07-D Accepting bid for SCBA equipment

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NOTICE TO BIDDERS The City of Paris will receive sealed bids until June 19, 2007 at 3:00 P.M. for the furnishing and delivery of Self-Contained Breathing Apparatus for the Paris Fire Department. Sealed bids shall be addressed to the Honorable Mayor and City Council c/o Office of the City Manager, P.O. Box 9037 Paris, Texas 75461-9037. No bids shall be accepted after 3:00 P.M., June 19,2007. At that time, all bids received shall be publicly opened, tabulated and announced. Bids will then be referred to the Mayor and City Council for consideration at a subsequent City Council meeting. The contract may be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the city. All bidders are requested to use the attached bid form in submitting their per unit quotes. The City of Paris intends to purchase multiple units of each item depending on price, please indicate quantity level price allowances if any. If explanation or additional room is needed, please use company letterhead and attach to our form. Bid managers are urged to attach a business card to their bid form or fill out the requested company information. Place all bid submission material inside an envelope clearly marked on outside of envelope "SELF-CONTAINED BREATHING APPARATUS BID". Bidders proposed apparatus must meet the requirements of the attached Specifications section or be approved by the Fire Chief as equal. Bidders who wish to propose apparatus that do not exactly meet the Specifications shall submit documentation and sample equipment to the department for evaluation prior to bid submission. Evaluation dates for substitute apparatus will be from June 11,2007 until June 15, 2007. Bidders desiring to pre-qualify their apparatus as equal to or better than the City's minimum specifications should contact the office of the Fire Chief no later than 5 :00 p.m., June 05, 2007 to schedule a pre-qualification conference. EXCEPTIONS TO THE ATTACHED SPECIFICATIONS WITHOUT PRIOR APPROVAL ARE NOT PERMITTED. The city of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and to award as may be advantageous to the City of Paris. No state or municipal sales tax is applicable to this purchase and will not be included in the cost. Payment shall be made in full within ten (10) days after the equipment is received and approved and invoices for same have been furnished. Questions concerning this bid shall be addressed to the Fire Chiefby phone at (903)784-9208 during regular office hours.