Agenda Packet 06-23 - Laserfiche WebLink

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Item No. 13 TO: Mayor, Mayor Pro -Tem & City Council FROM: Rose Beverly, City Manager SUBJECT: PRE -POSITION FOR FEMA GRANTS DATE: June 23, 2025 BACKGROUND: Each year as weather events and natural disasters occur, the State and federal government release disaster declarations. These declarations are soon accompanied by funding opportunities aimed at assisting cities and counties in their efforts to mitigate future damage and impact from those matters. STATUS OF ISSUE: As these disaster relief (DR) funds are made available a declared city or county may apply for funding under the specific DR Program. Often, the deadline for application is very quick and the city/county is left with only a short window to apply. Unfortunately, that short window for application is often missed and lies in the fact that each declared DR Program city/county needs to hire an administrator to administer the program. This process can take a month or longer. FEMA (PA) Pre -Positioning alleviates the need to hire an administrator separately for each DR Funding. A city simply needs to perform the hiring process one time and that hiring is good for a period of up to five years with three one-year extensions allowed. This Pre -Positioning will save the city great amounts of time, effort, and money. Pre -Positioning applies to TDEM, FEMA and TWDB. BUDGET: Budget neutral. RECOMMENDATION: Authorize issuance of requests for proposals for administrative services (RFP) as a disaster recovery management service provider to complete application and project implementation and requests for qualifications (RFQ) for engineering services for the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Hazard Mitigation Assistance (HMA) funding administered by the Federal Emergency Management Agency, Texas Division of Emergency Management and/or Texas Water Development Board.