C.A.F.R., FY 2004-05 - Laserfiche WebLink

Home Browse Search

City of Pans, Texas Notes to Financial Statements September 30, 2005 III. Stewardship. Compliance and Accountability A. Budgetary Information Annual budgets are adopted on a basis consistent with generally accepted accounting principles for all governmental funds except the capital projects funds, proprietary funds, and library trust funds. The budget for the Capital Projects Funds is legally adopted for specific projects and may exceed one year. Formal budgetary integration is not employed for the proprietary funds. The City adopts an annual, informal budget as a financial plan for all proprietary funds. The library trust funds include non-budgeted financial activities, which are not subject to an appropriated budget and the appropriation process or to any legally authorized non-appropriated budget review and approval process. At the close of each fiscal year, any unencumbered appropriation balance (appropriations including prior year encumbrances less current year expenditures and encumbrances) lapse or revert to the undesignated fund balance. At least thirty days prior to the beginning of each fiscal year, the City Manager submits to the City Council a proposed budget for the fiscal year beginning on the following October 1. The operating budget which represents the financial plan for the ensuing fiscal year includes proposed expenditures and the means of fmancing them. Public hearings are conducted at which all interested persons' comments concerning the budget are heard. The budget for the next fiscal year is legally enacted by the City Council through passage of an ordinance not later than the twenty-seventh day of the last month of the fiscal year. If the City Council does not enact the budget within this time period, then the budget as submitted by the City Manager becomes the legally authorized budget. Expenditures may not legally exceed appropriations at the department level for each legally adopted annual operating budget. The City Manager may, without Council approval, transfer appropriation balances from one expenditure account to another within a department or agency of the City. The City Council, however, must approve any transfer or unencumbered appropriation balances or portions thereof from one department or agency to another. During the year ended September 30, 2005, there were no budget amendments as no supplemental budgetary appropriations were necessary during the year. B. Excess of Expenditures Over Appropriations For the year ended September 30, 2005, expenditures exceeded appropriations in the City Council, Finance, Police, Traffic and Public Lighting, Emergency Medical Services, and in Contingency . appropriations. These over expenditures were funded by available fund balance and other fmancing sources. IV. Detailed Notes on All Funds A. Deposits and Investments Custodial credit risk for deposits is the risk that in the event of a bank failure, the City's deposits may not be returned or the City will not be able to recover collateral securities in the possession of an outside party. The City's policy requires deposits to be secured by collateral valued at market or par, whichever is lower, less the amount of the Federal Deposit Insurance Corporation insurance (FDIC). Collateral agreements must be approved prior to deposit of funds as provided by law. The City was not exposed to custodial credit risk since deposits are insured or collaterized with securities held by the pledging fmancial institution's agent in the name of the City. 37