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<br />RESOLUTION NO. 94-066
<br />
<br />WHEREAS, the City Council of the City of Paris did, in Ordinance No. 93-
<br />045, passed on September 27, 1993, authorize the purchase of a computerized system
<br />consisting of hardware and software for the control of circulation, maintenance of
<br />catalog records, and public access to library databases, which bids for said computer
<br />system were opened at 3:00 p.m., May 3, 1994, and two companies were qualified
<br />and were notified and requested to bid; and,
<br />
<br />WHEREAS, such bids contained firm prices for hardware, software and
<br />software subscription and maintenance and estimated prices for conversion services
<br />and installation and training, which estimates were based upon estimates of collection
<br />and patron records furnished to bidders; and,
<br />
<br />WHEREAS, the best bid for such computer system was made by Gaylord
<br />Brothers, Inc. and it should be awarded the bid for such computer system; and,
<br />
<br />WHEREAS, installation of said computer system will begin no earlier than
<br />July 1, 1994, and no later than September 24, 1994; and,
<br />
<br />WHEREAS, the form of Agreement for such computer system attached
<br />hereto as Exhibit A should, in all things, be approved, and the City Manager,
<br />Michael E. Malone, should be authorized to execute the same; NOW,
<br />THEREFORE,
<br />
<br />BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
<br />PARIS, that the bid by Gaylord Brothers, Inc., for the purchase of hardware and
<br />software in the amount of $76,258.00, an estimated cost of $1,840.00 for conversion
<br />services, an estimated cost of $8,700.00 for installation and training, $1,991.00 for
<br />supplies and shipping, $5,767.50 for software subscription and maintenance, payment
<br />of which begins ninety (90) days from the installation date, and $2,600.00 for
<br />hardware maintenance, payment of which begins one (1) year from the installation
<br />completion date, is hereby accepted conditioned upon said Gaylord Brothers, Inc.
<br />meeting all of the terms and specifications included in the bid document; and,
<br />
<br />BE IT FURTHER RESOLVED, that the City Manager of the City of Paris,
<br />Michael E. Malone, be, and he is hereby, authorized and directed to execute on
<br />behalf of the City of Paris the Agreement with Gaylord Brother, Inc. for the
<br />computer system and related items upon the terms and conditions and in the form
<br />shown in Exhibit A attached hereto.
<br />
<br />PASSED AND ADOPTED this 13th day of June, 1994.
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<br />ATTEST:
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