12-B Telephone System Upgrade - Laserfiche WebLink

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which means any reprogramming can be done immediately in-house. This feature alone could save the City up to $2,500.00 per year in annual service calls. Weare proposing to add this new equipment to the list of equipment previously submitted to City Council for lease purchase through Liberty National Bank, which will allow us to cancel the fourteen (14) asp A circuits. The monthly cost of this equipment will be $1,284.00, which is $84.00 more per month than the City is currently paying for the circuits; however, the difference between the monthly lease purchase payment and the monthly asp A payment is that the lease purchase payments will end after three (3) years, whereas the monthly asp A payments will continue as long as we maintain the current system. Therefore, although there will be an annual increase of approximately $1,000.00 for the next three (3) years in what the City pays monthly for its phone system, the City will realize substantial savings beginning in the fourth year when all payments cease and there are no longer any monthly line charges. And, as previously stated, there will be an annual reduction in service call expenses due to the feature that allows programming via desktop PC; therefore, the actual amount the City spends monthly on its phone system will be the same or less. Because of the improved features that will be available using the equipment proposed for purchase, the dire necessity to replace the system at the Central Fire Station, and the significant cost savings that will be realized by eliminating monthly line charges and service calls, I am hereby requesting that this equipment be added to the lease purchase list previously approved by City Council. Because this equipment was bid through state contract, we do not plan to seek competitive bids for the project because this will likely not result in any cost savings. The costs of staff time spent preparing specifications and advertising alone will likely cancel out any potential cost savings that might be found if it were bid out. /lw cc: Ernest Clark, Interim City Manager