Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant Page 15 <br />